Recruiter

University of Utah; Salt Lake City (UT); On-site; USD 56,000 - 63,000; Full time

Job summary

University of Utah is seeking a dynamic Recruiter & Admissions Specialist to support the MBA and Specialized Master’s programs, including outreach to domestic and international prospective students.

You will lead recruitment efforts, manage applicant pipelines in Salesforce, and provide admissions guidance from first contact to enrollment. The role emphasizes relationship building, organization, and meeting ambitious enrollment targets.

Qualifications

• Bachelor's degree or equivalent with 1–2 years of directly related work experience in sales, recruitment, or admissions.
• Strong relationship-building and communication abilities across multiple channels.
• Ability to manage data accurately and maintain detailed records for reporting.

Responsibilities

• Proactively recruit and engage prospective students through multiple channels to build enrollment pipelines.
• Lead management and follow-up to drive application submissions in Salesforce.
• Counsel applicants through admissions, guide onboarding, and coordinate collaborations with graduate programs.

Skills

Communication skills

Relationship management

Project management

Time management

Independent decision-making

Education

Bachelor's degree

Tools

Salesforce

CRM systems

Microsoft Excel

Job description

Recruiter & Admissions Specialist

Job Summary

The David Eccles School of Business is seeking a dynamic,energetic, and goal-driven Recruiter & Admissions Specialist tojoin our team supporting the Master of Business Administration andSpecialized Master's Programs, including:

• Master of Accounting
• Master of Business Creation
• Master of Healthcare Administration
• Master of Real Estate Development
• Master of Science in Business Analytics
• Master of Science in Cybersecurity Management
• Master of Science in Finance
• Master of Science in Financial Technology
• Master of Science in Information Systems

In this role, you will lead proactive recruitment efforts, buildstrong relationships with prospective students, and driveenrollment growth for our programs. You will guide candidatesthrough the admissions process, manage application pipelines, andprovide critical administrative support to ensure a smooth andengaging experience from first contact to enrollment.

The ideal candidate thrives in a fast-paced environment, ispassionate about connecting with people, and is motivated byachieving ambitious goals. Exceptional communication, relationshipmanagement, and project management skills are essential. If youlove building rapport, hitting targets, and helping studentsachieve their dreams, we want you on our team.

Learn more about the great benefits of working forUniversity of Utah: benefits.utah.edu

The department may choose to hire at any of the below joblevels and associated pay rates based on their business need andbudget.

Responsibilities

Recruiting & Outreach Responsibilities:

• Prospective Student Outreach: Engage withprospective students (domestic and global) through variouscommunication channels, including phone, Zoom, in-person meetings,email, and events, to build relationships and generate interest ingraduate programs.
• Pipeline Development: Proactively identify andengage prospective students through targeted outreach, professionalnetworking platforms, events, referrals, and other recruitmentchannels to build and strengthen enrollment pipelines.
• Lead Management: Gather, track, and manageleads from events, outreach efforts, and prospective studentactivity using Salesforce. Maintain and develop lead lists tosupport ongoing engagement and drive application submissions.
• Targeted Outreach & Re-Engagement: Conductstrategic follow-up with prospective students, including inactiveleads, delayed applicants, and other high-potential candidates, tocreate additional enrollment opportunities.
• One-on-One Engagement: Conduct personalizedmeetings with prospective students to discuss their educational andcareer goals, review application readiness, and provide tailoredguidance on program fit and next steps.
• Application Follow-Up: Contact prospectivestudents who have started applications to encourage completion andprovide ongoing support throughout the application process.
• Partnership Development: Collaborate withhigher education institutions, employer partners, alumni,professional organizations, and community partners to identifyrecruiting opportunities, expand program awareness, and supportprospective student pipelines.
• Event Coordination: Plan, organize, andparticipate in recruitment activities such as graduate fairs,information sessions, on-campus Preview Days, webinars, networkingevents, and employer or community events. Coordinate eventlogistics and prospective student follow-up.

Admissions Responsibilities:

• Application Coordination & Review: Overseethe application process, ensuring the accuracy and completeness ofsubmitted materials. Collaborate with the team to evaluateapplications and identify qualified candidates.
• Personalized Counseling: Provide one-on-oneguidance to prospective students, helping them navigate theadmissions process and understand program details, requirements,and next steps.
• Onboarding Support: Work closely with theStudent Affairs team to facilitate a smooth transition andonboarding process for newly admitted students.
• Graduate Admissions Collaboration: Work withthe Office of Graduate Admissions to resolve application issues,support international applicants, and ensure a seamless admissionsprocess.
• Scholarship Management: Assist withidentifying and awarding scholarships to eligible candidates andcommunicating scholarship decisions.
• Data Integrity: Maintain accurate prospectivestudent and admissions records in Salesforce, perform regular dataclean-up, and ensure data accuracy for reporting and historicalreference.
• Team Support: Provide additional support asneeded to advance enrollment, admissions, and onboardingpriorities.

Note: This job description does not comprehensively list all the required duties, responsibilities, andqualifications. Additional responsibilities may be assigned tosupport program needs.

Work Environment and Level of Frequency typically required

• Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

• Nearly Continuously: Sitting, hearing, listening, talking.
• Often: Repetitive hand motion (such as typing), walking.
• Seldom: Bending, reaching overhead, Lifting - up to 25pounds.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher educationcan be substituted for 1 year of directly related work experience(Example: bachelor's degree = 4 years of directly related workexperience).

Department may hire employee at one of the following joblevels:

Program Specialists, I: Requires a bachelor's (orequivalency) + 2 years of directly related work experience or amaster's (or equivalency) degree.

Program Specialists, II: Requires a bachelor's (orequivalency) + 4 years or a master's (or equivalency) + 2 years ofdirectly related work experience.

Preferences

• Education and Experience: Bachelor's degreewith 1-2 years of experience in sales, customer service, or similarroles requiring strong relationship-building skills in a fast-pacedenvironment.
• Communication Skills: Exceptional written andverbal communication abilities, with a proven track record ofdelivering compelling presentations and engaging effectively acrossvarious channels.
• Work Ethic and Time Management: Strongcompetitive drive and work ethic, with excellent time managementskills to handle multiple tasks effectively in a fast-pacedenvironment.
• Attention to Detail: Ability to maintain highaccuracy, ensuring data integrity and meticulousdocumentation.
• Independent Decision-Making: Proven ability towork autonomously and make sound decisions. A history of successfulproblem-solving and innovative resource management isessential.
• Organizational Skills: Demonstratedorganizational abilities with a history of effective workloadprioritization and understanding of complex processes andpolicies.
• Technical Proficiency: Proficiency inMicrosoft (Excel, Word, PowerPoint) and experience with CRM systemsis preferred.

Requisition Number: PRN45986B

Full Time or Part Time? Full Time

Work Schedule Summary: Monday through Friday, on-site at theUniversity of Utah. Occasional evenings or weekends may be requiredto support classes, events, networking functions, or recruitmentactivities. This role is not eligible for hybrid or remote work andis considered an essential campus position supporting faculty,staff, students, and prospective students in person.

Department: 00033 - Executive Education

Location: Campus

Pay Rate Range: $56,000 to $63,000

Close Date: 10/15/2026

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