Recreation and Club Sports Coordinator

University of Hartford; West Hartford (CT); On-site; USD 27,552 - 34,440; Full time

Job summary

The University of Hartford invites applications for an Intramurals Coordinator to support diverse recreational, intramural, and club sport programs for our campus community.

Working with the Director of Recreation, the role coordinates operations, staffing, events, and risk management, ensuring compliance with policies, NCAA guidelines, and campus branding while delivering excellent student-focused service.

Qualifications

• Bachelor’s Degree required; sports-related degree preferred.
• Knowledge of sports officiating best practices and ability to lead officials training.
• Ability to work effectively with diverse groups and provide top-tier customer service.

Responsibilities

• Coordinates daily operations of the Intramurals office to provide intramural, club sport, and recreational activities.
• Assists with hiring, training, scheduling, and supervision of student staff (referees, score keepers, event supervisors).
• Manages leagues, tournaments, registrations, payments, and participation using IMLeague or similar platform.
• Provides excellent customer service and supports marketing efforts within branding guidelines.
• Acts as onsite administrator for home games and events, and manages risk and emergency plans.

Skills

Sports officiating

Officials training

Diversity & inclusion

Education

Bachelor’s Degree

Sports-related degree preferred

Tools

IMLeague

Job description

Works in collaboration with the Director of Recreation to organize, manage, implement, and direct diverse recreational, intramural, and club sport programs opportunities for the University Hartford community. In all actions, adheres to federal and state laws as they relate to financial aid administration, rules and regulations governing University, and the NCAA , including assisting in the education process extended to alumni and the community. Performs all duties in full support of the University’s mission, understanding that the positive and effective execution of these duties are instrumental to the education of the University’s students.

Hiring Range

Hiring Range 10-month position; $20 to $25/hour based on experience

Key Responsibilities

• Coordinates the daily operations of the Intramurals office in an effort to provide a variety of high-quality indoor and outdoor intramural, club sport, and recreational activities designed to satisfy the diverse needs of the student community. Assists in the formulation and communication of policies, guidelines, evaluation processes, goals and objectives for intramural and club sports programs and other areas as assigned. Assists with the hiring, training, scheduling, and supervision of student staff to work as referees, score keepers and/or event supervisors.
• Contributes to the overall vision, development, execution, and assessment of intramural and recreational sports. Assists with the daily operations of the recreational programs. Assists with planning, developing, and scheduling of leagues & tournaments. Maintains accurate participation and equipment inventory records. Ensures equipment is cleaned and maintained and purchases equipment/supplies as needed. Assists club teams with scheduling and/or travel. Manages registration, payments, and participation through IMLeague (or similar platform).
• Provides top quality customer service to students and visitors seeking information on intramural and club program offerings. Establishes, cultivates and maintains effective working relationships with various internal and external constituents in an effort to maximize awareness of University intramural and club sports offerings. Supports a comprehensive marketing plan to include various mediums (print, electronic, and social) in compliance with University branding guidelines. Updates the website with intramural schedules and statistics.
• Serves as onsite administrator for home games and special events as assigned. Serves as risk manager for intramural & club sports events on issues related to injuries, weather, facilities, and sportsmanship. Follows established participant and employee manuals to ensure compliance with risk management, injury protocol and emergency action plans during events.
• Performs other related duties as assigned.

Posting Number PS1175P

Working Conditions

Normal office situation.
Works on slippery or uneven surfaces.
Requires travel, including overnight stays.
Regular exposure to weather including heat, cold, dampness and/or humidity.

Education

Bachelor’s Degree required; sports related degree preferred

Physical Effort

Typically standing and/or walking.
Moderate lifting or carrying 26-50 lbs.
Intermittently sitting, standing, stooping.
Typically crawling and/or kneeling.
Typically pushing and/or pulling.

Special Skills

Knowledge of sports officiating best practices and ability to lead officials training.
The ability to work effectively with diverse groups.

Required fields are indicated with an asterisk (*).

• What is the highest level of education attained?
  • GED
  • High School Diploma
  • Technical School, Certification or Apprenticeship
  • Associates Degree
  • Bachelors Degree
  • Masters Degree
  • Knowledge of a highly advanced professional discipline. (e.g., Ph.D, M.D., J.D., or equivalent doctoral degree required.)
• How did you hear about this employment opportunity?
  • Public Job Posting
  • Internal Job Posting
  • Agency Referral
  • Advertisement/Publication
  • Personal Referral
  • Website
  • Other

Documents Needed to Apply

Required Documents Optional Documents

• Resume
• Cover Letter
• Letter of Recommendation - Staff
• Statement on Inclusive Excellence and Belonging

200 Bloomfield Avenue
West Hartford, CT 06117