Recruiting Coordinator

UNKNOWN; Boston (MA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Full Family Health Coverage

16 Weeks Paid Parental Leave for All-C

Family Planning & Support

Incentivized Time Off

Mental Health Resources

Financial Planning

Unlimited Provisions

Professional Development

Job summary

Anduril is looking for a Recruiting Coordinator to support our fast-paced growth. You will partner with Recruiters, Sourcers, Hiring Managers, and Interviewers to manage interview scheduling and logistics, ensuring a smooth candidate experience from first contact through decision.

You will drive process improvements and help scale our recruiting operations. You should bring a candidate-first mindset, exceptional attention to detail, and the ability to communicate clearly across asynchronous,

Qualifications

• Candidate-first mentality and strong customer service.
• Relentless attention to detail and accuracy.
• Process-driven with efficiency improvements in recruiting logistics.
• Excellent verbal and written communication; relationship-focused.
• Ability to work both in a team and independently with minimal guidance.

Responsibilities

• Manage all interview scheduling and related logistics from request to conclusion.
• Assist candidates with travel and hotel through Egencia.
• Update candidate records in Greenhouse and ModernLoop.
• Navigate complex interviewer schedules and communicate via phone, text, and email.
• Identify bottlenecks and opportunities to improve interview process and candidate experience.
• Greet candidates and facilitate onsite interview process to ensure a positive experience.
• Build relationships with recruiters, sourcers, hiring managers, interviewers, and the coordination team.

Skills

Candidate-first mindset

Attention to detail

Process improvement

Strong communication

Team player

Prioritization

Relationship building

Works independently

Growth mindset

Asynchronous collaboration

Tools

Greenhouse (ATS)

Outlook

Slack

ModernLoop

Egencia

Job description

Who you are

• Experience as a Recruiting Coordinator or in Recruiting (at a fast-paced, growing company)
• Candidate-first mentality
• Able to work efficiently and prioritize tasks in a dynamic environment
• Relentless attention to detail and accuracy
• Great team player but can also work well independently with limited guidance
• Process-driven with strong habits and a passion for process improvement and efficiency
• Strong verbal and written communication skills with an emphasis on providing good customer service and building strong relationships
• Ability to remain composed and detail-oriented in a fast-paced and dynamic environment
• Positive attitude with a growth mindset
• Willing to work in-person at Anduril's Boston office, or other nearby satellite offices 4-5 days per week
• Experience using ATS applications; Greenhouse experience strongly preferred
• Proven experience scheduling within Outlook
• Familiarity with Slack
• Experience using ModernLoop
• Experience working with asynchronous and geographically diverse teams

What the job involves

• As a Recruiting Coordinator at Anduril, you will play an integral role in helping our company grow & scale
• From helping to handle daily recruiting activities to encouraging candidate relationships and experiences along the way, you will be pivotal in helping fuel the company for tomorrow's success
• Often you will be providing prospective candidates & new hires with their first impression of Anduril
• Our Recruiting Coordinator will work closely with our Recruiters, Sourcers, Hiring Managers, and Interviewers to support the growth of our fast-paced organization
• This role is an integral part of the team and is responsible for managing all interview scheduling and related logistics
• Additionally, this person will play a role in identifying areas for improvement and efficiency gains
• Excellent candidate experience will be your goal, and you'll be our invaluable partner in helping guide candidates through Anduril's interview process
• You possess excellent communication skills
• You can shift gears at a moment's notice while being able to think proactively
• And most importantly, you enjoy challenging yourself while helping to scale a world-class organization
• Anduril has a positive, diverse, and supportive culture—we look for people who are curious, inventive, and work to be a little better every single day
• In our work together, we aim to be smart, humble, hardworking, and, above all, collaborative
• Manage all logistics related to interview scheduling from receipt of scheduling request to conclusion of interview process
• Assist prospective candidates with travel and hotel accommodations through Egencia
• Update candidate records and manage interview coordination requests in Greenhouse (ATS) and ModernLoop (scheduling tool)
• Navigate interviewers' complex and dynamic schedules
• Correspond with candidates via phone, text, and email
• Find opportunities for interview process and system improvement, including identifying bottlenecks and improving candidate experience and scheduling efficiency
• Greet candidates with poise and confidence, facilitate the onsite interview process, and ensure an excellent candidate experience
• Build strong relationships with key stakeholders (Recruiters, Sourcers, Hiring Managers, Interviewers, Recruiting Coordination team)

Benefits

• Full Family Health Coverage
• 16 Weeks Paid Parental Leave for All Caregivers
• Family Planning & Support
• Incentivized Time Off
• Mental Health Resources
• Financial Planning
• Unlimited Provisions
• Professional Development