Records Supervisor

RR Donnelley & Sons; New York (NY); On-site; USD 74,000 - 116,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with company match

Job summary

RR Donnelley & Sons in New York is seeking a Records Supervisor to lead day-to-day records services, guide a team, and ensure compliant, high-quality delivery across client engagements. You will oversee onboarding, performance feedback, and staffing, aligning activities with SLAs, account plans, and data governance standards while supporting growth and client satisfaction.

Strong collaboration with internal teams and vendors is expected, with a focus on accuracy, deadlines, and efficient matter

Qualifications

• Bachelor's degree or equivalent experience required.
• 2+ years supervising; 3+ years in legal records or information governance preferred.
• Advanced knowledge of MS Office and records terminology.
• Ability to interact with multi-functional and diverse backgrounds.

Responsibilities

• Supervise the team’s day-to-day records services and ensure timely, accurate completion.
• Ensure quality service delivery and achieve metrics for client satisfaction and employee performance.
• Respond to customer inquiries promptly and communicate solutions to prevent issues.
• Manage employee lifecycle including interviewing, onboarding, and off-boarding.
• Ensure compliance with policies, SLAs, and quality standards.

Skills

MS Office proficiency

Records management

Information governance

People leadership

Strong communication

Education

Bachelor's degree or equivalent experience

Tools

Records software/database systems

Document management systems

Job description

RRD provides marketing, packaging, print, and business services to the world's most respected brands. The company's proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

Schedule: Monday - Friday, 9:00am - 6:00pm

The Records Supervisor is an independent leader, helping manage day-to-day people, operations and client needs across single or multiple service offerings. The supervisor empowers and enables their team to execute service delivery, deliver operational excellence, and supports their team members\' growth and development.

Job duties

(* denotes an "essential function")

• *Supervise the team\'s day-to-day work assignments in records services, including but not limited to physical and/or electronic records management, records maintenance, matter mobility, information governance; includes supervision of projects and ad hoc requests to ensure efficient, accurate completion within deadlines
• *Ensure quality service delivery through standard operating procedures, alignment with account plan, and achieving agreed-upon metrics and goals to ensure client satisfaction and exceptional employee performance
• *Respond to customer inquiries in a timely and professional manner; keep client and manager informed of significant and potential issues, and communicate proposed solutions or processes that will avoid future or other potential issues; resolve issues escalated by the client to ensure a high level of customer satisfaction
• *Responsible for employee lifecycle including, but not limited to, interviewing and onboarding, training, planning for key roles, and off-boarding management
• *Ensure team member compliance with company and client policies, service level agreements (SLAs) and expected quality of work, utilize corrective action when necessary
• *Enable team members to perform through setting goals and objectives, identifying priorities, and providing regular and consistent communication using ongoing performance feedback, individual and group meetings
• *Supervise staffing and workflow volumes; use workflow management system to effectively utilize headcount based on work volumes and allocate staffing resources by shift or service line accordingly
• *Execute required administrative reports, activities, processes related to the people and/or production both on time and in accordance with appropriate standards of operation
• Support manager with P&L activities; understand impact of overtime and time-off to avoid non-billable charges
• May support materials included in monthly Client Service Review (CSR) or Quarterly Business Reviews (QBRs)
• Have a strong knowledge of the client\'s businesses and the impact of our services
• Foster cross-training and a sense of team work to optimize client service delivery
• May train more junior staff members, as needed
• May liaise with external vendors for records services

Qualifications

• A Bachelor\'s degree or equivalent experience is required
• 2+ years\' experience supervising, preferably in a legal, banking or other large corporate environment preferred
• 3+ years\' experience in legal records services, records management or information governance preferred
• Advanced knowledge of MS Office with aptitude in records terminology (terms of media, category, standard title, alpha-numeric filing formats, etc.), records management, information governance, and records software/database systems
• Strong in records management, information governance, matter mobility and retention procedures in physical, virtual, or electronic records environment
• Use of manager self-service systems and experience with centralized HR functions preferred
• Basic financial understanding of how day-to-day decisions impact P&L
• Able to foster a team culture of high performance and continuous improvement that values learning and a commitment to quality, with an emphasis on client satisfaction
• Excellent client service skills with a service-minded approach toward the client
• Able to make independent decisions that conform to business needs and policy
• Detailed and organized; demonstrated experience prioritizing competing requests in a fast-paced environment and under tight deadlines
• Exceptional communication skills, both written and verbal
• Must be able to interact effectively with multi-functional and diverse backgrounds
• Must be self-motivated with positive can-do attitude
• Able to handle sensitive and/or confidential documents and information

Additional Information

RRD\'s current salary range for this role is $74000 to $115500 / year. The salary range may be adjusted based on the applicable geographic location of the hired employee, and the range may change in the future. At RRD, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions may vary based upon, but not limited to education, skills, experience, proficiency, performance, shift and location. Depending on the role, in addition to base salary, the total compensation package may also include participation in a bonus, commission or incentive program. RRD\'s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

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RRD is an Equal Opportunity Employer, including disability/veterans

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.