Recruiting Coordinator

listenlabs; New York (NY); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Health, dental, and vision

Annual Learning Stipend

Annual Wellness Stipend

Monthly stipend for AI tools

Private chef in SF; meal credits in NY

Job summary

Listen Labs is hiring a Recruiting Coordinator in New York to manage scheduling, candidate experience, and recruiting operations. You will partner with recruiters, founders, and hiring managers to keep processes fast, high-quality, and smooth from first touch through onsite and close.

As you ramp, you’ll take on broader, strategic work across the team and help scale hiring with Ashby and clean workflows. This role offers growth and impact in a fast-growing AI research environment.

Qualifications

• 2+ years in recruiting coordination or recruiting ops in a fast-paced environment.
• Detail-oriented to a fault; you catch things others don’t.
• Very reliable and responsive; people trust you.
• Can juggle multiple tasks without getting flustered.
• Interested in growing into broader ownership over time.

Responsibilities

• Own scheduling end-to-end; ensure candidates and interviewers are prepared and on time.
• Administer a smooth candidate experience, especially onsite.
• Maintain clear communication with candidates, recruiters, and hiring managers.
• Unblock issues quickly with the team and keep processes moving.
• Keep Ashby accurate for real-time visibility.
• Improve workflows and run improvements across processes.
• Take on ad hoc projects to support hiring pushes.

Skills

Recruiting coordination

Attention to detail

Reliability

Cross-functional collaboration

Candidate experience

Ashby

Tools

Ashby

Job description

TL;DR:

We’re looking for a Recruiting Coordinator to run scheduling, candidate experience, and recruiting ops. You’ll work closely with recruiters, founders, and hiring managers to keep things tight, fast, and high quality from first touch through onsite and close.

As you ramp, you’ll naturally take on broader, more strategic work across the team.

Background

Listen Labs is the world's fastest AI research platform, built so every company can understand what their customers want, why, and what to do about it. Our AI conducts in-depth interviews, analyzes conversations, and delivers executive-ready insights in hours, not weeks. Born out of a Harvard research project, Listen is trusted by teams at leading brands like Google, Microsoft, Anthropic, Perplexity, Sweetgreen, Replit, and Nestlé to bring real customer voices into their biggest product, marketing, and growth decisions.

Company highlights — entirely product-led:

• World-Class Team: Founded by serial entrepreneurs — Alfred (Bemlo, YC W22) and Florian (IOI medalist, ICPC World Finalist) — and built with talent from Google, Meta, Tesla, Amazon, Jane Street, and X, alongside Bain, Goldman Sachs, McKinsey, and Sequoia-backed startups like Applied Intuition, Scale AI, and Rippling. Over 30% of our team are former founders, and multiple are competitive programming medalists.

• Hypergrowth: Since launching, Listen has grown annualized revenue 15x and completed over 2 million interviews — backed by $100M in total funding led by Ribbit Capital, with Sequoia, Conviction, and Pear VC participating.

• Traction: Already serving 15% of Fortune 100s. Enterprise wins and expansions across Anthropic, Microsoft, Nestlé, Perplexity, Sweetgreen, and more — with teams telling us research that used to take six to eight weeks now happens in days.

What You’ll Do

• Own scheduling end-to-end. Make sure candidates and interviewers show up prepared and on time.

• Run a clean, thoughtful candidate experience, especially onsites. Make it feel smooth and human.

• Keep everyone in the loop. Candidates, recruiters, and hiring managers. No confusion, no dropped balls.

• Work closely with the team to unblock issues quickly and keep things moving.

• Keep Ashby accurate so we have a real view of what’s going on.

• Make things better. Fix broken workflows, tighten processes, and improve how we run.

• Take on ad hoc projects as they come up. This could help stand up a new hiring push, improve how we operate, or jump in wherever leverage is highest.

Who You Are

• 2+ years in recruiting coordination, recruiting ops, or something similar in a fast-paced environment.

• Detail-oriented to a fault. You catch things others don’t.

• Very reliable and responsive. People trust you.

• Can juggle a lot without getting flustered.

• Care about candidate experience and making things feel seamless.

• Good judgment. Can handle sensitive info without issues.

• You like people. You’re naturally warm and easy to work with.

• You don’t wait around. If something’s broken, you fix it.

• Interested in growing into broader ownership over time.

• Experience with Ashby is helpful but not required.

Life at Listen Labs

• Health, covered: Full medical, dental, and vision. FSA/HSA and life insurance are available too.

• Competitive compensation: Backed by world-class investors including Sequoia, Ribbit Capital, Conviction, and Pear VC — we hire the best and treat them accordingly, with meaningful equity ownership.

  • The range for this role is $85,000 - $105,000 base. Actual compensation is influenced by a wide array of factors, including but not limited to skill set, experience, and work location. If this range doesn't match your expectations, we still encourage you to apply.

• Annual Learning Stipend: Books, courses, conferences, coaching, language lessons — almost anything that makes you sharper.

• Annual Wellness Stipend for your health and headspace: Gym memberships, race fees, massages, ergonomic gear, and more.

• Monthly Stipend for AI tools: A dedicated budget for the software and GPU credits that make you faster.

• Fed, daily: A private chef serves lunch and dinner in our SF office; NYC and London teams get daily meal credit.

• Flexible time off: A take-what-you-need vacation policy.

• We celebrate together: Company offsites and events like our annual holiday party — every win is a team win.

• Room to grow: As an early member of the team, you'll own end-to-end processes from scratch and grow alongside the company.