Recruiting Coordinator (Contract) San Francisco, CA

Startups; San Francisco (CA); Hybrid; USD 52,000 - 55,000; Full time

Job summary

Glean is hiring a Recruiting Coordinator (6 month contract) to join our team in San Francisco. You’ll help ensure a smooth and efficient interview process and assist in recruiting operations, coordinating with recruiters, hiring managers, and candidates to create a seamless experience from start to finish.

We’re seeking someone who thrives in a fast-paced environment, can manage multiple tasks, and contributes to a high-impact, collaborative team.

Qualifications

• 1-2 years of relevant recruiting or operations experience.
• Strong attention to detail and organization.
• Clear, professional communication and time management.

Responsibilities

• Schedule, coordinate, and confirm candidate interviews across multiple time zones.
• Greet onsite candidates and ensure a warm, professional interview experience.
• Handle cancellations and reschedule promptly.
• Update internal systems and inform stakeholders of changes.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Job description

Glean is the Work AI platform that helps everyone work smarter with AI. What began as the industry’s most advanced enterprise search has evolved into a full-scale Work AI ecosystem, powering intelligent Search, an AI Assistant, and scalable AI agents on one secure, open platform. With over 100 enterprise SaaS connectors, flexible LLM choice, and robust APIs, Glean gives organizations the infrastructure to govern, scale, and customize AI across their entire business - without vendor lock-in or costly implementation cycles.

At its core, Glean is redefining how enterprises find, use, and act on knowledge. Its Enterprise Graph and Personal Knowledge Graph map the relationships between people, content, and activity, delivering deeply personalized, context-aware responses for every employee. This foundation powers Glean’s agentic capabilities - AI agents that automate real work across teams by accessing the industry’s broadest range of data: enterprise and world, structured and unstructured, historical and real-time. The result: measurable business impact through faster onboarding, hours of productivity gained each week, and smarter, safer decisions at every level.

Recognized by Fast Company as one of the World’s Most Innovative Companies (Top 10, 2025), by CNBC’s Disruptor 50, Bloomberg’s AI Startups to Watch (2026), Forbes AI 50, and Gartner’s Tech Innovators in Agentic AI, Glean continues to accelerate its global impact. With customers across 50+ industries and 1,000+ employees in more than 25 countries, we’re helping the world’s largest organizations make every employee AI-fluent, and turning the superintelligent enterprise from concept into reality.

If you’re excited to shape how the world works, you’ll help build systems used daily across Microsoft Teams, Zoom, ServiceNow, Zendesk, GitHub, and many more - deeply embedded where people get things done.

About the Role

We’re hiring a Recruiting Coordinator (6 month contract) to join our team! In this role, you’ll be an essential part of our hiring efforts, helping to ensure a smooth and efficient interview process, and assisting in recruiting operations. You’ll work closely with recruiters, hiring managers, and candidates to create a seamless and positive experience from start to finish. We’re looking for someone who thrives in a fast-paced environment, enjoys managing multiple tasks at once, and is excited to contribute to a high-impact, collaborative team.

You will

• Schedule, coordinate, and confirm candidate interviews across multiple time zones
• Greet onsite candidates and ensure a warm, professional, and seamless interview experience
• Handle all cancellations and reschedule interviews promptly and efficiently
• Communicate changes to relevant parties and update internal systems accordingly

About you

• 1-2 years of relevant experience
• Strong attention to detail and organizational skills with consistent follow-through
• Clear, professional communication and time management skills

Location

• This role is hybrid (4 days a week in our SF Office)

The hourly rate for this role is $38 - $40. This is a contract position and is not eligible for company benefits.

At Glean, AI fluency is core to how we work and we're committed to ensuring every new hire feels confident integrating AI into their everyday work. As part of the interview process, you'll complete a brief AI-focused exercise or discussion so we can understand how you think about, design, and use AI to drive impact in your role. Feel free to reference any tools, platforms, or workflows you use today — prior Glean experience isn't required.