Recruiting Coordinator (Fixed-Term)

Vast; Long Beach (CA); On-site; USD 36,000 - 61,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

Generous paid time off

Equity

401(k) retirement plan

Snacks and meals onsite

Job summary

Vast, based in Long Beach, CA, is seeking a Recruiting Coordinator to manage interview scheduling and onsite logistics for a fast-growing space tech team. You will collaborate with recruiters, hiring managers, and candidates to keep the interview process moving smoothly across multiple openings.

This role emphasizes careful attention to detail, a strong candidate experience, and the ability to take on additional projects to support the talent operations team as the company scales.

Qualifications

• 2+ years in recruiting coordination or a comparable administrative role.
• Hands-on experience with an applicant tracking system; Greenhouse preferred.
• Strong written and verbal communication skills.
• Strong ownership mindset with a focus on outcomes, accountability, and continuous improvement.
• Comfort navigating ambiguity and building without a fully defined playbook.
• Experience in a fast-paced start-up or corporate environment.
• Strong customer service mindset.

Responsibilities

• Run interview scheduling and onsite logistics across our open roles, including multi-round and panel interviews.
• Partner with recruiters, hiring managers, and candidates to keep scheduling and onsite logistics running smoothly, clear roadblocks as they come up, and build the relationships that keep our process moving.
• Help document and maintain our coordination processes, and keep them current as we grow.
• Flag friction in how we coordinate and suggest improvements.
• Take on additional projects and tasks as needed to support the broader talent operations team.

Skills

Recruiting coordination

Administrative role

Ownership mindset

Communication skills

Tools

Greenhouse

Job description

Vast is developing next-generation space stations and space infrastructure using an incremental, hardware-rich, and low-cost approach. Vast is rapidly developing its multi-module Haven Station to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers. Haven Demo’s 2025 success made Vast the only operational commercial space station company to fly and operate its own spacecraft. Next, Haven-1 is expected to become the world’s first commercial space station when it launches in 2027, followed by additional Haven modules. Additionally, the company recently announced Vast Satellite , a high-power satellite product line leveraging its space station components and the heritage of Haven Demo.

Headquartered in Long Beach, California , and with more than 1,000 employees and over a billion dollars in private capital, Vast has built the facilities required to manufacture and operate America’s next space station. The company plans to develop future habitats and systems for the Moon and Mars, dedicated space stations for government partners, and other crewed systems that will unlock the expanding long-term space economy.

Vast is looking for a Recruiting Coordinator , reporting to the Senior Manager, Talent Operations , to bring precision and care to how we coordinate interviewing across the company. You run interview scheduling and logistics across our open roles, working side by side with recruiters, hiring managers, and candidates to keep our process moving.

The Recruiting Coordinator will hold themselves at a high bar, with sharp attention to detail protecting the candidate experience every step of the way.

This will be a full-time, non-exempt (fixed-term for 3 months) position located onsite at our Long Beach location.

Responsibilities

• Run interview scheduling and onsite logistics across our open roles, including multi-round and panel interviews.
• Partner with recruiters, hiring managers, and candidates to keep scheduling and onsite logistics running smoothly, clear roadblocks as they come up, and build the relationships that keep our process moving.
• Help document and maintain our coordination processes, and keep them current as we grow.
• Flag friction in how we coordinate and suggest improvements.
• Take on additional projects and tasks as needed to support the broader talent operations team.

Minimum Qualifications

• 2+ years in recruiting coordination or a comparable administrative role
• Hands-on experience with an applicant tracking system, Greenhouse preferred
• Strong written and verbal communication skills
• Strong ownership mindset with a focus on outcomes, accountability, and continuous improvement

Preferred Qualifications

• Comfort navigating ambiguity and building without a fully defined playbook
• Experience in a fast-paced start-up or corporate environment
• Strong customer service mindset

Pay Range: California

$26 — $44 USD

We calibrate level and compensation to the selected candidate's experience and demonstrated capability. We welcome applicants across a range of experience levels to apply.

COMPENSATION AND BENEFITS

Base salary will vary depending on job-related knowledge, education, skills, experience, business needs, and market demand. Salary is just one component of our comprehensive compensation package. Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including: medical, dental, and vision coverage for employees and dependents, generous paid time off; up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually, paid parental leave, short and long-term disability insurance, life insurance, access to a 401(k) retirement plan, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks. We also take pride in offering exceptional food perks, with snacks, drip coffee & onsite barista, cold drinks, and dinner meals remaining free of charge, and lunch subsidized as part of Vast’s ongoing commitment to providing high‑quality meals for employees.

U.S. EXPORT CONTROL COMPLIANCE STATUS

The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.

EQUAL OPPORTUNITY

Vast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.