Recruiting Operations Manager

Rillet; San Francisco (CA); On-site; USD 150,000 - 180,000; Full time

Job summary

Rillet is hiring for a hands-on role to build and scale recruiting workflows, automations, and integrations. You’ll partner with recruiters to reduce friction, improve data quality, and implement AI-enabled tools while ensuring solutions scale with the company.

You’ll own end-to-end processes, measure adoption, and document architectures to keep the recruiting function fast, accurate, and adaptable as Rillet grows.

Qualifications

• Proven ability to design and deploy automated workflows and tools.
• Strong judgment and systems thinking to identify root causes.
• Comfort with experimental tools and AI-assisted automation.

Responsibilities

• Own and improve recruiting systems, workflows, and infrastructure.
• Collaborate with recruiters to reduce friction and improve data quality.
• Build solutions from Ashby workflows to Slack bots and internal apps.
• Diagnose root causes and redesign processes when needed.
• Make recruiting data trustworthy with clear pipeline visibility.
• Automate repetitive recruiter tasks while preserving essential human touch.
• Oversee adoption and iteration after launch.
• Create simple, scalable documentation for growing teams.
• Evaluate new recruiting tech and AI tools for effectiveness.
• Balance quick wins with flexible, scalable solutions.

Skills

Hands-on builder

Systems thinking

Recruiter-first

Ownership mindset

Documentation

Ambiguity tolerance

Organized

Tools

Claude

Cursor

Zapier

n8n

APIs

Scripting

Job description

What We Do

Rillet serves accounting and finance teams, the financial brains of their companies. Our job is to help them run the numbers with impossible speed, accuracy, and insight.

Rillet is the AI-native ERP built for modern finance teams. We help companies automate the most critical parts of finance, from closing the books and recognizing revenue to consolidating entities and reporting to investors. More than 600 companies run on Rillet, including Mercor, Scribe, and Function Health, and we partner with leading accounting firms including EY and KPMG.

This huge market is ours to take. We’ve raised $200M+ from Sequoia, a16z, ICONIQ, Bain Capital Ventures, Oak HC/FT, and other leading investors to build the financial infrastructure for the next generation of companies and help every business run its numbers at the speed of AI.

Who We Are

Rillet’s pace is not for everyone. Intelligence is table stakes. To succeed here, you need extreme speed, agency, and flexibility.

The people who thrive at Rillet do not wait for assignments. They internalize the mission, design a strategy, and bring back results that are better, faster, and more creative than a manager could have asked for.

Our work revolves around our customers. The people who succeed here are energized by delivering what matters most, even when it was not part of the original plan.

Rillet is built on deep accounting expertise, and it takes people from many disciplines to build a category-defining company. You do not need to be an accountant to thrive here. You do need to care deeply about the problems we solve and the impact our customers can create. Together, we combine the precision of accounting with the speed, creativity, and ambition of AI-native software to power the financial core of the world’s fastest-growing companies while redefining what finance teams should expect from their software.

What You’ll Do

• Own and continuously improve the systems, workflows, and infrastructure that power recruiting at Rillit.
• Partner closely with recruiters to identify the biggest sources of friction, manual work, and unreliable data - then prioritize what will have the most impact.
• Build solutions yourself, from Ashby workflows and automations to Slack bots, AI-powered tools, integrations, and lightweight internal applications.
• Diagnose root causes instead of patching symptoms, redesigning the underlying process when tooling alone won’t solve the problem.
• Make our recruiting data trustworthy and useful, giving the team clear visibility into pipeline health, funnel performance, and where processes are breaking.
• Automate repetitive recruiter work while being thoughtful about what should remain human and manual.
• Own recruiting processes after launch - driving adoption, measuring whether they work, and iterating when they don’t.
• Build simple, scalable documentation so systems and processes stay healthy as the recruiting team and company grow.
• Evaluate and implement new recruiting technology, AI tools, and workflows that make our team significantly more effective.
• Right-size solutions for Rillet today while building with enough flexibility to evolve as we scale.

Who We’re Looking For

• You’re a hands‑on builder who can turn operational problems into working workflows, automations, integrations, or tools.
• Strong judgment and systems thinking, with an ability to cut through messy problems, find root causes, prioritize what matters most, and leave lower-impact problems alone.
• Comfortable experimenting with tools like Claude, Cursor, Zapier, n8n, APIs, and scripts. You don’t need to be a software engineer, but you should be excited to build.
• Deeply recruiter‑first, with a desire to understand how the team actually works and where the biggest pain points are before designing solutions.
• You take ownership from problem solution implementation adoption, with the follow-through to make sure what you build continues working over time.
• You favor simple, effective solutions over unnecessary complexity, know when not to automate, and build for the company we are today.
• Able to earn buy‑in, navigate disagreement, and drive adoption without relying on authority or escalation - while being willing to change your approach when something isn’t working.
• Highly organized and comfortable operating with speed and ambiguity, with strong documentation and processes that others can easily understand and maintain.

The expected base salary range for this role is $150,000–$180,000 for San Francisco and New York City, plus equity and benefits. Final compensation will depend on factors including skills, experience, qualifications, location, and the scope of the role. This role is also eligible for equity and benefits.

Note: All official Rillet recruiting communications will come from an @rillet.com email address. If you’re contacted from another domain, please disregard the message and report it as spam.

Life at Rillet

• Grow with us. Take meaningful ownership, expand your scope, and make an impact as Rillet scales.
• Competitive pay and meaningful equity. Be rewarded for the value you help create.
• Benefits that support you. We offer competitive benefits designed to support your health, wellbeing, time away from work, family, and long-term financial goals.
• Better together. We value collaboration, connection, and spending meaningful time together as a team. We regularly create opportunities to connect through team meals, events, and company gatherings.