Records Technician II

Pinellas County Sheriff's Office (FL); Clearwater (FL); On-site; USD 35,000 - 45,000; Full time

Job summary

The Pinellas County Sheriff's Office is hiring a Records Technician II to support the administrative functions of law enforcement. This role involves data entry, report transcription, and collaboration with deputies to ensure accurate record-keeping. Candidates must have a high school diploma, one year of relevant experience, and be able to work flexible shifts.

Qualifications

• One year experience in an administrative office environment.
• Typing speed of 35 wpm required.
• An accuracy score of 75% on data entry.

Responsibilities

• Transcribes reports by telephone from deputies.
• Operates data entry equipment in a law enforcement environment.
• Assists in researching Florida State Statutes.

Skills

Communication

Data Entry

Transcription

Attention to Detail

Education

High School graduation or equivalent diploma

Job description

Pinellas County Sheriff's Office is seeking to fill a vacancy of Records Technician II.

This position is scheduled for 8 hours, 5 days a week, with 2 consecutive days off. There is a day shift 6:30am - 3:00pm, evening shift 2:30pm - 11:00pm, and an overnight shift 10:30pm - 7:00am. You must be able to accommodate all shifts. This position is subject to a biannual seniority-based bidding process.

Under the general direction of a Records Technician Shift Supervisor, performs administrative functions involving complex work procedures and methods. Members in this class operate data entry equipment in a law enforcement telephone reporting environment. Work is reviewed through observation and results obtained.

Shift work is required.

SUPERVISES OTHERS: No

• Operates data entry equipment in a telephone reporting environment
• Transcribes reports by telephone "live" from deputies in the automated records system
• Codes reports properly for entry into the Uniform Crime Reporting System
• Assists deputies in researching reports, names, and addresses to enable the deputy to properly complete their investigation
• Enters and/or retrieves information accurately from job specific computer systems
• Ensures reports are forwarded to the State Attorney’s Office, spouse abuse shelters, Validation Unit, Medical Examiner’s Office, etc.
• Assists deputies in researching Florida State Statutes in determining the correct criminal violation to be recorded in the police report
• Assists deputies in selecting the appropriate type of report
• Regular and reliable attendance is required as an essential function of the position
• This position is considered essential and, in the event of an emergency or natural disaster, will be required to report to work
• Participates in Sheriff’s Office recruitment and community relations activities as directed

This list is not intended to be all-inclusive and you may not be responsible for every item listed. The employer reserves the right to assign additional functions and responsibilities as necessary

• High School graduation or equivalent diploma from an institution accredited by an accrediting body recognized by the U.S. Department of Education (DOE) or licensed as a degree granting institution by the Commission for Independent Education
• One (1) year experience in an administrative office environment
• Or equivalent combination of education and experience
• An accuracy score of 75% on data entry
• An accuracy score of 70% on grammar
• Typing speed of 35 wpm
• Must possess a valid Florida driver’s license

• Knowledge of modern office business equipment, practices and procedures
• Good knowledge of grammar, punctuation, spelling, and formatting
• Ability to communicate concisely and accurately via telephone
• Ability to transcribe reports accurately via live dictation
• Ability to enter and retrieve information from computer systems
• Ability to perform all functions of the job classification without posing a direct threat to the health or safety of other individuals in the workplace

The physical abilities listed below are requirements to perform the essential functions and responsibilities

• Hearing levels should not exceed 40 decibels in each ear under the frequencies: 500hz, 1,000hz and 2,000hz
• Sit up to 8 hours per day
• Occasionally lift up to 20 lbs.
• Occasionally bend, squat, reach, kneel and twist