Recruiting Coordinator

Triwill Group; United States; Remote; USD 75,000 - 90,000; Full time

Benefits offered by this job

Start-up equity

Full health, vision & dental coverage

Team building events & happy hours

Flexible PTO

Apple equipment plus home office budge

401k plan

Job summary

Zip is seeking a Recruiting Coordinator who owns both the interviewer and candidate experience end to end, and who genuinely loves making a chaotic process feel effortless. You’ll be the first real impression Zip makes on candidates, shaping how we hire and build processes from the ground up.

This is a career-building seat, not a support role. You will lead candidate experience projects, work closely with recruiters and hiring managers, and help define Zip’s hiring approach.

Qualifications

• 1+ years in a recruiting coordinator, recruiting operations, or similar role in a fast-paced environment.
• Aim to build a career in recruiting or HR with strong ownership and organizational skills.
• Excellent communication and ability to manage multiple projects simultaneously.
• Experience coordinating high-volume interview processes and stakeholder alignment.

Responsibilities

• Coordinate a high volume of interviews and keep recruiting calendars running like clockwork.
• Partner with recruiters and hiring managers to design a memorable candidate experience.
• Guide candidates and internal partners through the interview process with clear, timely communication.
• Maintain and improve internal systems and tools (Ashby) and identify better processes.
• Anticipate needs, solve last-minute problems, and implement longer-term fixes.
• Contribute to sourcing, reporting, referral programs, and candidate surveys.
• Handle confidential information with integrity and discretion.

Skills

Recruiting coordination

Hiring operations

Candidate experience

Project management

Communication skills

Tools

Ashby

Job description

About Zip

Zip is the AI platform for enterprise procurement — built for humans and agents working together. By orchestrating procurement across teams, tools, and suppliers with the help of AI agents, companies can secure the resources they need to innovate faster than ever before.
The world’s most influential enterprises trust Zip, including T-Mobile, OpenAI, AMD, Mars, Dollar Tree, and more. Together they’ve saved over $8 billion and processed over $500 billion in spend. Zip’s team includes product leaders from Apple, Airbnb, and Meta, as well as former procurement leaders from United Health, Sanofi, MGM Resorts, Discover, and NASA.
Backed by Adams Street, Alkeon, BOND, CRV, DST, Tiger Global, and Y Combinator, Zip has raised $371 million, most recently at a $2.2 billion valuation and has been recognized by Forbes Fintech 50, Fast Company's Most Innovative Companies, Inc. Best in Business, and LinkedIn Top Startups.

Your Role

You're the first real impression a candidate gets of Zip. We're looking for a Recruiting Coordinator who owns both the interviewer and candidate experience end to end, and who genuinely loves being the person who makes a chaotic process feel effortless.

This is a career-building seat, not a support seat. You'll build processes from the ground up, lead candidate experience projects, and work shoulder to shoulder with recruiters and hiring managers to shape how Zip hires. If you're organized enough that nothing slips, warm enough that candidates remember you fondly, and curious enough to keep making the process better, this role is built for you. You'll report to our Head of Recruiting Operations.

You Will

• Coordinate a high volume of interviews and keep recruiting calendars running like clockwork
• Partner closely with recruiters and hiring managers to design a candidate experience people actually talk about
• Guide candidates and internal partners through the interview process with clear, timely communication
• Maintain and improve our internal systems and tools (we use Ashby), always looking for a better way to do things
• Anticipate needs and solve last-minute problems on the fly, then build the longer-term fix so they don't happen again
• Contribute to projects spanning candidate sourcing, reporting, referral program development, candidate surveys, and more
• Handle confidential information with integrity and discretion

Qualifications

• 1+ years in a recruiting coordinator, recruiting operations, or similar role in a fast-paced environment
• Strong desire to build a career in recruiting or HR
• Strong sense of ownership
• Organized, reliable, responsive, and detail-oriented (nothing falls through the cracks!)
• Ability to connect and effectively communicate with people at all levels
• Ability to stay calm and execute in a fast-moving environment
• Customer-oriented while being positive
• Ability to manage multiple projects at the same time
• Exceptional communication skills
• Process-oriented and enjoys continuously improving things

Nice to Haves

• Experience in a start-up environment
• Experience using and optimizing Ashby
• Comfortable using AI tools to work more efficiently

The salary range for this role is $75,000-$90,000. The salary for this position is determined based on a variety of job-related factors that may include location, relevant experience, education, or particular skills and expertise.

Perks & Benefits

At Zip, we’re committed to providing our employees with everything they need to do their best work.

• Start-up equity
• Full health, vision & dental coverage
• Team building events & happy hours
• Flexible PTO
• Apple equipment plus home office budget
• 401k plan

We're looking to hire Zipsters and that means hiring people who take ownership, communicate openly, have an underdog mindset, and are excited to increase the pace of innovation for every business in the world. We encourage all candidates to apply even if your experience doesn't exactly match up to our job description. We are committed to building a diverse and inclusive workspace where everyone (regardless of age, religion, ethnicity, gender, sexual orientation, and more) feels like they belong. We look forward to hearing from you!