Recruiting Coordinator

Ode with Anthropic; San Francisco (CA); Hybrid; USD 110,000 - 170,000; Full time

Benefits offered by this job

Competitive salary

401k with match

Unlimited PTO

Medical coverage

Health FSA

Commuter benefits

Life insurance

Team events

Job summary

Ode with Anthropic in San Francisco is seeking a recruiting operations lead to scale our interview experience and workflows. You’ll own the operational heartbeat of recruiting, partnering with recruiters, hiring managers, and leadership to deliver an exceptional candidate experience while building AI-native automation.

You’ll design intelligent workflows, create documentation, standardize processes, and automate scheduling, coordinating across executives and teams as we grow.

Qualifications

• 3–5 years of experience in recruiting coordination, recruiting operations, or executive operations.
• Exceptional organizational skills with high attention to detail.
• Strong written and verbal communication.
• Ability to prioritize in a fast-moving environment.
• Experience coordinating multiple stakeholders and managing complex calendars.
• Systems mindset—you naturally improve processes and enjoy leveraging AI.

Responsibilities

• Own the candidate experience from scheduling interviews to coordinating offers.
• Coordinate complex interview schedules across executives, hiring managers, and candidates.
• Create documentation, standardize workflows, and improve scheduling processes.
• Experiment with AI tools and automation to eliminate repetitive work and improve coordination.
• Continuously refine how recruiting operates as the company scales.

Skills

Recruiting coordination

Recruiting operations

Executive operations

Organizational skills

Communication

Tools

Ashby ATS

Greenhouse ATS

Lever ATS

Job description

About Ode with Anthropic

How do you turn a decades-old dataset into an industry-leading medical coding agent? Teach an AI receptionist to book appointments in Spanish? Automatically generate working data connectors from API docs? Build agents that write, test, and deploy their own software packages?

Anthropic is defining frontier AI. Ode is the team bringing frontier AI into practice.

We are a team of experienced builders who care deeply about getting complex AI systems into production, with strong conviction about what makes them succeed. As Anthropic’s services venture, we tackle the hardest, most consequential AI problems for companies with real stakes, working closely with their Applied AI and Product teams to turn frontier technology into real world impact.

We're backed by Anthropic, Blackstone, Hellman & Friedman, Goldman Sachs, General Atlantic, Leonard Green & Partners, Apollo Global Management, GIC, and Sequoia Capital.

We're headquartered in SF with offices in NYC, Raleigh-Durham, and Dubai.

The Role

At Ode, recruiting is one of our most important products.

Every interaction with a candidate shapes how people perceive our company. The best recruiting operations are nearly invisible—candidates feel informed, interviewers feel prepared, recruiters stay focused on hiring, and everything simply works.

We're looking for someone who is obsessed with creating that experience.

This isn't a traditional recruiting coordinator role. You'll own the operational heartbeat of recruiting, partnering closely with recruiters, hiring managers, and leadership to deliver an exceptional candidate experience while continuously improving the systems behind it.

As we scale, you'll help evolve our recruiting coordination function into an AI-native operation—designing intelligent workflows, building automations, and creating a hiring experience that's faster, more consistent, and more thoughtful.

Location: San Francisco, CA

What You'll Do

Own the candidate experience

• Own every operational touchpoint throughout the interview process. From scheduling interviews to coordinating offers, you'll ensure every candidate feels informed, welcomed, and cared for.

Run world-class interview operations

• Coordinate complex interview schedules across executives, hiring managers, and candidates while balancing speed, quality, and candidate preferences.


• You'll anticipate conflicts before they happen, solve last-minute issues calmly, and ensure interviews run seamlessly.

Create memorable onsite experiences

• Own every detail of our in-person interviews—from greeting candidates and preparing interview rooms to coordinating lunches and ensuring interviewers are ready.


• You care about the moments candidates remember.

Build scalable recruiting systems

• As we grow, you'll identify bottlenecks and improve the way recruiting operates.


• You'll create documentation, standardize workflows, improve scheduling processes, and continuously refine how the team works.

Leverage AI to improve recruiting

• We believe AI should improve how we hire.


• You'll experiment with AI tools and automation to eliminate repetitive work, streamline coordination, improve communication, and create better experiences for candidates and recruiters alike.

Improve every process

You'll regularly ask

• How can we make this easier?


• What can we automate?


• Where are candidates experiencing friction?


• How do we make this feel more thoughtful?

You'll treat recruiting operations like a product that's never finished.

What Success Looks Like

Within your first 3 months

• Candidates consistently tell us they've had one of the best interview experiences of their careers.


• Scheduling becomes faster, smoother, and more scalable.


• Recruiters spend more time recruiting and less time coordinating logistics.


• Interviewers always know where they need to be and what to expect.


• Recruiting workflows become increasingly automated.


• The recruiting coordination function scales alongside the company without sacrificing quality.

What You Bring

• 3–5 years of experience in recruiting coordination, recruiting operations, executive operations.


• Exceptional organizational skills with outstanding attention to detail.


• Strong written and verbal communication.


• Excellent judgment and the ability to prioritize in a fast-moving environment.


• Experience coordinating multiple stakeholders and managing complex calendars.


• A systems mindset—you naturally improve processes rather than simply following them.


• Curiosity about AI and excitement to use it to redesign how recruiting works.


• Experience with an ATS such as Ashby, Greenhouse, Lever, or similar is a plus.

Our Values

• Overdeliver: We are writing the playbook on how to create enterprise value with LLMs, and building our reputation as the world’s best applied AI team.


• Overuse AI: We obsessively explore and experiment with Claude to push the frontier of applied AI and share what we learn with our teammates.


• Overengineer the Culture: We’re building a culture that attracts and retains top applied AI talent, and we stress test large decisions through the perspective of our world class builders.

Location

San Francisco, CA

New York, NY

Work Arrangement: 4 days in-person, Fridays remote

Benefits

• Competitive Compensation Package: Attractive salary aligned with your experience and skills.


• 401k with Matching: Invest in your future with our company-matched retirement plan.


• Unlimited PTO: Take the time you need to relax and rejuvenate.


• Exceptional Medical, Dental, and Vision Coverage: Comprehensive health benefits to keep you and your family healthy.


• Health FSA: Manage out-of-pocket health expenses effectively.


• Commuter Benefits: Make your travel to work easier and affordable.


• Life Insurance: Providing peace of mind for you and your loved ones.


• Team Events and Activities: Regular events to build camaraderie and a strong team spirit.