Recreation Specialist (Adult & Senior Programming)

City of Dublin; Dublin (OH); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

OPERS enrollment

Referral bonus

Employee assistance program

Discount on classes

Uniforms provided

Career growth opportunities

Job summary

City of Dublin seeks a Program Specialist to support adult and senior programming year-round. The role coordinates fiscal, logistical, and programming tasks under the direction of the Recreation Program Supervisor and Coordinator.

The position is part-time/seasonal, typically 25–30 hours per week, with weekday afternoons/evenings and occasional weekends to meet program needs. Emphasis on customer service, budgeting, and collaborative teamwork.

Qualifications

• Possession of valid driver’s license.
• Current American Red Cross First Aid/CPR/AED certification or ability to obtain within 30 days of hire.
• Ability to lift up to 25 lbs for occasional needs.
• Experience with adult and senior recreation programming.
• Clear written and oral communication, both internal and external.
• Ability to work independently and with supervision, and collaborate with others.

Responsibilities

• Assist in planning and implementing adult and senior recreation programs, including seasonal trips and travel.
• Handle budgeting and finance tasks, including purchasing card use and monitoring program expenses.
• Coordinate with the Program Coordinator on supplies, inventory, and purchasing processes.
• Oversee part-time, seasonal and contractual staff in program settings as directed.
• Provide feedback to improve programs and services.
• Attend team meetings and plan future opportunities.
• Prepare venues, greet presenters, and check in participants for sessions.
• Provide general administrative support (flyers, invoicing, refunds, and records).

Skills

Customer service

Communication

Budget monitoring

Program coordination

Teamwork

Education

Bachelor's degree in Recreation

Tools

RecTrac

UKG

Microsoft Excel

Job description

The City of Dublin is seeking a highly motivated and detail-oriented individual to join our Recreation Services Team as a Program Specialist for Adult and Senior programming. The successful candidate is expected to contribute towards our high standards of responsiveness, cooperation and dedication to our community. The successful candidate will coordinate fiscal, logistical and programming responsibilities year-round for adults and seniors under the direction of the Recreation Program Supervisor and Coordinator.

Responsibilities

Assist with the planning and implementation of adult and senior recreation programs, including seasonal trips and travel programs. Perform fiscal duties including purchasing card use, budget monitoring and independent management of program expenses in accordance with established guidelines.

Scheduling/Availability

• A typical work week is Monday-Friday, 25-30 hours per week
• This position predominantly works weekday afternoons/evenings, with occasional weekends to accommodate program needs

Note

This is a part-time/seasonal position that is not eligible for a comprehensive benefits package such as vacation/sick leave, health, vision, or dental insurance. Confirmation of conditional offer is contingent on passage of a pre-employment drug test, background check and receipt of favorable references.

Beyond the Paycheck

• Refer a Friend Bonus Program ($100 per successful employee referral)
• Ohio Public Employee Retirement System (OPERS) enrollment and contributions
• Potential Public Student Loan Forgiveness (PSLF) eligibility
• Support through our Employee Assistance Program (EAP)
• 20% discount on classes and free textbooks at Franklin University
• DUBLIN R3 offering incentives such as individual membership to the Dublin Community Recreation Center (DCRC) and employee recognition/appreciation events
• The City maintains the cost of team member certifications and training time is paid ($40.00-$100.00 value). All certifications achieved belong to the team member.
• Discounted/free employee participation in select City events (Memorial Golf Tournament, Dublin Irish Festival, etc.)
• Uniforms provided
• Career mapping and growth opportunities

Examples of duties include, but are not limited to:

• Communicate daily, in a timely and professional manner, with program participants, vendors and staff regarding day-to-day financial, registration and program logistics utilizing appropriate computer software systems.
• Provides a high level of customer service when responding to customer inquiries and/or complaints.
• Assist the Program Coordinator with ordering and organization of supplies for adult and senior programs, maintain supply inventory/storage areas, support purchasing process and track financial data to help ensure compliance with City guidelines and program budgets.
• Assist in the oversight of part-time, seasonal and contractual staff in program setting when directed.
• Provide feedback to the Program Supervisor and Coordinator regarding programs/staff/vendors to improve the quality of services offered.
• Participate in team brainstorming/planning sessions to discuss future program opportunities.
• Attend regularly scheduled program team meetings and Recreation Services staff meetings.
• Assist in the planning and implementation of adult and senior recreation programs, including seasonal trips/travel, coordinating communication with participants (welcome/thank you emails and surveys), preparing facility space before programs and providing on-site support.
  • Responsibilities include setting up the venue, greeting and introducing presenters or instructors, checking in participants upon arrival and assisting with the program throughout and at the conclusion of each session.
• Provide general administrative support to the Program Supervisor or Coordinator including, but not limited to: creation of flyers, invoicing, program refunds, record maintenance, response to phone calls and e-mails and organization maintenance of shared program spaces and closets.

Minimum Qualifications

• Possession of a valid driver’s license.
• Possession of current American Red Cross First Aid/CPR/AED certification, or the ability to obtain certification within 30 days of hire.
• Ability to lift up to 25 lbs. for occasional facility operational/safety needs.
• Demonstrated knowledge of, and experience with, adult and senior recreation programming.
• Ability to clearly communicate oral and written information, both internally and externally.
• Ability to work independently and under direct supervision, as well as collaborate with co-workers.
• Ability to work efficiently and courteously with the public and is customer focused; dedicated to meeting the expectations and requirements of internal and external customers.
• Strong organizational and conflict resolution skills.
• Maintains composure under pressure, does not become defensive or irritated during stressful situations; is not knocked off balance by the unexpected.
• Must be willing to work diligently and conscientiously when dealing with work schedules and responsibilities.

Preferred Qualifications

• Bachelor’s Degree in Recreation or other relevant field and experience in a supervisory capacity (some experience working at a Recreation Center or similar facility preferred), or any equivalent combination of education and experience.
• One year of experience in a work or volunteer capacity in the areas of administrative support and/or fiscal responsibilities.
• Knowledge and understanding of the Dublin community and the population we serve.
• Knowledge of budgeting concepts, principles, methods and practices.
• Experience with personal computers and understanding of computer software programs such as Microsoft Outlook, Word, Excel, PowerPoint, RecTrac and UKG.

Other Requirements

• Demonstration of the following established core values: Integrity, Respect, Communication, Teamwork, Accountability, Positive Attitude and Dedication to Service.
• Regular attendance, as governed by and in accordance with applicable rules, regulations, procedures and laws, is regarded as an essential requirement of this classification.

Approachability:Is easy to approach and talk to; spends the extra effort to put others at easy; can be warm, pleasant and gracious; is sensitive to and patient with the interpersonal anxieties of others; builds rapport well; is a good listener; is an early knower, getting informal and incomplete information in time to do something about it.

Customer Focus:Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.

Informing:Provides the information people need to know to do their jobs and to feel good about being a member of the team, unit and/or the organization; provides individuals information so they can make accurate decisions; is timely with information.

Time Management: Makes decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure; able to make a quick decision.

Directing Others: Is good at giving clear directions; sets stretching objectives; lays out work in a well-planned and organized manner; maintains two-way dialogue with others on work and results; brings out the best in people; is a clear communicator.

Planning: Accurately scopes out length and difficulty of tasks and projects; sets objectives and goals; breaks down work into the process steps; develops schedules and tasks/people assignments and adjusts for problems and roadblocks; measures performance against goals; evaluates results.

Problem Solving

Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and does not stop at the first answers.

Supplemental Information

All positions within this job classification have been designated as Casual in nature and all employees serving in such positions are considered to be Casual Employees. Casual employees serve strictly at the pleasure of the City and their employment may be terminated at any time for any reason, with or without cause.

THE CITY OF DUBLIN IS AN EQUAL OPPORTUNITY EMPLOYER