Recruiting Coordinator

Mosaic.tech; San Francisco (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

Hex Technologies is seeking a Recruiting Coordinator to deliver an exceptional candidate experience and build the operating foundation for fast hiring.

You will schedule interviews, coordinate with recruiters and hiring managers, manage onsite logistics for the SF office, and help scale recruiting processes with data-driven improvements. This role suits someone organized and proactive in a startup environment.

Qualifications

• 1-3+ years in recruiting coordination or similar fast-paced role.
• Exceptional verbal and written communication; clear, warm, and concise.
• Ability to move quickly while maintaining quality and accuracy.
• Availability to work from the San Francisco office at least 3 days/week (Tue-Thu).

Responsibilities

• Own interview scheduling and coordination across teams and onsite/virtual loops.
• Partner with recruiters, hiring managers, and interviewers to move processes quickly.
• Create a high-touch candidate experience from first interview to offer.
• Manage onsite logistics and create a welcoming office visit experience in SF.
• Keep recruiting systems (Ashby, ModernLoop, Notion, Juicebox) accurate and up to date.
• Identify bottlenecks and fix issues; use data to improve processes.
• Help build recruiting processes, workflows, templates, and AI-automation as volume grows.

Skills

Interview coordination

Communication

Time management

Stakeholder management

Attention to detail

Ownership

Startup experience

SF office presence

Job description

About the role

We're looking for a Recruiting Coordinator to help us deliver an exceptional candidate experience and help build the operational foundation that allows our team to hire quickly without compromising on quality.

You'll work closely with our recruiting team, hiring managers, and leaders across the company to coordinate interviews, manage candidate communication, and keep our hiring processes moving. You'll also have the opportunity to improve how we partner internally and get exposure to the full recruiting lifecycle. This is a great opportunity for someone who is exceptionally organized, proactive, and excited to build a career in people & recruiting while helping scale a fast-growing startup.

What you'll do

• Own interview scheduling and coordination across multiple teams/searches, including complex onsite and virtual interview loops.
• Partner closely with recruiters, hiring managers, and interviewers to keep hiring processes moving quickly and efficiently.
• Create an exceptional, high-touch candidate experience from initial interview through offer, candidates always know what to expect and each touchpoint feels intentional.
• Manage onsite interview logistics and help create a thoughtful, welcoming experience for candidates visiting our offices - manage candidate onsites at our SF office IRL.
• Keep Ashby, ModernLoop, Notion docs, Juicebox and our other recruiting systems accurate and up to date, ensuring interviews, feedback, and next steps don't fall through the cracks.
• Identify scheduling conflicts, process bottlenecks, and candidate experience issues, and proactively fix it. Use data and a bias toward problem-solving to make our process better.
• Help build and improve recruiting processes, workflows, templates, and systems as our hiring volume grows (using AI to automate repetitive tasks whenever possible)
• Support the broader employee experience through onboarding, recruiting events, and other projects as needed

What you'll bring

• 1-3+ years of work experience in recruiting coordination or another role that rewarded speed, organization, and communication. Startup experience is a huge plus.
• Exceptional verbal and written communication. Clear, warm, and concise, and stays calm under time pressure.
• Strong sense of urgency and the ability to move quickly without sacrificing quality
• Comfortable working with senior leaders and managing frequently changing schedules and priorities
• Attention to detail. Time zones, room bookings, interviewer swaps, you catch it before anyone else does.
• Ownership + self-direction. You're comfortable with ambiguity and don't wait to be told what's next - you thrive in fast-moving environments where processes are still being built
• A genuine interest in hiring, creating a great experience and in the people side of building a company.
• Availability to work from our San Francisco office at least 3 days per week, (Tuesday, Wednesday and Thursday)

In addition to our unique culture, Hex proudly offers a competitive total rewards package, including but not limited to, market-benched salary & equity, comprehensive health benefits, and flexible paid time off.

The salary band for this role is: $80,000 - $100,000.

The salary range shown may be a reflection of additional factors such as geographical location and skill ranges/levels we're open to. Placement in the salary range will be decided upon completion of the interview process, taking into account factors like leaving room for growth, internal fairness & parity, your demonstrated skills, and the depth of your experience. Our Recruiting team will be able to provide more details during the interview process.

Hex Technologies uses AI-assisted tools as part of our application review process, including for resume screening and fraud detection. These tools help our team evaluate applications and verify applicant information. All AI-generated recommendations are reviewed by a member of our recruiting team before any hiring decision is made. No application is automatically rejected based solely on an AI tool's output.