Recruiting Coordinator

Ballard Spahr LLP; United States; Remote; USD 55,000 - 65,000; Full time

Benefits offered by this job

Excellent benefits package

Job summary

Ballard Spahr LLP is seeking a Recruiting Coordinator in the HR department. This fully remote role supports the Business Professional Recruiting team by handling daily administrative recruiting tasks, including scheduling interviews, preparing candidate assessments, distributing feedback forms, coordinating new‑hire orientations, and check‑ins, using Workday Recruiting and related firm applications.

The ideal candidate has 2+ years in recruiting, excels at written and verbal communication, and

Qualifications

• 2+ years of experience in recruiting or related discipline; law firm/legal environment preferred.
• Working knowledge of applicant tracking and onboarding systems; Experience with Workday Recruiting, iManage/FileSite, NetDocs.
• Proficient in Microsoft Office (Outlook, Excel, Word).
• Regular and predictable attendance is a core requirement and ability to work beyond scheduled hours.

Responsibilities

• Support recruiting functions for business professionals using Workday Recruiting and firm applications.
• Complete tasks in Workday based on direction from Hiring Managers and Recruiters, including scheduling interviews and sending candidate assessments.
• Update and maintain systems and spreadsheets.
• Initiate and monitor background checks, reference checks, and conflicts surveys; partner with conflicts team and background check vendor.
• Coordinate with supervisors and new employees to schedule new-hire check-in calls and meetings.
• Communicate daily with the recruiting team and Hiring Managers; respond to candidate inquiries via Workday, telephone, and email.

Skills

Communication

Growth Mindset

Detail-Oriented

Education

Equivalent combination of education and experience

Tools

Workday Recruiting

iManage/FileSite

NetDocs

SharePoint

Microsoft Excel

Job description

Department: Human Resources

About Us:

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.

This position will contribute to the overall success of the HR department by working closely with the Business Professional Recruiting team to support daily administrative recruiting tasks. Responsibilities include scheduling interviews, preparing job‑specific recruitment booklets, creating and sending candidate assessments, generating and distributing interview feedback forms, coordinating new‑hire orientations, and scheduling new‑hire check‑in calls and meetings. This position is fully remote.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Recruiting Coordinator within our Recruiting team_,_ you will:

Recruiting Operations

• Utilize Workday Recruiting and other firm applications to support recruiting functions for business professionals.

• Complete tasks assigned in Workday based on direction from Hiring Managers and Recruiters, including:

Systems & Tracking

• Update and maintain various systems and spreadsheets, including:

Pre‑Employment Coordination

• Initiate and monitor background checks, reference checks, and conflicts surveys.

• Partner with the conflicts team and background check vendor to ensure timely completion.

New Hire Support

• Coordinate with supervisors and new employees to schedule new‑hire check‑in calls and meetings.

Communication & Candidate Support

• Communicate daily with the recruiting team and Hiring Managers.

• Respond to candidate inquiries via Workday, telephone, and email.

What We’re Looking For:

• Growt** h Mindset:** Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Education, Experience, and Skills:

• 2+ years of experience in recruiting or related discipline. Equivalent combination of education and experience. Previous experience working in a law firm or legal environment is preferred.
• Working knowledge of applicant tracking and onboarding systems as well as firm-wide applications (e.g., Workday Recruiting, iManage/FileSite, NetDocs). Experience with SharePoint for team collaboration is a plus.
• Proficient in Microsoft Office, specifically Outlook, Excel, and Word.
• Regular and predictable attendance is a core requirement of this position and the ability to work beyond the standard scheduled hours, as needed.

The targeted salary range for this position is from $55,000– $65,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience, qualifications, and location.

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future.

We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer.

We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.