Recruiting Coordinator

Fred Hutchinson Cancer Research Center; Seattle (WA); Hybrid; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical + Vision

Dental

Flexible spending accounts

Life insurance

Disability insurance

Retirement plan

Employee assistance program

Onsite health clinic

Tuition reimbursement

Paid vacation

Paid sick leave

Paid holidays

Paid parental leave

Job summary

Fred Hutchinson Cancer Center in Seattle is seeking a Recruiting Coordinator to partner with recruiters, hiring managers, and candidates in a fast-paced environment. The role requires strong organization, communication, and the ability to manage multiple tasks with accuracy.

This hybrid position operates at our South Lake Union location, with standard M-F 8:00 AM–5:00 PM. Responsibilities include scheduling interviews, coordinating travel, handling advertising requests, and serving as the

Qualifications

• High school diploma or equivalent required.
• 3 years of administrative support or recruiting coordination with heavy scheduling.
• Experience scheduling in Microsoft Outlook.
• Experience making travel arrangements.
• Impeccably detail-oriented with excellent customer service.
• Strong interpersonal communication skills.
• Ability to prioritize and solve problems.

Responsibilities

• Schedule phone and in-person interviews for candidates and recruiters.
• Manage external job advertising requests and maintain active advertising database.
• Reconcile and process expense reports for staff recruiting and relocation.
• Arrange travel for candidates and reimbursements.
• Serve as main contact for applicants with interview confirmations and updates.
• Identify opportunities to improve candidate experience and workflow.

Skills

Communication

Interpersonal skills

Time management

Customer service

Teamwork

Education

High school diploma or equivalent

Job description

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

Our Recruiting Coordinator works closely with our recruiters, hiring managers, and candidates in a fast-paced environment, often providing the candidate with their first impression of our organization. The ideal candidate will be organized, works effectively with internal and external clients and candidates, possess great communication skills, have the ability to shift gears quickly, and enjoy the challenge of helping to recruit great talent.

This position is Hybrid based out of our South Lake Union Location. Monday - Friday 8:00 Am - 5:00 PM.

Responsibilities

• Schedule phone and in-person interviews for candidates with recruiters, hiring managers, and interview groups.
• Manage external job advertising requests and maintain active advertising database for staff requisitions.
• Reconcile and process expense reports for staff recruiting and relocation, when applicable.
• Arrange travel and subsequent reimbursements for candidates, as necessary.
• Serve as the main point of contact for applicants by sending interview confirmations, travel itineraries, reminders, status updates, and rescheduling options.
• Identify opportunities for improving candidate experience and workflow efficiency.
• Uses iCIMS (applicant tracking system) to support correspondence with recruiters and candidates with related interview scheduling, as appropriate.
• Assist in the coordination of other recruiting activities, serve as a backup, and other duties/projects as assigned.

Qualifications

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent required.
• 3 years of administrative support experience or recruiting coordination with heavy scheduling and client interaction.
• Experience scheduling in Microsoft Outlook.
• Experience making travel arrangements.
• Must be impeccably detail-oriented and have excellent customer service skills.
• Must be able to work in a team environment demonstrating excellent interpersonal communication skills.
• Professional written and verbal communication skills.
• Ability to prioritize, identify, and eliminate roadblocks, navigates problems into solutions.
• Must be highly organized and experienced in handling multiple tasks and time-sensitive information.

PREFERRED QUALIFICATIONS:

• Previous healthcare experience as a recruiting coordinator
• Strong communication (verbally and written)
• Sensitivity to confidential information

The hourly pay range for this position is from $27.68 to $39.41 and pay offered will be based on experience and qualifications.

This position is Hybrid based out of our South Lake Union Location. Monday - Friday 8:00 Am - 5:00 PM.Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).

Additional Information

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at [e-mail] or by calling 206-667-4700.