Recruiting Coordinator

RELATED; New York, Northern (NY, KY); Hybrid; USD 45,000 - 48,000; Full time

Benefits offered by this job

Health benefits

401(k) matching

Paid time off

Tuition reimbursement

Job summary

Related Management Company (RMC) is seeking a Recruiting Coordinator in New York to support the full hiring process, from interview coordination to onboarding and day-to-day recruiting operations.

You will partner with recruiters, hiring managers, candidates, and business partners to ensure a seamless candidate experience, manage pre-employment screening, and help drive efficient processes across Talent Acquisition.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• Experience in recruiting coordination, HR administration, or recruiting operations is needed.
• Experience supporting invoice processing, vendor billing, or budget tracking is preferred.
• Experience with applicant tracking systems, especially iCIMS, is a plus.

Responsibilities

• Coordinate interviews, schedule logistics, and communicate with candidates, recruiters, and managers.
• Provide a welcoming candidate experience throughout the interview and hiring process.
• Prepare offer letters and monitor status through completion.
• Coordinate background checks and track outstanding requirements with recruiters.
• Facilitate onboarding and ensure new hires complete required documents.
• Maintain accurate recruiting records in iCIMS and coordinate vendor relations.
• Review invoices and support recruiting reports and budgeting.

Skills

Organizational skills

Attention to detail

Communication skills

Problem-solving

Multitasking

Discretion with confidential info

Education

Bachelor's degree or equivalent experience

Tools

iCIMS

UKG (UltiPro)

HireRight

Ariba

JD Edwards

Job description

Responsibilities

Join Related’s Talent Acquisition team in New York as a Recruiting Coordinator!

This is an exciting opportunity to play a key role in the full hiring process, from coordinating interviews and delivering an exceptional candidate experience to facilitating onboarding and supporting the day-to-day operations of our recruiting function. You’ll also contribute to the business side of Talent Acquisition, managing vendor relationships, tracking expenses, supporting reporting, and helping keep our processes running efficiently.

If you’re highly organized, detail-oriented, and enjoy balancing multiple priorities while working with people across the business, this role offers the opportunity to make a meaningful impact on how we attract and hire talent at Related.

In this role, you'll play an important part in delivering seamless hiring experience while supporting the day-to-day operations of our recruiting function. You'll work closely with recruiters, hiring managers, candidates, and internal business partners to coordinate interviews, manage pre‑employment screening, facilitate onboarding, and ensure a smooth transition from candidate to new hire.

Beyond traditional recruiting coordination, this position also supports the business operations of Talent Acquisition, including job board advertising, staffing agency administration, vendor billing, expense tracking, and reporting.

We're looking for someone who enjoys working in a fast‑paced environment, takes pride in accuracy, and can balance multiple priorities while providing exceptional service. If you're someone who thrives on organization, enjoys working with people and data, and likes keeping processes running smoothly, this could be a great opportunity for you.

Responsibilties include:

Recruiting Coordination and Candidate Experience

• Coordinate interviews, manage scheduling logistics, and communicate with candidates, recruiters, and hiring managers.
• Provide a welcoming and professional experience for candidates throughout the interview and hiring process.
• Prepare offer letters following internal approvals and monitor offer status through completion.
• Coordinate pre-employment background checks, track outstanding requirements, and communicate updates to recruiters and hiring managers.
• Partner with internal teams, including Legal, to facilitate background screening reviews and resolve outstanding issues.
• Maintain accurate candidate and hiring information in our applicant tracking system (iCIMS).

New Hire Onboarding

• Coordinate the onboarding process from offer acceptance through the employee's first day.
• Ensure new hires complete all required employment documents and pre‑boarding requirements.
• Process new hire information through iCIMS and UKG, ensuring accuracy and timely completion.
• Coordinate employment eligibility verification (Form I‑9) in accordance with applicable requirements.
• Partner with hiring managers, IT, and training teams to ensure new hires are prepared for their first day.
• Communicate orientation schedules, first‑day instructions, and onboarding details to new employees.
• Maintain accurate recruiting records and ensure filled requisitions are properly closed in iCIMS.

Recruiting Operations and Vendor Management

• Manage job postings across the company careers website and external job boards, including LinkedIn and Indeed.
• Monitor job board subscriptions, sponsored postings, advertising expenses, and renewal dates.
• Track job advertising performance and assist with evaluating recruiting sources and spending.
• Maintain staffing agency agreements, including placement fees, contract terms, and guarantee periods.
• Coordinate new and renewed staffing agency agreements with internal stakeholders.
• Verify agency candidate submissions and assist with resolving vendor‑related questions.

Billing, Reporting, and Administrative Support

• Review, reconcile, and process recruiting‑related invoices, including staffing agency fees, job board advertising, and other vendor expenses.
• Verify invoice accuracy and allocate expenses to the appropriate property, market, or cost center.
• Identify billing discrepancies and work with vendors to resolve issues.
• Maintain accurate records of recruiting expenses and support monthly billing and budget tracking.
• Prepare recruiting reports and analyze hiring activity, recruiting expenses, and vendor performance.
• Use Excel to organize data, reconcile information, and develop reports that support recruiting operations.
• Assist with recruiting events, job fairs, and other Talent Acquisition initiatives.

Compensation

$33/h - $35/h

***Hybrid (4 days in office, 1 day remote)***

Benefits

• Personalized Health Care: Multiple medical, dental, and vision plan options; Employee Assistance Program
• Financial Benefits:Competitive salary and incentive packages; matching 401(k); FSAs and HSA; employer-paid life and AD&D insurance; paid leave & disability programs
• Social Wellness:19+ days of PTO; mental health counseling & resources; fertility, surrogacy, and adoption assistance; volunteer days and donation matching
• Career Development: Learning & training programs; tuition & certification reimbursement; internal advancement opportunities

#LI-NG1

#RMC

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• 2–4 years of professional experience, including experience in recruiting coordination, Human Resources administration, or recruiting operations.
• At least one year of experience supporting invoice processing, vendor billing, expense reconciliation, or budget tracking.
• Experience working with an applicant tracking system; iCIMS is preferred.
• Strong proficiency in Microsoft Excel, including PivotTables, VLOOKUP or XLOOKUP, SUMIFS, and data management.
• Proficiency in Microsoft Outlook, PowerPoint, and other Microsoft Office applications.
• Excellent organizational skills with strong attention to detail and accuracy.
• Strong written and verbal communication skills, with the ability to interact professionally with candidates, hiring managers, and vendors.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
• Strong problem‑solving skills and a proactive approach to identifying and resolving issues.
• Ability to handle sensitive and confidential information with professionalism and discretion.

Preferred Qualifications

• Experience with iCIMS, UKG (UltiPro), HireRight, or similar HR and recruiting systems.
• Experience with Ariba, JD Edwards or a comparable invoice management platform.
• Familiarity with staffing agency contracts, placement fees, and guarantee terms.
• Experience managing job board advertising and recruiting vendor accounts.
• Knowledge of employment onboarding requirements, including Form I‑9 and background screening procedures.
• Previous experience in real estate, property management, hospitality, or another high‑volume recruiting environment.

Overview

Related Management Company (RMC) is the leading innovator in managing real estate as an owner/operator. There is strength in numbers – RMC operates hundreds of properties in 22 states and Washington, D.C., providing our employees with unparalleled growth opportunities. Our portfolio includes affordable, workforce, market‑rate, and luxury housing. We are passionate about exceeding quality expectations in every single asset class. As a subsidiary of Related Companies, we’ve been at the forefront of sustainability too, with most of our new developments pursuing LEED Silver certification or higher.

At RMC, we Welcome Everyone. It is our mindset that welcomed employees invoke welcomed residents. When you work here, you’re encouraged to be your best, authentic self. With persistent focus, we are strengthening internal mobility, employee engagement, and investing in leadership development to continuously improve the employee experience.

Related is an Equal Opportunity Employer

For information about how we use your personal information, including information submitted for career opportunities, please review our Privacy Policy at https://www.related.com/privacy-policy.