Recreation Manager

City of Federal Way; Federal Way (WA); On-site; USD 85,000 - 110,000; Full time

Job summary

City of Federal Way is seeking a Recreation Manager under the Parks Director to supervise the recreation department, including Athletics, Special Events, and Community Recreation.

You will hire, train, and supervise staff, help develop budgets and long-range plans, oversee facilities, and collaborate with the Arts Commission, Youth Commission, and community groups to deliver high-quality programs.

Qualifications

• Bachelor's degree in Recreation and Leisure Services or related field; 5 years of progressive recreation experience.
• Valid Washington State driver's license.
• Successful completion of employment reference and background check.

Responsibilities

• Supervise the recreation department including Athletics, Special Events, Community Recreation, Senior and Inclusion Programs.
• Hire, train and supervise staff across full-time, part-time, seasonal, temporary and contracted roles.
• Develop and manage division budget and long-range planning.
• Oversee facilities and operations; mentor staff for professional growth.
• Coordinate with Arts Commission, Youth Commission and other departments as needed.
• Manage Federal Way Farmer's Market staff, vendors and budget.
• Prepare agendas, track statistics and ensure policy compliance.
• Ensure programs meet community needs and operate within safety guidelines.

Skills

Leadership

Budgeting

Staff supervision

Communication

Scheduling

Contract management

Mentorship

Interpersonal skills

Event coordination

Record keeping

Education

Bachelor's degree in Recreation and Leisure Services or related field

Tools

RecTrac-Vermont Solutions

Job description

Under the direction of the Parks Director, supervise the recreation department to include Athletics, Special Events, Community Recreation, Senior and Inclusion Programs; plan, implement, schedule, supervise and evaluate assigned recreation and leisure programs. Hire, train and supervise assigned full-time, part-time, temporary, contracted and seasonal staff. Assist with the development and implementation of the division budget and long-range planning. Oversee assigned recreational facilities and operations. Provide mentorship and opportunities for professional growth within the organization. Work closely and partner with Community Center Manager and employees at the Federal Way Community Center.

Develop, implement and supervise recreation programs and user fees in assigned area of expertise and assists with division long-range planning.

Hire, train and supervise, schedule and evaluate full-time, part-time, seasonal, temporary staff and contracted recreation services; evaluate, create goals, and suggest direction for coordinators and the department. Comply with City and department policies, procedures, and guidelines; hold staff accountable for performance of essential job duties.

Oversee all Athletic programs including leagues, tennis lessons, sports tournaments and all field rentals; coordinate with maintenance on field lights and schedules.

Oversee the Federal Way Farmer’s Market and its employees. Hire, train and guide market staff and recruit vendors. Maintain records and track the market budget.

Track the overall recreation budget and make adjustments as needed; monitor expenditures and revenues in area of responsibility.

Provide oversight of picnic rentals, and special event permits; hire and train picnic attendant staff.

Lead the implementation of the Parks & Recreation program guide; set deadlines, proof and approve final edits.

Work closely with the Arts Commission to include oversight of work plans and serve as the liaison between commission and council committees when needed. Oversee staff for the Youth Commission and provide guidance when needed.

Assist with customer service when needed; answering questions and accepting registrations.

Monitor citizen, employee, contractor comments, complaints, questions and issues regarding programs, facilities, personnel, safety or other related issues and recommend appropriate action.

Maintain effective communication with City staff, school district staff, businesses, community groups, organizations, and individuals.

Prepare agendas for Recreation staff meetings; coordinate with management team on staff retreats and trainings.

Maintain records related to division recreation program statistics.

Interpret policies and explain policies and regulations; remain current regarding applicable laws, codes, rules and procedures.

Maintain communications and effective working relationships with City employees, Commissions, government agencies and groups, and general public; coordinate operation with other departments.

Handle emergency or crisis situations; may be required to perform emergency care.

Maintain regular, reliable and punctual attendance.

Any combination of education and experience equivalent to a bachelor's degree in Recreation and Leisure Services or related field and total of five (5) years of increasingly responsible experience in recreation programming, marketing, budget planning and supervision.

Licenses and Other Requirements:

• Successful completion of employment reference and background check.
• Valid Washington State driver's license.

Knowledge of:

• Policies, procedures and activities of the Parks Department Recreation Division as they pertain to the performance of the duties of the Recreation Manager.
• Methods involved in planning, organizing, implementing, managing, and supervising recreation and leisure activities and programs in areas assigned.
• Methods and techniques for evaluation of programs.
• Recreational needs of specific community groups and programs to meet these needs.
• Principles and practices of administration, leadership, supervision and training.
• Budgeting, revenue and expense management, and long-range planning.
• Marketing principles.
• Interpersonal skills using tact, patience and courtesy.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Safety and security procedures and policies.
• Record keeping techniques.

Ability to:

• Assist with planning and implementation of the Recreation Division budget.
• Prepare and maintain a variety of records.
• Plan recreation and leisure activities for wide ranges of interest, ages and abilities.
• Perform basic mathematic computations.
• Negotiate contracts and agreements.
• Resolve conflicts in a positive manner.
• Work independently with little direction.
• Prepare clear and concise correspondence and written materials.
• Communicate effectively both orally and in writing.
• Use personal computers for word processing and recreation information, input and retrieval using software such as RecTrac-Vermont Solutions. Promote community interest through recreational program.
• Prioritize and schedule work.
• Meet schedules and timelines.
• Recruit and select employees, volunteers and contracted instructors.
• Provide leadership and guidance.
• Demonstrated ability to positively and effectively interact with diverse individuals to accomplish a common goal.
• Identify and meet recreation needs of segments of the Community.
• Work long, irregular hours including evenings and weekends.
• Physically perform the essential functions of the job.

Environmental Conditions/Physical Effort:

Work is performed primarily in an office environment. Employee may be exposed to noise from basic office equipment operation. Performs light work exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently and or a negligible amount of force constantly to move objects. May require travel to a variety of locations to perform work and attend meetings. May be required to work long hours (12 -14 hours) periodically on days of special events. Requires ability to operate various vehicles including vans.