Recruiting Coordinator - Analyst

Icapitalnetwork; Greenwich (CT); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation package

Comprehensive benefits: health, dental

Employer matched retirement plan

Parental leave and unlimited PTO

Job summary

iCapital is seeking a Recruiting Coordinator to support the Global Talent Acquisition team with scheduling, interview coordination, and onboarding. The role serves as a primary candidate contact and helps deliver an exceptional experience to candidates and hiring managers.

The ideal candidate will manage interviews, coordinate Zooms, and liaise with internal teams, HR, and IT to ensure a smooth onboarding process and accurate candidate data in Greenhouse.

Qualifications

• Interest in developing a career in recruiting/talent acquisition.
• Ability to multi-task and prioritize with attention to detail.
• Strong interpersonal skills to build relationships across levels.
• Ability to maintain a high level of confidentiality.
• Experience using Microsoft Outlook; basic Word/Excel proficiency.

Responsibilities

• Schedule, interview coordination, and conference room bookings for TA team.
• Ensure a positive candidate experience throughout the interview process.
• Communicate with hiring teams via email/phone/in person.
• Update candidate information in Greenhouse ATS.
• Coordinate references and background checks as needed.
• Support onboarding with HR and IT for a smooth transition.
• Assist with posting roles and refining job descriptions.

Skills

Career in recruiting/talent

Multi-tasking & prioritization

Interpersonal skills

Confidentiality

MS Outlook / Word / Excel

Job description

About the Role

iCapital is looking to hire a Recruiting Coordinator to provide high-level administrative support to our Global Talent Acquisition team. This role will provide support throughout the recruiting and onboarding processes. The ideal candidate will be an integral member of the Talent Acquisition team, serving as a primary point of contact for candidates and helping us deliver an exceptional experience to candidates and hiring managers.

Responsibilities

• Support the Talent Acquisition team with scheduling, interview coordination, and conference room booking.
• Promote a friendly and positive candidate experience throughout the interview process:
  • Ensure in‑person and virtual meetings and interviews begin and end on time, as well as handle questions about interviews from candidates and team members.
  • Provide an itinerary for candidates ahead of interviews.
  • Coordinate Zoom interviews with candidates, talent acquisition partners, and hiring teams.
  • Correspond with candidates throughout the process.
• Communicate with internal hiring team during the interview process by email, phone, and in person.
• Assist with updating candidate information in Greenhouse, our Applicant Tracking System (ATS).
• Follow up with interviewers and candidates’ post‑interview and compile feedback.
• Assist with conducting reference checks and initiate background checks as needed.
• Partner closely with Human Resources and IT to ensure a successful onboarding process.
• Assist with ad hoc Talent Acquisition projects and related reporting.
• Work with recruiters and hiring managers to ensure job descriptions are clear, complete, and proofread prior to posting.

Qualifications

• Interest in developing a career in recruiting/talent acquisition
• Able to multi‑task and prioritize, while taking a proactive approach and maintaining strong attention to detail
• Strong interpersonal skills and able to develop relationships with employees at different levels, work with various departments, and foster teamwork
• Able to demonstrate a high level of confidentiality
• Experience using Microsoft Outlook and working knowledge of Microsoft Word and Excel preferred

Benefits

The base salary range for this role is $60,000 to $70,000. iCapital offers a compensation package which includes salary, equity for all full‑time employees, and an annual performance bonus. Employees also receive a comprehensive benefits package that includes an employer matched retirement plan, generously subsidized healthcare with 100% employer paid dental, vision, telemedicine, and virtual mental health counseling, parental leave, and unlimited paid time off (PTO).

We believe the best ideas and innovation happen when we are together. Employees in this role will work in the office Monday-Thursday, with the flexibility to work remotely on Friday.

For additional information on iCapital, please visit https://www.icapitalnetwork.com/about-us Twitter: @icapitalnetwork | LinkedIn: https://www.linkedin.com/company/icapital-network-inc | Awards Disclaimer: https://www.icapitalnetwork.com/about-us/recognition/

iCapital is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.