Recruiting Coordinator (Los Angeles, CA)

Circadiahealth; El Segundo (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Circadia Health, a healthcare AI company, is expanding its recruiting operations to scale nationally across skilled nursing, home health, and virtual care. The role focuses on scheduling, onboarding, and system integrity to keep hiring moving without sacrificing candidate experience.

You will coordinate interviews across time zones, manage onboarding logistics, and ensure data accuracy in our ATS, enabling recruiters to focus on candidate relationships and closing.

Qualifications

• 1–3+ years in recruiting coordination, HR operations, or administrative/operations support.
• Highly organized and detail oriented; can manage multiple calendars and moving parts.
• Experience with an ATS (Lever preferred) or ability to learn new systems quickly.
• Strong written and verbal communication skills.
• Comfortable in a fast-paced startup with shifting priorities and tight timelines.
• Proactive, resourceful problem-solver who takes ownership with minimal oversight.
• Experience with or enthusiasm for responsibly leveraging AI tools to automate workflows.

Responsibilities

• Own Interview Scheduling & Coordination across multiple time zones and interviewer types.
• Support onboarding logistics for new hires from offer to day one, including IT coordination.
• Maintain ATS and data integrity (Le ver/O systems) with accurate candidate stages and feedback.
• Partner with recruiters, hiring managers, and People leadership to anticipate scheduling needs and bottlenecks.
• Identify opportunities to streamline recruiting operations and document scalable processes.
• Be a steward of candidate experience by communicating clearly and warmly.

Skills

Recruiting coordination

HR operations

Administrative support

Calendaring management

Communication skills

Tools

Lever

Job description

About Circadia Health

Circadia Health is a growth-stage healthcare AI company on a mission to prevent avoidable hospitalizations and transform senior-care operations. Our Circadia Intelligence Platform combines:

• Contactless sensing that monitors respiration and motion with medical-grade accuracy

• Native predictive models that detect 85% of preventable adverse events several days in advance

• Enterprise integrations that operationalize predictions directly inside EHR, care-coordination, billing, and compliance workflows

Today, our technology touches 40,000+ post-acute patients daily across skilled-nursing, home-health, and home-care networks. We are backed by leading healthcare and AI investors and headquartered in El Segundo, CA.

About the Role

Our recruiting team is only as fast and effective as the operations behind it. As Circadia scales nationally across skilled nursing, home health, and virtual care — and grows our Clinical, Tech, and Corporate teams alongside it — we need someone who can own the behind-the-scenes engine that keeps hiring moving: scheduling, onboarding, systems, and process.

This is not a back-office role. You'll be the connective tissue that lets our recruiters focus on candidate relationships and closing, while you make sure nothing falls through the cracks — from the first interview invite to a new hire's first day. If you're energized by building order out of moving parts and want a front-row seat to how a high-growth healthcare AI company hires, this is the role for you.

• Own Interview Scheduling & Coordination: Coordinate interviews across multiple time zones, interviewers, and candidate types (clinical, technical, and corporate), keeping the process moving quickly without sacrificing a great candidate experience.
• Support Seamless Onboarding: Own onboarding logistics for new hires — from offer acceptance through day one — including systems setup, paperwork, and coordinating with IT, People, and hiring managers to ensure every new hire feels prepared and welcomed.
• Maintain Recruiting Systems & Data Integrity: Keep our ATS (Lever) and recruiting tools clean, accurate, and up to date — candidate stages, interview feedback, offer statuses — so the team always has a reliable source of truth.
• Partner Across the Recruiting Team: Work closely with recruiters, hiring managers, and People leadership to anticipate scheduling needs, flag bottlenecks, and keep hiring pipelines moving efficiently.
• Drive Process Improvement: Projects Identify opportunities to streamline recruiting operations — from interview logistics to onboarding workflows — and help build and document scalable processes as the team and company grow.
• Be a Steward of Candidate Experience: Serve as one of the first points of contact for candidates — communicating clearly, warmly, and promptly so every candidate feels valued, regardless of outcome.
• 1-3+ years of experience in recruiting coordination, HR operations, or an administrative/operations support role
• Highly organized and detail-oriented, with the ability to manage multiple calendars and moving pieces simultaneously
• Experience with an ATS (Lever preferred) or the ability to learn new systems quickly
• Strong written and verbal communication skills
• Comfortable in a fast-paced startup environment with shifting priorities and tight timelines
• Proactive, resourceful problem-solver who takes ownership without needing much oversight
• Experience with, or enthusiasm for, responsibly leveraging AI tools to automate workflows and save the team time on repetitive operational tasks

Circadia Health is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by law.