Recruiting Coordinator (Fixed-Term)

Webflow; United States; Remote; USD 63,000 - 93,000; Full time

Job summary

An innovative company is seeking a Recruiting Coordinator to enhance candidate experiences and streamline interview scheduling. This role is perfect for someone who thrives in a dynamic environment and is passionate about providing top-notch service to candidates. You'll work closely with hiring managers to ensure a smooth recruitment process, tackle challenges with poise, and contribute to a culture of inclusivity and efficiency. If you're detail-oriented and enjoy collaborating with diverse teams, this opportunity is a perfect fit for you.

Benefits

Equity ownership (RSUs)

100% employer-paid healthcare

12 weeks of paid parental leave

Flexible PTO

Access to mental wellness programs

Monthly stipends for work and wellness

401k plan

Sabbatical program

Qualifications

• Experience in a recruiting role, preferably in a tech organization.
• Strong written and verbal communication skills.

Responsibilities

• Schedule interviews and manage candidate experiences.
• Provide feedback to improve hiring processes.
• Coach hiring managers on scheduling efficiency.

Skills

Scheduling Efficiency

Communication Skills

Adaptability

Detail Orientation

Problem Solving

Education

Bachelor's Degree

Job description

At Webflow, our mission is to bring development superpowers to everyone. As the pioneer of the Website Experience Platform (WXP), we’re redefining how teams Build, Manage, and Optimize for the web — combining visual development, powerful content management systems, AI-driven personalization, seamless hosting, and end-to-end analytics in a single, unified platform. With AI at the core, Webflow helps teams move faster, create more performant digital experiences, and scale without heavy engineering support. From independent designers and creative agencies to global enterprises, hundreds of thousands of organizations use Webflow to turn ideas into reality — and to power what’s possible on the web.

We’re looking for a Recruiting Coordinator to help us provide a best-in-class candidate experience and efficiently manage the scheduling of top talent throughout the recruitment process.

About the role:

• Location: Remote-first (United States; BC & ON, Canada; Mexico)
• If located in the US or CA, MUST reside in the Eastern time zone
• Full-time
• Temporary (through December 31, 2025)
• Non-exempt
• The cash compensation for this role is tailored to align with the cost of labor in different geographic markets. We've structured the base pay ranges for this role into zones for our geographic markets, and the specific base pay within the range will be determined by the candidate’s geographic location, job-related experience, knowledge, qualifications, and skills.
• United States (all figures cited below are in USD and pertain to workers in the United States)
• Zone A: $72,000 - $92,200
• Zone B: $67,200 - $86,400
• Zone C: $63,400 - $81,100
• Canada (figures cited below are in CAD and pertain to workers in ON & BC, Canada)
• $81,600 - $103,700
• Mexico (figures cited below are in MXN and pertain to workers in Mexico)
• $439,200 - $573,800

Please visit ourCareers page for more information on which locations are included in each of our geographic pay zones. However, please confirm the zone for your specific location with your recruiter.

• Reporting to the Senior Manager, Talent Operations

As a Recruiting Coordinator, you’ll …

• Create the best candidate, recruiter, and hiring manager experience by proactively and seamlessly scheduling interviews across a variety of roles.
• Relay candidate feedback to recruiters and hiring managers to improve overall hiring processes.
• Coach hiring managers and interviewers on interview scheduling efficiency.
• Problem-solve when things don’t go as planned; manage interview cancellations, changing schedules, double-booked interviewers, buggy Zoom links, and more.

In addition to the responsibilities outlined above, at Webflow we will support you in identifying where your interests and development opportunities lie and we'll help you incorporate them into your role.

About you:

Requirements:

• Business-level fluency to read, write and speak in English

You’ll thrive as a Recruiting Coordinator if you:

• Are an adaptable team player; highly skilled at working with people across all levels and functions in an often-changing environment
• Are passionate about providing interview candidates with the best experience possible, and can convey this in a friendly, concise, inclusive, and professional manner via written communication
• Have a high degree of detail, process, and action orientation - you’re constantly looking for ways to improve efficiency and you never miss a beat
• Can ruthlessly prioritize - you understand that helping with a last-minute cancellation or a non-functioning Zoom link comes before scheduling a panel interview two weeks from now
• Have previous experience working as a Recruiting Coordinator (preferably in a scaling tech organization); bonus points if you have broader Talent Operations experience
• Stay curious and open to growth — actively building fluency in emerging technologies like AI to unlock creativity, accelerate progress, and amplify impact

Our Core Behaviors:

• Obsess over customer experience. We deeply understand what we’re building and who we’re building for and serving. We define the leading edge of what’s possible in our industry and deliver the future for our customers
• Move with heartfelt urgency. We have a healthy relationship with impatience, channeling it thoughtfully to show up better and faster for our customers and for each other. Time is the most limited thing we have, and we make the most of every moment
• Say the hard thing with care. Our best work often comes from intelligent debate, critique, and even difficult conversations. We speak our minds and don’t sugarcoat things — and we do so with respect, maturity, and care
• Make your mark. We seek out new and unique ways to create meaningful impact, and we champion the same from our colleagues. We work as a team to get the job done, and we go out of our way to celebrate and reward those going above and beyond for our customers and our teammates

Benefits & wellness

• Equity ownership (RSUs) in a growing, privately-owned company
• 100% employer-paid healthcare, vision, and dental insurance coverage for full-time employees (working 30+ hours per week) and their dependents. Full-time employees may also be eligible for voluntary insurance options where applicable in the respective country of employment
• 12 weeks of paid parental leave for both birthing and non-birthing caregivers, as well as an additional 6-8 weeks of pregnancy disability leave for birthing parents to be used before child bonding leave (note: where local requirements are more generous, employees receive the greater benefit); full-time employees also have access to family planning care and reimbursement
• Flexible PTO for all locations and sabbatical program
• Access to mental wellness and professional coaching, therapy, and Employee Assistance Program
• Monthly stipends to support work and wellness
• 401k plan or pension schemes (in countries where statutorily required), and other financial wellness benefits, like CPA and financial advisor coverage

Temporary employees may be eligible for paid holiday and time off, statutory leaves of absence, and company-sponsored medical benefits depending on their Fixed Term Contract and their country/state of employment.

Remote, together

At Webflow, equality is a core tenet of our culture. We are an Equal Opportunity (EEO)/Veterans/Disabled Employer and are committed to building an inclusive global team that represents a variety of backgrounds, perspectives, beliefs, and experiences. Employment decisions are made on the basis of job-related criteria without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other classification protected by applicable law. Pursuant to the San Francisco Fair Chance Ordinance, Webflow will consider for employment qualified applicants with arrest and conviction records.

Stay connected

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Please note:

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Upon interview scheduling, instructions for confidential accommodation requests will be administered.

To join Webflow, you'll need a valid right to work authorization depending on the country of employment.

If you are extended an offer, that offer may be contingent upon your successful completion of a background check, which will be conducted in accordance with applicable laws. We may obtain one or more background screening reports about you, solely for employment purposes.

For information about how Webflow processes your personal information, please review Webflow’s Applicant Privacy Notice.