Recruiting Operations Coordinator

Morgan & Morgan, P.A.; Tampa (FL); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k) plan

Paid time off

Paid holidays

Job summary

Morgan & Morgan, P.A. is seeking a Recruiting Operations Coordinator in Tampa to support the attorney hiring lifecycle, with a focus on OCI and summer associate recruiting. You will coordinate interviews, scheduling, and offer letters while maintaining accurate records and assisting with conflicts checks and onboarding.

The role requires strong organization, discretion, and the ability to manage multiple workstreams in a fast-paced law firm environment. Prior experience in a law firm is a plus.

Qualifications

• Bachelor's degree required.
• 1–3 years of recruiting, legal, or professional services experience preferred.
• Familiarity with OCI recruiting processes and law school hiring cycles a plus.
• Experience with Applicant Tracking Systems; Greenhouse preferred.

Responsibilities

• Manage end-to-end OCI program logistics and summer associate scheduling.
• Prepare and track offer letters for summer positions; manage revisions to acceptance.
• Maintain OCI candidate status records and pipeline data.
• Serve as a primary contact for summer associates during offers and pre-arrival.
• Coordinate conflicts checks with General Counsel and HR as needed.
• Support onboarding handoff and post-offer processes; ensure smooth transition to HR.
• Generate regular recruiting reports and ensure ATS data integrity in Greenhouse.
• Assist with ad hoc recruiting projects and job postings.

Skills

OCI recruiting

Logistics coordination

Data tracking

Communication

Education

Bachelor's degree

Tools

Greenhouse

Job description

At Morgan & Morgan, the work we do matters. For millions of Americans, we’re their last line of defense against insurance companies, large corporations or defective goods. From attorneys in all 50 states, to client support staff, creative marketing to operations teams, every member of our firm has a key role to play in the winning fight for consumer rights. Our over 6,000 employees are all united by one mission: For the People.

The Recruiting Operations Coordinator is a key member of our legal recruiting team, providing essential support across the attorney hiring lifecycle. This role has a primary focus on the On-Campus Interviewing (OCI) program and summer associate recruiting, while also supporting the firm's conflicts check process and contributing to the broader operational needs of the recruiting function. The ideal candidate is highly organized, proactive, and thrives in a fast-paced law firm environment where attention to detail and discretion are paramount.

Responsibilities

On-Campus Interviewing (OCI) & Summer Associate Program

This role serves as a core operational resource for the firm's OCI program and summer associate recruiting efforts, which represent the primary pipeline for junior attorney talent.

• Manage end-to-end logistics for the OCI recruiting season, including registration for resume collects, callback interviews, and on-campus events at law schools.
• Coordinate summer associate interview scheduling, ensuring a seamless experience for candidates and interviewing attorneys.
• Prepare, distribute, and track offer letters for summer associate positions, managing revisions and follow-ups through to acceptance.
• Maintain accurate records of OCI candidate statuses, offer outcomes, and pipeline data throughout the recruiting cycle.
• Serve as a primary point of contact for summer associate candidates during the offer and pre-arrival process.
• Partner with recruiting leadership to support summer associate program planning and execution as needed.

Conflicts Check Coordination

The Coordinator plays an important role in supporting the firm's pre-hire conflicts review process, ensuring candidates are cleared in a timely and accurate manner.

• Initiate and track conflicts checks for candidates across practice areas and offices.
• Coordinate with relevant internal stakeholders — including General Counsel and HR teams — to resolve conflicts findings and ensure timely clearance.
• Serve as a point of contact for candidates navigating the post-offer conflicts process, providing timely updates as appropriate.
• Maintain accurate tracking of conflicts statuses and flag outstanding items to recruiting leadership.

General Recruiting Operations

In addition to the above, the Coordinator provides operational support across the broader recruiting function.

• Support offer administration, interview scheduling, and requisition management for lateral and other attorney hiring as needed.
• Assist with onboarding handoff, ensuring candidates are transitioned smoothly to HR following acceptance.
• Distribute regular reporting to onboarding and HR teams to support incoming hire preparation.
• Contribute to ATS data integrity and job posting management in Greenhouse.
• Assist with ad hoc recruiting projects and initiatives as directed.

Qualification

• Bachelor's degree required.
• 1–3 years of experience in a recruiting, legal, or professional services environment; prior law firm experience strongly preferred.
• Familiarity with OCI recruiting processes and law school hiring cycles a significant plus.
• Experience with Applicant Tracking Systems required; Greenhouse experience preferred.
• Exceptional organizational skills and ability to manage multiple workstreams simultaneously under deadline pressure.
• High degree of accuracy and attention to detail, particularly when handling offer documentation and compliance tracking.
• Strong interpersonal and communication skills; ability to work effectively with attorneys, candidates, and administrative staff.
• Sound judgment and discretion when handling confidential candidate and firm information.

Morgan & Morgan is a leading personal injury law firm dedicated to protecting the people, not the powerful. This success starts with our staff. For full-time employees, we offer an excellent benefits package including medical and dental insurance, 401(k) plan, paid time off and paid holidays.

Equal Opportunity Statement

Morgan & Morgan provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.

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