Recruiting Coordinator - Contract (Hybrid)

Intact Insurance Specialty Solutions; Canton (MA); Hybrid; USD 47,000 - 54,000; Part time

Job summary

Intact Insurance Specialty Solutions in Canton, MA is seeking a Contract Recruiting Coordinator to support the Talent Acquisition team on a 3-month assignment in a hybrid work arrangement. This role handles interview logistics, ATS administration, and coordination of postings.

You will manage offer letters and new hire paperwork, assist with background checks, and support other HR activities as needed. The role requires 3–5 years of administrative experience, excellent communication, and

Qualifications

• 3-5 years administrative support experience, preferably in recruiting or HR.
• Associates Degree preferred.
• Strong communication and organizational skills.

Responsibilities

• Coordinate interview logistics including scheduling, travel, and inquiries.
• Administer the Recruiting ATS and liaise with vendors.
• Assist with background checks and audit processes.
• Post jobs on boards and prepare weekly requisition reports.
• Support offers and new hire paperwork and data entry.
• Assist other HR areas as needed.

Skills

Administrative support

Communication skills

Attention to detail

MS Office

Education

Associates Degree

Tools

ATS

Job description

Our employees are at the heart of what we do: helping people, businesses and society prosper in good times and be resilient in bad times. When you join our team, you are bringing this purpose to life alongside a passionate community.

Feel empowered to learn and grow while being valued for who you are. At Intact, we commit to supporting you in reaching your goals with tools, opportunities, and flexibility. It's our promise to you.

Who we are

At Intact Insurance Specialty Solutions, we are experts at what we do in protecting what makes businesses unique. Our deep understanding of the specialty insurance market is the foundation for our customized solutions, backed by targeted risk control and claims services. Our employees are passionate about providing insurance coverage that's aligned to our targeted customer groups.

Intact's Global Specialty Lines business spans across more than 20 verticals in four distinct markets: U.S., Canada, UK and Europe. The following opportunity is for our U.S. team.

The opportunity

We currently have an opportunity for a Recruiting Coordinator - Contract to join our Corporate HR team in our Canton, MA on a hybrid schedule. This is a 3 month contract role. The Recruiting Coordinator provides recruiting support for the Talent Acquisition Team. Some of the Recruiting Coordinator responsibilities include but are not limited to:

• Supports recruiting activities for the team. Coordinates all interview logistics including; scheduling, candidate travel arrangements and responding to candidate inquiries.
• Acts as the systems administrator for the Recruiting applicant tracking system (ATS). Serves as day-to-day liaison to the vendor and troubleshoots manager issues as needed.
• Works with Internal Audit on semi-annual background checks audit process.
• Coordinates all job postings on job boards (job boards with contracts in place and also with a variety of niche job boards and sites). Produces weekly requisition reports.
• Supports post selection activities including offer letters and new hire paperwork. Enters data and manages activities associated with background checks.
• Supports other HR areas as needed.

Minimum Requirements/Essential Functions

• Ability to demonstrate analytical, decision making, problem solving, and organizational skills.
• Must be able to communicate professionally and effectively using oral and written communication in various forms including video.
• Must be able to work both independently, as a member of a team, and have the ability to interact with a diverse group of individuals.
• Must have a sense of urgency, attention to detail and
• Demonstrate proficiency with computer software including Microsoft Office suite, Survey Monkey and other systems utilized by the department.
• Must maintain a high level of accuracy and follow-through on commitments.
• Requires the ability to maintain confidential information.
• Capable and willing to adopt to changes as needed.
• Ability to follow work instructions as directed.
• Ability to stay focused and productive during required working hours.
• Respond to internal and external clients as established by department guidelines.

The expertise you bring

• 3-5 years administrative support experience, preferably in a recruiting department or HR function
• Associates Degree preferred.

Pay rate: $34 - $39/hourly

This position will remain posted until a final candidate is selected. Once the role is filled, this job posting will be removed

Why choose Intact

We live our Values: We are committed to acting with the highest of ethical standards through our five core values: integrity, respect, customer driven, excellence and social responsibility.

Our commitment to Diversity: Founded in our values, we see diversity as a strength and aspire to create an environment where everyone can be themselves, grow and succeed. Together, we will stand up for what's right to build an inclusive society.

Manage your Time: What you accomplish matters more than hours in the office. We are committed to creating a positive and supportive environment in which you perform your best. Our Time-Off and Flexible Work Arrangement options help foster a healthy work-life balance.

Check out our Glassdoor reviews to see why people love working for Intact!

Our promise to you

Our Values are foundational to our success at Intact. You'll make a difference every day when you live our Values, do your best work, are open to change, and invest in yourself.

In return, we promise you support, opportunities, and performance-led financial rewards in a flexible work environment where you can:

• Shape the future: Help us lead an insurance transformation to better protect people, businesses, and society.
• Win as a team: Collaborate with inspiring people to do your best work every day and together, stand up for what is right.
• Grow with us: Refresh and reinvent your skills, learn from our diverse teams, lift others up, and grow.

About Intact

At Intact Insurance Specialty Solutions we are experts at what we do. Our deep understanding of the specialty insurance market is the foundation for our customized solutions, backed by targeted risk control and claims services. Our employees are passionate about providing insurance coverage that's aligned to our targeted customer groups. Today, we help protect over a dozen industries with tailored coverages and services.

#LI-DNP

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.