Recruiting Coordinator

Kastle Systems; Plymouth (MI); Hybrid; USD 52,000 - 66,000; Full time

Benefits offered by this job

generous PTO

employer-matched 401(k)

competitive healthcare package

Job summary

i2G Systems is seeking a Recruiting Coordinator to support the Talent Acquisition function, handling interview scheduling, reporting, and ATS maintenance. You’ll work with HR, Kastle's sourcing team, candidates, and hiring managers across the business in a fast-growing environment.

The position can be based in Sterling, VA or Plymouth, MI with hybrid or fully remote options aligned to Eastern or Central Time. A Bachelor's degree is preferred and 2+ years in an office setting are desirable.

Qualifications

• Bachelor's degree preferred.
• 2+ years in an office environment.
• Working knowledge of HR/ATS systems.
• Familiarity with employment laws and HR recruiting.
• A service mindset — understanding of what it takes to assess needs, meet quality standards, and deliver a great candidate and hiring manager experience.
• Strong verbal and written communication skills, with the ability to work effectively across all levels of the organization.
• Excellent organizational skills, with the ability to prioritize, multitask, and consistently meet deadlines.
• Sharp attention to detail
• Experience handling sensitive and confidential information with discretion
• Strong time management skills — the ability to set goals and build a plan to get there
• A proactive mindset: you don't wait to be told what to do. You ask questions, learn the business, and anticipate what your stakeholders need next

Responsibilities

• Ensure timely, accurate scheduling of candidates for interviews
• Manage all agency and temp staffing requests and invoices
• Assist with the internal interviewing and internal transfer process
• Manage employee referral campaigns for i2G
• Serve as a point of contact for candidates and hiring managers with questions about the recruiting process
• Assist with the development, coordination, and delivery of recruiting-related employee communications
• Maintain and track candidate progress in the ATS (iCIMS), ensuring data accuracy and compliance
• Prepare and analyze regular recruiting reports
• Support all required government compliance activities related to recruiting
• Collaborate with outside vendors supporting the recruiting function
• Stay current on recruiting and HR best practices through professional development, industry publications, and professional networks

Skills

Communication

Organization

Attention to detail

Time management

Proactive mindset

Discretion

Cross-functional collaboration

Education

Bachelor's degree preferred

Tools

ATS systems (iCIMS)

Job description

Overview

About i2G Systems

i2G Systems was founded in 2013 with a mission to create value for our customers through enhancing the safety and security of their people, assets, and data. We execute seamlessly on end-to-end design, installation, integration, and maintenance services for large, complex, high-value facilities and campuses across the country — from data centers and hospitals to stadiums and higher education institutions. We're not just building security systems — we're building secure futures. Our work protects critical infrastructure and some of the world's largest organizations, and so do the people behind it. i2G fosters a collaborative, no-blame culture where every voice is heard and every idea counts. High standards drive us forward, and innovation is a shared mindset that shapes everything we do — whether you're an experienced professional or just starting your career, you'll find real pathways for growth, mentorship, and leadership.

i2G recently joined forces with Kastle Systems (March 2025), combining i2G's deep industry expertise and execution capabilities with Kastle's national scale and managed services infrastructure — while preserving the culture, leadership, and customer commitments that built i2G. It's a genuinely exciting time to join a nationally recognized, mission-critical partner in the middle of significant growth.

About The Role

The Recruiting Coordinator is a newly created role and an integral part of i2G's Talent Acquisition function — the "glue" that holds the hiring process together as i2G scales. This role is responsible for the day-to-day administration of i2G's recruiting programs, including interview scheduling, reporting, temp/agency administration, and maintenance of i2G's applicant tracking system (iCIMS). You'll keep candidates moving cleanly through the pipeline, ensure accuracy and compliance across every step, and help shape clear, consistent communication with candidates, hiring managers, and the broader team. This role works closely with i2G's HR Manager, the i2G Talent Acquisition team, Kastle's sourcing team, candidates and hiring managers across the business — making it a great seat for someone who wants visibility into how a growing organization hires at scale.

Position can be in Sterling, VA office or Plymouth, MI headquarters. Hybrid or fully remote on Eastern Time or Central Time Zones.

Responsibilities

• Ensure timely, accurate scheduling of candidates for interviews
• Manage all agency and temp staffing requests and invoices
• Assist with the internal interviewing and internal transfer process
• Manage employee referral campaigns for i2G
• Serve as a point of contact for candidates and hiring managers with questions about the recruiting process
• Assist with the development, coordination, and delivery of recruiting-related employee communications
• Maintain and track candidate progress in the ATS (iCIMS), ensuring data accuracy and compliance
• Prepare and analyze regular recruiting reports
• Support all required government compliance activities related to recruiting
• Collaborate with outside vendors supporting the recruiting function
• Stay current on recruiting and HR best practices through professional development, industry publications, and professional networks

Qualifications

• Bachelor's degree preferred
• 2+ years of experience in an office environment
• Working knowledge of HR/ATS systems, including how data fields and tables relate to one another
• Familiarity with employment laws and regulations relevant to HR and recruiting
• A service mindset — understanding of what it takes to assess needs, meet quality standards, and deliver a great candidate and hiring manager experience
• Strong verbal and written communication skills, with the ability to work effectively across all levels of the organization
• Excellent organizational skills, with the ability to prioritize, multitask, and consistently meet deadlines
• Sharp attention to detail
• Experience handling sensitive and confidential information with discretion
• Strong time management skills — the ability to set goals and build a plan to get there
• A proactive mindset: you don't wait to be told what to do. You ask questions, learn the business, and anticipate what your stakeholders need next

Company Overview

Why i2G

• generous PTO
• an employer-matched 401(k)
• a competitive healthcare package

i2G offers generous PTO, an employer-matched 401(k), and a competitive healthcare package — because we believe your well-being powers our mission. Beyond the benefits, you'll join a growing, mission-driven team that values accountability, ownership, and people who bring their best every day.

At i2G Systems, we recognize that diversity and equality are essential drivers of innovation, creativity, and success. We are committed to fostering an inclusive environment where individuals from diverse backgrounds, experiences, and perspectives are encouraged to contribute, while upholding the highest standards in who we bring onto our team.

Equal Opportunity Statement

i2G Systems is an Equal Opportunity / affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, marital status, pregnancy or any other basis protected by applicable federal or state laws.