Recruiting Coordinator

ZipHQ, Inc.; New York (NY); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Start-up equity

Full health, vision & dental coverage

Team building events & happy hours

Flexible PTO

Apple equipment plus home officeBudget

401k plan

Job summary

ZipHQ, Inc. is seeking a Recruiting Coordinator to own both interviewer and candidate experience end to end in a fast-paced startup environment.

You'll build processes from the ground up, lead candidate experience projects, and collaborate closely with recruiters and hiring managers to shape how Zip hires. You'll report to our Head of Recruiting Operations and help ensure nothing slips, while maintaining strong communication with all stakeholders.

Qualifications

• 1+ years in a recruiting coordinator, recruiting operations, or similar role in a fast-paced environment.
• Strong desire to build a career in recruiting or HR.
• Strong sense of ownership.
• Organized, reliable, responsive, and detail-oriented (nothing falls through the cracks!).
• Ability to connect and effectively communicate with people at all levels.
• Ability to stay calm and execute in a fast-moving environment.
• Customer-oriented while being positive.
• Ability to manage multiple projects at the same time.
• Exceptional communication skills.
• Process-oriented and enjoys continuously improving things.

Responsibilities

• Coordinate a high volume of interviews and keep recruiting calendars running like clockwork.
• Partner closely with recruiters and hiring managers to design a candidate experience people actually talk about.
• Guide candidates and internal partners through the interview process with clear, timely communication.
• Maintain and improve our internal systems and tools (we use Ashby), always looking for a better way to do things.
• Anticipate needs and solve last-minute problems on the fly, then build the longer-term fix so they don't happen again.
• Contribute to projects spanning candidate sourcing, reporting, referral program development, candidate surveys, and more.
• Handle confidential information with integrity and discretion

Skills

Recruiting coordination

Organization

Communication

Customer-oriented

Multi-project management

Calm under pressure

Detail-oriented

People skills

Tools

Ashby

Job description

About Zip

Zip is the AI platform for enterprise procurement — built for humans and agents working together. By orchestrating procurement across teams, tools, and suppliers with the help of AI agents, companies can secure the resources they need to innovate faster than ever before.

The world’s most influential enterprises trust Zip, including T-Mobile, OpenAI, AMD, Mars, Dollar Tree, and more. Together they’ve saved over $8 billion and processed over $500 billion in spend. Zip’s team includes product leaders from Apple, Airbnb, and Meta, as well as former procurement leaders from United Health, Sanofi, MGM Resorts, Discover, and NASA.

Backed by Adams Street, Alkeon, BOND, CRV, DST, Tiger Global, and Y Combinator, Zip has raised $371 million, most recently at a $2.2 billion valuation and has been recognized by Forbes Fintech 50, Fast Company's Most Innovative Companies, Inc. Best in Business, and LinkedIn Top Startups.

Your Role

You're the first real impression a candidate gets of Zip. We're looking for a Recruiting Coordinator who owns both the interviewer and candidate experience end to end, and who genuinely loves being the person who makes a chaotic process feel effortless.

This is a career-building seat, not a support seat. You'll build processes from the ground up, lead candidate experience projects, and work shoulder to shoulder with recruiters and hiring managers to shape how Zip hires. If you're organized enough that nothing slips, warm enough that candidates remember you fondly, and curious enough to keep making the process better, this role is built for you. You'll report to our Head of Recruiting Operations.

You Will

• Coordinate a high volume of interviews and keep recruiting calendars running like clockwork

• Partner closely with recruiters and hiring managers to design a candidate experience people actually talk about

• Guide candidates and internal partners through the interview process with clear, timely communication

• Maintain and improve our internal systems and tools (we use Ashby), always looking for a better way to do things

• Anticipate needs and solve last-minute problems on the fly, then build the longer-term fix so they don't happen again

• Contribute to projects spanning candidate sourcing, reporting, referral program development, candidate surveys, and more

• Handle confidential information with integrity and discretion

Qualifications

• 1+ years in a recruiting coordinator, recruiting operations, or similar role in a fast-paced environment

• Strong desire to build a career in recruiting or HR

• Strong sense of ownership

• Organized, reliable, responsive, and detail-oriented (nothing falls through the cracks!)

• Ability to connect and effectively communicate with people at all levels

• Ability to stay calm and execute in a fast-moving environment

• Customer-oriented while being positive

• Ability to manage multiple projects at the same time

• Exceptional communication skills

• Process-oriented and enjoys continuously improving things

Nice to Haves

• Experience in a start-up environment

• Experience using and optimizing Ashby

• Comfortable using AI tools to work more efficiently

The salary range for this role is $75,000-$90,000. The salary for this position is determined based on a variety of job-related factors that may include location, relevant experience, education, or particular skills and expertise.

Perks & Benefits

At Zip, we’re committed to providing our employees with everything they need to do their best work.

• Start-up equity

• Full health, vision & dental coverage

• Team building events & happy hours

• Flexible PTO

• Apple equipment plus home office budget

• 401k plan

We’re looking to hire Zipsters and that means hiring people who take ownership, communicate openly, have an underdog mindset, and are excited to increase the pace of innovation for every business in the world. We are committed to building a diverse and inclusive workspace where everyone (regardless of age, religion, ethnicity, gender, sexual orientation, and more) feels like they belong.