Recreation Manager

California-Institute-of-Technology; Pasadena (CA); On-site; USD 69,000 - 86,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Tuition reimbursement

Onsite counseling

Job summary

Caltech invites applications for a Recreation Manager who reports to the Director of Athletics, Recreation and Instruction. The role leads the recreation program focused on members, class scheduling, facility coordination, and cross-department collaboration within the Caltech community.

Responsibilities include membership administration, teaching up to 2 fitness classes per week, supervising staff, and coordinating with campus partners to advance health and wellness initiatives.

Qualifications

• Bachelor's degree required.
• 3 years of experience in recreation management.
• Experience with Innosoft/Fusion Membership software.
• Ability and willingness to serve as a positive health and fitness role model for the community.
• Strong general computer and database management skills.
• Strong supervisory skills and awareness of legal/ethical management responsibilities.
• Proven ability to multi-task effectively and work independently within a collaborative team.

Responsibilities

• Oversee and administer the membership database, manage fees, invoicing, records, and reporting; train staff on the system.
• Lead the group fitness program with ~26 classes per week, schedule classes and facilities, supervise ~12 staff, and teach up to 2 classes.
• Coordinate with Athletics Operations & Community Manager and Assistant Facilities Manager on facility supervision.
• Collaborate across Athletics, Recreation, and Physical Education/Instruction for integrated planning, scheduling, and community engagement.
• Coordinate Student Club Sports and Interhouse Sports with campus partners.
• Assist Director and partners in programming for health and wellness initiatives.
• Other duties: teach up to 1 PE course/term; participate in committees; other duties as assigned.

Skills

Team leadership

Multi-tasking

Communication

Database management

Computer literacy

Positive health role model

Collaboration

Education

Bachelor's degree

Master's degree in recreation management (preferred)

Tools

Innosoft/Fusion

Job description

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

Reporting to the Director of Athletics, Recreation and Instruction the Recreation Manager will assume a leadership role as a key team member in our department. The Caltech Recreation program is a central part of the overall department mission and assists in a complimentary, synergistic approach with athletics and physical education. The recreation program primarily serves the undergraduate and graduate students, faculty, staff, alumni and family members of the internal Caltech community. The position is a 12 month, full time, exempt position; expected to work early mornings, nights and weekends on a flexible and on call schedule.

The Recreation manager is responsible for the following primary areas of work:

• Primary responsibility for oversight and implementation of the membership program. Includes but not limited to: primary administration and control of the membership database program Innosoft/Fusion, control of membership fees, Rec program related invoicing, record keeping and report filing, train building staff on database, lead positive customer service efforts.
• Supervision and management of all aspects of the group fitness program offering approximately 26 classes per week. Creation of the cohesive group fitness program serving a wide variety of participants general physical fitness needs, scheduling classes and appropriate facilities, supervising and developing approximately one dozen occasional fitness professionals; teach up to 2 fitness classes per week.
• Assist and coordinate with the Athletics Operations & Community Manager and Assistant Facilities Manager with all aspects of general facility supervision including but not limited to: collaboration with desk staff, supervision of events, support of rental groups.
• Collaborate across Athletics, Recreation, and Physical Education/Instruction to promote an integrated approach to planning, scheduling, facility use, community engagement, and resource allocation that balances the needs and priorities of each area with those of the department as a whole.
• Coordinate Student Club Sports and Interhouse Sports with student and campus partners.
• Collaboration with Director and campus partners to assist in programming efforts within our Institute's initiative on health and wellness through our academic offerings in Physical Education.
• Other department work as assigned including but not limited to: teaching up to 1 PE course per term, department committee work, and other duties to be determined.

Basic Qualifications

• Bachelor's degree required.
• 3 years of experience in recreation management
• Experience with Innosoft/Fusion Membership software.
• Ability and willingness to serve as a positive health and fitness role model for the entire community including a positive enthusiastic, optimistic outlook, can-do attitude.
• Strong general computer and specific database management skills.
• Strong supervisory skills and an awareness of all legal and ethical management responsibilities.
• Proven ability to multi-task effectively and work effectively and independently within a collaborative team.

Preferred Qualifications

• Master's degree in recreation management preferred.

Required Documents

• Resume.

Hiring Range

$68,800 - $86,000 Per Year The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks .

EEO Statement

Caltech is an equal opportunity employer and, as a federal contractor, takes affirmative action to employ qualified individuals with disabilities and protected veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

Disability Accommodations

Caltech complies with the Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA). We consider reasonable accommodation measures that may be necessary for eligible applicants and employees to perform the essential functions of a position.

If you would like to request an accommodation to complete this application, interview, or otherwise participate in the employee selection process, please contact Caltech Recruiting at [e-mail] .

Additionally, if you do not meet the basic qualifications of a role but believe you can perform the essential functions of the job with reasonable accommodation, please reach out to Caltech Recruiting at [e-mail] .