Recreation Assistant

City of Page; Page (AZ); On-site; USD 36,000 - 48,000; Full time

Job summary

City of Page seeks a Recreation Assistant to help plan, organize and coordinate community programs for youth and adults at the Sports Complex and related facilities. The role includes clerical support, supervision of programs and staff, and promoting recreation activities to schools and the public.

The position requires maintaining safety standards, scheduling volunteers, and preparing reports and field setups.

Qualifications

• High School Diploma or GED required.
• One year recreation experience preferred.
• Valid driver’s license or ability to obtain one.

Responsibilities

• Assist in planning, implementing, supervising and evaluating classes, workshops, activities and events for youth and adults.
• Respond to public inquiries by telephone, text, or written correspondence and at public meetings.
• Maintain safety and cleanliness; support facility and equipment maintenance within budget.
• Schedule staff and volunteers; recruit and train seasonal personnel.
• Prepare and submit incident and program reports; promote programs to public and schools.

Skills

Public speaking

Interpersonal communication

Organizational skills

Team supervision

First Aid/CPR/AED training

Education

High School Diploma or GED

One year recreation experience preferred

Job description

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Department: Community & Recreation Services

Pay Grade: A5

FLSA Status: Nonexempt

JOB SUMMARY

Assists in planning, organizing and coordinating community recreation programs for youth and adults, including physical activities, special interest classes, summer programs and community-wide events. Provides clerical and secretarial services, and program and facility supervision for Recreation Department. Must be a 24-hour role model for youth.

ESSENTIAL JOB FUNCTIONS

• Assists in planning, implementing, supervising and evaluating classes, workshops, physical activities, special interest activities for youth and adults and community-wide events.
• Responds to public inquiries about youth and adult recreation programs made by telephone, text, written correspondence, or during public meetings.
• Assists in developing and implementing a facility and equipment maintenance program within budget guidelines and ensures a safe and clean environment for members, staff, volunteers and guests.
• Assists in developing written disciplinary standards and rules of conduct and ensures that staff, volunteers and guests fairly and consistently implement these standards and rules.
• Assists in coordinating schedules and maintains related records and statistics for programs and personnel of Recreation Department.
• Maintains First Aid, CPR, AED and Bloodborne Pathogens training and provides first aid and emergency care to level of training.
• Ensures that written reports are completed for all incidents and accidents at facility and submits reports to the Recreation Manager.
• Assists in scheduling employee and volunteer hours for proper supervision of all programs and activities.
• Assists in the recruitment, selection and training of part-time and seasonal staff and volunteers.
• Assists with supervision of seasonal staff, volunteers and facilities during youth and adult leagues, programs, camps and rentals.
• Maintains Food Managers Certification to oversee concessions and ensures that all non-profit concessions operators follow City of Page Policies for concessions use and health department regulations for food handling.
• Uses on-line recreation management system to manage program registration, game and practice scheduling, facility use and other league and program duties.
• Assists in promoting interest and providing information regarding recreation programs to school officials, other recreation officials, community service groups, other departments and to the general public.
• Aids in the publication of a variety of brochures, calendars, letters, posters, new releases, flyers and related communications regarding recreation programs.
• Assists in cleaning office and public facilities at the Sports Complex.
• Assists in preparation and maintenance of playing fields.
• Assists with preparing and processing requisitions and purchase orders for supplies and equipment.
• Inspects facilities and recommends building or equipment modifications to ensure emergency readiness and compliance to access, safety, and sanitation regulations.
• Communicates with school officials regarding reciprocal facility use. Performs other related duties as assigned including assisting with office and field duties such as general reception, program and league registrations, facility reservations, and rentals, handling sensitive issues, and dealing with customer complaints.
• Job expectations are not limited to what is listed and other duties may be assigned.

QUALIFICATIONS

Education and Experience:

• High School Diploma or GED; and
• One (1) year of recreation experience preferred;
• or any equivalent combination of education and experience.

Licenses or Certifications:

• Valid State driver's license or ability to obtain one prior to acceptance of position.
• Maintain or obtain First Aide/CPR/AED certification within six months of employment.
• Maintain or obtain Food Managers certification within six months of employment.
• Maintain or obtain Bloodborne Pathogens certification within six months of employment.

Knowledge, Skills and Abilities:

• Knowledge of recreation philosophy, planning and administration.
• Knowledge of the equipment, facilities, operations and techniques used in a comprehensive youth recreation program.
• Skill in operation of listed tools and equipment.
• Skill in data collection and analyzing, word processing and preparation of reports and programs.
• Skill in personal computers including word processing, database, spreadsheets; copy machine; postage machine; fax machine; ten-key and Microsoft Office.
• Familiarity with sports rules, regulations and equipment used in recreational programs.
• Skill in First Aid and CPR.
• Ability to demonstrate excellent verbal and written communication skills in Business English.
• Skill in interpersonal communications and public speaking.
• Ability to establish and maintain effective working relationships with employees, supervisors, other agencies, participants, instructors, community leaders and the general public.
• Ability to plan and supervise the work of paid staff and volunteers.
• Ability to follow standard office environment safety requirements.
• Ability to work on multiple projects concurrently.

PHYSICAL DEMANDS

While performing the duties of this job, the employee must exert up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. The following physical abilities are required: climbing, fingering, handling, hearing, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, standing, talking, and visual acuity.

WORK ENVIRONMENT

The work requires decision making that could lead to major community or organizational consequences if this position fails to make the appropriate decision at the time. Applicant must be able to work a flexible schedule in order to assist with events (evening, weekends, etc.).

Page has the right to revise this job description at any time. This description does not represent in any way a contract of employment.