Recruiting Assistant- Bilingual

ADP, Inc.; Jacksonville (FL); On-site; USD 25,000 - 33,000; Full time

Job summary

Automatic Data Processing, Inc. is seeking a Recruiting Assistant - Bilingual to support the talent acquisition team in Jacksonville, FL.

The role focuses on candidate communications, interview scheduling, and maintaining organized recruitment records to ensure a smooth hiring process. You will collaborate with recruiters and hiring managers to coordinate recruiting activities, screen resumes, and provide timely updates on candidate status.

Qualifications

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• Prior experience in an administrative or assistant role, preferably in recruitment or HR.
• Proficiency with Microsoft Office Suite and familiarity with applicant tracking systems.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent verbal and written communication skills to interact professionally with candidates and internal teams.

Responsibilities

• Coordinate and schedule interviews between candidates and hiring managers, ensuring timely communication and follow-up.
• Assist in posting job openings on various job boards and social media platforms to attract qualified candidates.
• Maintain and update the applicant tracking system (ATS) with candidate information and recruitment progress.
• Screen incoming resumes and applications to identify candidates who meet the minimum job requirements.
• Communicate with candidates regarding application status, interview logistics, and next steps in the hiring process.
• Support recruiters with administrative tasks such as preparing offer letters, background check coordination, and onboarding documentation.
• Organize recruitment events and assist with employer branding initiatives as needed.
• Generate recruitment reports and metrics to help evaluate the effectiveness of hiring strategies.

Skills

Communication skills

Organizational skills

Multitasking

Bilingual language skills

Education

High school diploma

Associate or Bachelor preferred

Tools

ATS familiarity

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Recruiting Assistant- Bilingual

Human Resources Full Time Jacksonville, FL, US

2 days ago Requisition ID: 1244

About Company:

NLG began with a simple vision to raise the standard in electrical contracting through integrity, quality, and lasting relationships. Our founder, Wally Budgell, started his career with a hands-on approach and a passion for learning every part of the industry. Each role and

NLG began with a simple vision to raise the standard in electrical contracting through integrity, quality, and lasting relationships. Our founder, Wally Budgell, started his career with a hands-on approach and a passion for learning every part of the industry. Each role and experience shaped his belief that true success comes from putting people first, clients, partners, and teams alike.

Driven by that philosophy, Wally built a company rooted in trust and innovation, where safety and quality guide every decision. What began as one opportunity grew into a collective built on shared values and a commitment to doing things the right way. Today, NLG continues to grow organically and through acquisitions with that same spirit. We are focused on connection, collaboration, and a vision for a strong future together. Our history guided us to become a single powerhouse, bringing a full breadth of services to our clients. Our goal is to be better and stronger than we were yesterday.

Our Focus

More capabilities. More solutions. One trusted partner for all your needs. We operate as one offering more than just a service, you get a dedicated team you can count on. NLG provides innovative solutions to your toughest challenges, whether you need to make an environment safer, stronger, or more productive. Our team delivers seamless collaboration, unmatched expertise, and exceptional results that exceed your expectations. Wherever you need it, trust NLG to provide reliable, high-quality solutions that drive success.

• Mission

Grounded in safety, quality, and trust, we bring our best to every project and every partnership, continually raising the bar in the construction industry for our clients.

• Vision

To continually redefine what value means for our clients through innovation, craftsmanship, and an unwavering commitment to excellence in every service we deliver.

• Values

Collaboration across all departments helps us move faster, think smarter, and stay focused on what matters most: the work.

We are united by purpose and bring our best to every project forYOU.

experience shaped his belief that true success comes from putting people first; clients, partners, and teams alike.

Driven by that philosophy, Wally built a company rooted in trust and innovation, where safety and quality guide every decision. What began as one opportunity grew into a collective built on shared values and a commitment to doing things the right way. Today, NLG continues to grow organically and through acquisitions with that same spirit. We are focused on connection, collaboration, and a vision for a strong future together. Our history guided us to become a single powerhouse bringing a full breadth of services to our clients. Our goal is to be better and stronger than we were yesterday.

About the Role:

The Recruiting Assistant plays a vital role in supporting the recruitment team to attract and hire top talent efficiently and effectively. This position is responsible for managing candidate communications, scheduling interviews, and maintaining organized recruitment records to ensure a smooth hiring process. The Recruiting Assistant collaborates closely with recruiters and hiring managers to coordinate recruitment activities and provide timely updates on candidate status. By handling administrative tasks and initial candidate screening, this role helps streamline recruitment workflows and enhances the overall candidate experience. Ultimately, the Recruiting Assistant contributes to building a strong workforce by facilitating seamless recruitment operations and supporting strategic hiring goals.

Minimum Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Prior experience in an administrative or assistant role, preferably within recruitment or human resources.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with applicant tracking systems.
• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
• Excellent verbal and written communication skills to interact professionally with candidates and internal teams.

Preferred Qualifications:

• Experience using popular ATS platforms such as Workday, Greenhouse, or Taleo.
• Knowledge of recruitment best practices and employment laws.
• Customer service experience demonstrating the ability to handle sensitive information with discretion.
• Ability to work independently and as part of a collaborative team in a fast-paced environment.
• Additional language skills to support diverse candidate pools.

Responsibilities:

• Coordinate and schedule interviews between candidates and hiring managers, ensuring timely communication and follow-up.
• Assist in posting job openings on various job boards and social media platforms to attract qualified candidates.
• Maintain and update the applicant tracking system (ATS) with candidate information and recruitment progress.
• Screen incoming resumes and applications to identify candidates who meet the minimum job requirements.
• Communicate with candidates regarding application status, interview logistics, and next steps in the hiring process.
• Support recruiters with administrative tasks such as preparing offer letters, background check coordination, and onboarding documentation.
• Organize recruitment events and assist with employer branding initiatives as needed.
• Generate recruitment reports and metrics to help evaluate the effectiveness of hiring strategies.

Skills:

The Recruiting Assistant utilizes strong organizational and communication skills daily to coordinate interviews and maintain clear, professional correspondence with candidates and hiring managers. Attention to detail is critical when managing applicant data and ensuring accuracy within the applicant tracking system. Proficiency in technology, including ATS software and Microsoft Office, enables efficient handling of recruitment documentation and reporting. Problem-solving skills help address scheduling conflicts and candidate inquiries promptly, ensuring a positive recruitment experience. Additionally, interpersonal skills foster effective collaboration with recruiters and team members to support seamless hiring operations.