Recruiting Coordinator

Halodi Robotics; San Carlos (CA); On-site; USD 100,000 - 125,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and vis

Generous paid time off

401(k) plan with company match

FSA and HSA options

Commuter benefits

Disability and life insurance

EAP for mental health and personal 지원

Onsite snacks and catered lunches

Job summary

1X is seeking a Lead Recruiting Coordinator to streamline interview scheduling and candidate communications for executive and high-volume roles in the San Carlos area. You will own the coordination workflow, set standards for speed and accuracy, and ensure Ashby remains the single source of truth for all open roles.

You will lead by example, improving processes, coaching colleagues, and ensuring fast, reliable scheduling across the hiring team while protecting candidate experience and data

Qualifications

• 7+ years of recruiting coordination experience for executive or high-volume roles.
• Demonstrated ability to manage complex, multi-participant interview schedules without errors.
• Experience with an applicant tracking system as the system of record for hiring.
• Proven track record of being the escalation point for a coordination or operations team.

Responsibilities

• Own end-to-end interview scheduling for executive and high-volume roles in your half of the org, delivered without errors.
• Deliver consistently high satisfaction scores from candidates and hiring managers through transparent, timely communication.
• Drive down time-to-schedule and time-to-feedback by identifying bottlenecks and implementing automation.
• Optimize and iterate the coordination playbooks and training guides so coordinators follow the same process.
• Lead as the escalation point for daily operational issues in your half of the org, keeping Ashby up to date.

Skills

Recruiting coordination

Executive scheduling

High-volume scheduling

Candidate communication

Escalation management

Tools

Ashby

ATS integrations

No-code automation

Workflow tooling

Job description

Role Name: Lead Recruiting Coordinator

Department: Talent

Location: San Carlos

Shift:

About 1X

We’re building humanoid robots that work in home - doing the chores, handling the tasks, and giving people their time back. Simple, but it’s not.

To do this right, we have to solve robotics, AI, manufacturing - at the same time, at scale, in a form factor that has to be safe enough to live with your family. If you’re inspired by this, you’ll thrive here. We’ve been at this since 2014 and we’re at the point where the hard problems are behind us and the hard work is in front of us.

NEO is our flagship - a home robot designed to move, learn, and operate in the real world alongside real people. We’re not demoing it - we’re shipping it. We’re excited to meet you, if this excites you.

If you’ve spent your career working on problems that matter and want to see them actually reach the world - this is that moment. We’re scaling, we’re hiring with intention, and we need people who want to build something that will genuinely change how humans spend their time - safely creating abundance for all.

About the Team:

The Talent team hires the people who build NEO: robotics, AI, manufacturing, and the teams that support them. Recruiting Coordination is the operating layer of that work. Every interview, every candidate touchpoint, and every record in Ashby runs through this team, so when coordination is excellent, 1X hires faster and candidates leave every conversation wanting to work here.

Your Charter:

The mission of this role is to give a seamless experience during every interview, and to make the coordination function faster every quarter. You are one of two Lead Recruiting Coordinators. Each of you owns half of the hiring org end to end, from scheduling and candidate communication to data integrity in Ashby. You lead by setting the standard for quality and speed, and by being the person the team turns to when something breaks. Hiring speed is on 1X’s critical path, and this role is where that speed is won or lost day to day.

Key Outcomes:

• Own end-to-end interview scheduling for executive and high-volume roles in your half of the org, delivered without errors, with last-minute conflicts resolved quickly and calmly.

• Deliver consistently high satisfaction scores from candidates and hiring managers through transparent, timely communication with every interview participant.

• Drive down time-to-schedule and time-to-feedback by identifying bottlenecks in the hiring workflow and implementing automation for scheduling and feedback collection.

• Optimize and iterate the coordination team’s playbooks and training guides so every coordinator runs the same process and new hires ramp fast.

• Lead as the escalation point for daily operational issues in your half of the org, setting the bar for quality and speed across the coordination team, and keep Ashby complete and current as the single source of truth for every open role.

Key Competencies:

• Handles confidential candidates, compensation, and offer information with total accuracy and discretion.

• Stays calm and decisive when a schedule breaks an hour before the interview, and fixes it without creating noise for the candidate or the panel.

• Thinks in systems: sees a repeated problem and fixes the process, not only the instance.

• Communicates clearly and proactively with executives, hiring managers, and candidates, in writing and live.

• Sets a high standard and holds peers to it without direct authority.

Minimum Requirements:

• 7+ years of recruiting coordination experience, including scheduling for executive or high-volume roles

• Demonstrated ability to manage complex, multi-participant interview schedules without errors

• Experience with an applicant tracking system as the system of record for hiring

• Proven track record of being the escalation point for a coordination or operations team

Preferred Skills:

• Experience in Ashby

• Experience in implementing scheduling automation or workflow tooling, such as ATS integrations or no-code automations

• Exposure to writing team playbooks, standard operating procedures, or training documentation

• Familiarity with hiring for hardware, robotics, or AI teams

What does a successful 1X Team Member look like:

Team members at 1X who thrive here are builders. They move fast, own their work completely, and treat time like it’s the one thing you can’t get back - because it is. They say what they mean, finish what they start, and hold themselves to a standard before anyone has to ask. We push each other to be better, and we do it with honesty and respect.

Compensation Range:

$100,000 - $125,000

Benefits:

• Comprehensive medical, dental, and vision coverage

• Generous paid time off, company holidays, and parental leave

• 401(k) plan with company match (100% on the first 3% of contributions, 50% on the next 2%)

• Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA) options

• Commuter benefits (transit and parking)

• Short-term and long-term disability, and life insurance

• Employee Assistance Program (EAP) for mental health, financial, and personal support

• Onsite snacks and catered lunches

Equal Opportunity Employer

1X is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship, age, marital status, medical condition, genetic information, disability, military or veteran status, justice system impact, or any other characteristic protected under applicable federal, state, or local law.