Recruiting Coordinator

University of Miami; United States; On-site; USD 45,000 - 65,000; Full time

Job summary

The University of Miami is seeking an Employer Engagement Coordinator to manage day-to-day recruiting operations, talent engagement activities, and career fairs. You will support the Director of Employer Engagement and Associate Director of Events, coordinating events, expos, and student staff assignments.

Responsibilities include coordinating information sessions, managing registrations, and promoting programs to students and alumni.

Qualifications

• High School Diploma or equivalent; Bachelor’s degree preferred
• Three to five years of related experience
• Experience coordinating events and recruiting programs is a plus
• Ability to train and supervise interns and staff is helpful

Responsibilities

• Coordinate Talent Engagement events, including information sessions, coffee chats, career conversations, and interviews at Toppel
• Publicize recruiting programs to students and alumni via electronic and traditional media
• Plan and market the EPIC program to ensure participation by employers and students
• Work with Communications to market events via newsletters and social media
• Provide administrative support and scheduling for employer meetings and events

Skills

Excellent interpersonal communication

Independent/work in team

Written and verbal communication

Evening/weekend availability

Customer service

Education

High School Diploma or equivalent (Bachelor’s degree preferred)

Tools

Microsoft Office

Workday

Job description

GENERAL DESCRIPTION

Coordinate day-to-day operations of recruiting functions, including talent engagement and career fairs/events. Provide support for the Director of Employer Engagement and Associate Director of Events by performing specific duties in identified areas. May direct and coordinate the activities of student staff usually performing exempt and nonexempt tasks.

PRIMARY DUTIES AND RESPONSIBILITIES

• Programs
  - Coordinate Talent Engagement events, including information sessions, coffee chats, career conversations, and in-person and virtual interviews at Toppel
  - Publicize and promote recruiting programs to students and alumni through electronic and traditional media
  - Plan, market, and implement the Employer Practice Interview and Critique (EPIC) program to ensure employer and student participation
  - Work with Communications team to market recruiting events and programs via internal and external newsletters and social media
  - Train professional and student staff on the process of coordinating Talent Engagement hosting responsibilities
• Administrative Support & Logistics
  - Work collaboratively with the Employer Engagement Team to provide support for all activities related to Employer Engagement, including Expos and Fairs, interviews, and company-hosted sessions and workshops
  - Assist with planning and implementation of all career expos and fairs, which includes logistics, marketing, and communicating with recruiters
  - Provide administrative support for the Director and Associate Director by scheduling employer meetings
  - Manage marketing, set up, and catering for employer events
• Customer Service
  - Assist employers with registration for recruiting events and with navigating Handshake to create and manage job and internship postings
  - Respond to recruiter inquiries related to career fairs, events, and other Toppel recruiting services
  - Support employers and recruiters with recruiting processes and troubleshoot issues to ensure a positive recruiting experience

GENERAL RESPONSIBILITIES

Maintain high level of contact with employers to ensure they meet recruiting goals Ability to work evenings and weekends as necessary Hire, train, supervise and evaluate Employer Engagement Interns (following completion of training on supervision and coaching) Participate in weekly departmental meetings with Employer Engagement team members

KNOWLEDGE, SKILLS, ABILITIES (KSA)

• Knowledge of routine office practices and procedures
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment
• Knowledge of Microsoft Office (Word, Excel, PowerPoint)
• Knowledge of Workday preferred
• Excellent interpersonal communication skills
• Ability to work independently and/or in a collaborative environment
• Excellent written and verbal communication
• Ability to enter and verify information with accuracy and a reasonable rate of speed
• Ability to understand and follow oral and written instructions
• Routine participation in evening and weekend departmental programs and events is required

EDUCATION REQUIREMENTS

High School Diploma or equivalent (Bachelor’s degree preferred)

MINIMUM QUALIFICATIONS

• Three to five years of related experience.
• Relevant combinations of education/experience may be considered

Job Status: Full time Employee Type: Staff

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida. With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally. We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status: Full time Employee Type: Staff The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride. The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives its students, patients, members of the community, and people across the globe. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.