Recruiting Coordinator

White Cap; Idaho; On-site; USD 28,000 - 39,000; Full time

Job summary

White Cap is seeking a dedicated Recruitment Support/HR Assistant to help recruiters hire new associates. You will handle pre-employment paperwork, prepare offer letters, and ensure processes follow standard operating procedures.

Responsibilities include coordinating drug tests, background checks, and accurate completion of new hire documents, with collaboration across Compliance and Transportation teams. Remote work options noted, with pay details provided on the posting.

Qualifications

• HS Diploma or GED required or strongly preferred.
• Experience with applicant tracking systems (Workday preferred).
• Ability to manage multiple priorities and maintain attention to detail.

Responsibilities

• Assist recruiters in the hiring process and ensure SOP-compliant onboarding.
• Prepare offer letters and new-hire paperwork including first-day instructions and benefits details.
• Coordinate with pre-employment vendors for drug testing and background checks.
• Verify accuracy and completeness of new hire paperwork; follow up on drug screens and relocation as needed.
• Collaborate with Compliance and Transport teams for background checks and motor vehicle reports.

Skills

Customer-focused

Detail-oriented

Multitasking

Education

HS Diploma or GED

Tools

Workday

Job description

A position at White Cap isn’t your ordinary job. You’ll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities.

The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment.

Job Summary

Responsible for supporting recruiters in the hiring process of new associates, coordinating pre-employment paperwork and offer letters. Supports recruiters and ensures the new hire process is completed according to standard operation procedures.

Major Tasks, Responsibilities And Key Accountabilities

• Supports recruiters to ensure the job placement and new hire process is completed according to procedure.
• Prepares offer letters and packets for new hires to include first day instructions, benefits information, drug testing form and locations, and a list of required documents for new hire employment paperwork.
• Coordinates with pre-employment vendors to finalize drug and background checks.
• Ensures new hire paperwork is complete and accurate prior to closing file. Follows-up on drug screen and relocation services as needed.
• Partners with Compliance and Transportations Teams for background check and/or motor vehicle report adjudications.

Nature and Scope

• Refers complex, unusual problems to supervisor.
• Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques. Work typically involves regular review of output by a senior coworker or supervisor.
• None.

Work Environment

• Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
• Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
• No travel required.

Education And Experience

• HS Diploma or GED strongly preferred. Specialized skills training/certification may be required. Generally, 2-5 years of experience in area of responsibility.

Preferred Qualifications

• Experience working with applicant tracking systems (Workday preferred).
• Customer-focused.
• Detail-oriented.
• Ability to manage multiple priorities at the same time.

If you’re looking to play a role in building America, consider one of our open opportunities. We can’t wait to meet you.

For Washington Job Seekers

Pay Range

$20.00-$28.00 Hourly

Washington law requires the posting of the salary range for advertised jobs. This range is determined based on market data and internal pay practices to establish a minimum and maximum value for a job. Individual base pay is determined based on a variety of elements including experience, skills, internal equity and other factors. For additional details on benefits, please review the full job description on White Cap Jobs (https://whitecap.jobs/)

Functional Area

Human Resources

Work Type

Remote

Recruiter

Marti, Amy

Req ID

WCJR-035449

White Cap is an Equal Opportunity Minority/Female/Individuals with Disabilities/Protected Veteran and affirmative Action Employer. White Cap considers for employment and hires qualified candidates without regard to age, race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law.