Recruiting Operations Manager

nooks; San Francisco (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

Nooks.ai in San Francisco is seeking a Recruiting Operations Manager to build scalable systems, programs, and infrastructure for a fast-growing recruiting organization. You will sit at the intersection of Recruiting, People, Marketing, and the broader business, using data, technology, and AI to improve how we attract, engage, and hire top talent.

This role owns recruiting operations, events and programs, People Operations partnerships, and university outreach, with cross-functional collaboration

Qualifications

• Experience in Recruiting Operations, Talent Operations, People Operations, Recruiting, Program Management, or a similar function.
• Strong analytical, organizational, and project management skills.
• Experience building processes or programs from the ground up.
• Curiosity and enthusiasm for AI and emerging recruiting technology.
• Ability to manage systems, vendors, and multiple cross-functional initiatives.
• Strong communication and stakeholder-management skills.
• A bias toward action and a willingness to operate in ambiguity.
• Someone who naturally looks for ways to create leverage, automate work, and make teams better.

Responsibilities

• Recruiting Operations: Own processes, reporting, analytics, and operating rhythms.
• Talent Events & Programs: run events and programs to strengthen the brand and pipeline.
• People Operations partnership: ensure Recruiting and People processes scale together.
• University Programs: own university recruiting strategy and relations.

Skills

Recruiting ops

People ops

Program management

Analytics

Stakeholder mgmt

AI in recruiting

Vendor management

Process improvement

Communication

Job description

About Nooks.ai:

Nooks is an applied AI lab building the Agent Workspace for GTM. We design AI agents that operate across the full sales action set, from account strategy to prospect research and outreach. Building 0→1 has never been easier, but selling at the speed of the market remains the last frontier for AI. Our mission is to 10x every seller by automating the busywork so they can focus on what humans do best: closing deals.

Today, over 1,500 customers run on Nooks, including Notion, HubSpot, Cursor, and Rippling. We’ve raised $70M+ from top VCs like Kleiner Perkins, which made its first sales-tech investment in over a decade with us. Since then, we’ve tripled ARR each year for 3 years running and grown a high-caliber team turning the art of sales into a scalable science.

Recruiting Operations Manager

Nook's is looking for a Recruiting Operations Manager to help build the systems, programs, and infrastructure that enable our recruiting organization to scale.

This is a highly cross-functional, high-ownership role for someone who loves making things better. You’ll sit at the intersection of Recruiting, People, Marketing, and the broader business — using data, technology, AI, and strong program management to improve how we attract, engage, and hire great talent.

What You’ll Own

1. Recruiting Operations

• Own recruiting processes, reporting, analytics, and operating rhythms.
• Turn recruiting data into insights and actionable improvements.
• Manage and optimize our recruiting technology and vendor ecosystem, including security, billing, adoption, and training.
• Research and implement new tools and technologies that improve recruiter productivity and candidate experience.
• Drive the adoption of AI across recruiting, including evaluating new use cases and implementing Nooks Agent.
• Lead strategic research projects to help us make better, data-driven recruiting decisions.
• Help develop and strengthen Nooks' recruiting/employer brand and equip the team with consistent messaging and tools.
• Create leverage across the recruiting team through better systems, automation, processes, and team enablement.

2. Talent Events & Programs

Own or support talent-focused events and programs that strengthen Nooks' brand and talent pipeline, including:

• Hackathons and technical events
• Conferences and industry events
• Nooks-hosted events and dinners
• University and community events
• Creative new ways to get Nooks in front of exceptional talent

Partner cross-functionally with Marketing, Recruiting, Engineering, and other teams to maximize the impact of these efforts.

3. People Operations Partnership

Partner with People Operations to ensure Recruiting and People processes scale together.

You’ll help:

• Implement and communicate new processes effectively.
• Identify when teams need training, documentation, or enablement
• Improve cross-functional workflows and eliminate operational friction
• Support strategic People projects where your expertise can create leverage

4. University Programs

Own and accelerate Nooks' university recruiting strategy, with a particular focus on engineering talent.

You’ll build relationships with universities and technical communities, develop programs and events, measure results, and create a scalable pipeline of exceptional early-career talent. You’ll partner with recruiters and hiring teams as needed while maintaining ownership of the overall program.

What We’re Looking For

• Experience in Recruiting Operations, Talent Operations, People Operations, Recruiting, Program Management, or a similar function.
• Strong analytical, organizational, and project management skills.
• Experience building processes or programs from the ground up.
• Curiosity and enthusiasm for AI and emerging recruiting technology.
• Ability to manage systems, vendors, and multiple cross-functional initiatives.
• Strong communication and stakeholder-management skills.
• A bias toward action and a willingness to operate in ambiguity.
• Someone who naturally looks for ways to create leverage, automate work, and make teams better.

What Success Looks Like

You’ll make Nooks' recruiting organization more scalable, data-driven, technology-enabled, and effective.

You’ll help us spend less time on manual work, make better decisions with better data, get more value from our technology, build a stronger talent brand, create new talent pipelines, and give the recruiting team the leverage they need to focus on what they do best: hiring exceptional people.

Equal Employment Opportunity Statement

Nooks is an equal opportunity employer committed to fostering a diverse and inclusive workforce. We believe in providing equal employment opportunities to all individuals regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other characteristic protected by law.

Nooks does not discriminate in hiring, promotion, compensation, or any other employment practices, and we are committed to ensuring a workplace that is free from discrimination, harassment, and retaliation. We encourage individuals from all backgrounds to apply and join our team.