Records Management Technician

Potawatomi Federal Solutions; Missouri; On-site; Full time

Job summary

An established industry player is seeking dedicated Records Management Technicians to join their team. This role involves managing and organizing documents, ensuring accuracy in record-keeping, and adhering to stringent operational procedures. The ideal candidate will thrive in a collaborative environment, demonstrating strong attention to detail and the ability to work independently. With a focus on maintaining high standards of data integrity and compliance, this position offers a unique opportunity to contribute to vital organizational processes. Join a forward-thinking company that values your skills and provides a supportive work atmosphere.

Benefits

Company Uniform

Health and Welfare Benefits

Union Membership

Overtime Pay

Qualifications

• Must pass drug tests and background checks.
• 2-3 years of experience preferred.
• Ability to read, write, and communicate in English.

Responsibilities

• File and refile documents accurately.
• Process mail and maintain records.
• Perform quality control reviews.

Skills

Mathematical Skills

Team Communication

Minimal Supervision

Accuracy in Data Operations

Cross-training Ability

Education

High School Graduate or GED

Tools

Computerized Tracking System (CTS)

UPS Shipping Tools

Job description

Records Management Technician (RMT 1)

Location: Independence, MO

Employment Class: Regular Full Time

Status: Non-Exempt Hourly

Reports To: Site/Alternate Manager

Rate of Pay: $17.89 (Base Rate) $6.30 (H&W)

Other: Must become member of United Steelworkers, Local Union 13

Position Summary:

Advancia Technologies, LLC (a federal government contractor) is seeking qualified Records Management Technicians who will perform the following:

General Description/Purpose:

1. Files and/or refiles documents into existing file folders
2. Completes information searches of multiple active file folders
3. Performs file merges
4. Works with others to accurately perform tasks of destruction of files in accordance with the Standard Operating Procedures (SOP)
5. Relocates, refiles portions of/or entire active files, boxes and/or folders to new locations
6. Arranges folders in batches with appropriate annotations preparing folders for quality control review and refiling
7. Reviews boxes of folders previously batched for accuracy, quality control and preparing for final refiling
8. Consecutively (sequencing) numbers boxes or folders with guidelines provided
9. Prepares folders into boxes for shipment
10. Completes Continuing Disability Review (CDR) recall, processing and shipping
11. Processes and distributes mail, completes processes and delivers reports
12. Perform updates to Computerized Tracking System (CTS) for records accountability and maintenance purpose
13. Reallocating folders across boxes for purposes of recovering useful space in accordance with the SOP for Compaction/ Expansion
14. Complete inventory on folder boxes in accordance with the Validation SOP
15. Complete UPS pack and seal duties and when appropriate function UPS shipment station
16. Copying material from Social Security Administration (SSA) folders for the purpose of mailing or faxing to the appropriate field offices
17. Request folders using the Supplemental Security Income (SSI) Computerized Tracking System
18. Process outgoing SSI folders and perform appropriate paperwork and filing
19. Perform Sorting by filing boxes in ascending SSN order in accordance with the SOP
20. Properly monitor and/or dispose of Personally Identifiable Information (PII) in accordance with the SOP
21. Completes Dock work and palletizing of folder boxes in accordance with the SOP
22. Move full boxes using warehouse equipment
23. Box Build and/or break down when needed
24. Box paint when needed
25. Perform Quality Control (QC) Reviews during operational need and in accordance with the SOP
26. Other duties as assigned by the supervisor or management

Work Schedule:

Normal scheduled work week is Monday through Friday 7:00 – 3:30 or 8:00 – 4:30, however position may occasionally require morning, availability any day of the week. Hourly employees: generally scheduled for 40 hours; overtime hours may be required based on the needs of the company.

Knowledge, Skills & Abilities:

1. Ability to apply basic mathematical concepts such as adding, subtracting, multiplying, dividing, sequencing and knowledge of weights and measures
2. Ability to communicate and work in a team environment
3. Ability to work with minimal supervision
4. Ability to maintain accuracy of less than one percent error rate for data and or file operations
5. Ability to cross train in all areas of the site location

Qualifications:

1. Must meet standards of Post Offer Essential Functions (POET), which includes a drug test. As well as a basic sequencing test.
2. Two to three years of working experience preferred
3. High School graduate or GED equivalent
4. Read, write and communicate using English language sufficient to perform job functions (Other preferences will be given for special language skills when there is a business need)
5. Membership with the United Steelworkers, Local Union 13.
6. Applicants must pass pre-employment background check(s) and security clearance and may be rejected if an interview or background check reveals that the applicant has been convicted of a felony or offense against property such as receipt of stolen property, larceny, embezzlement, burglary or similar convictions

Physical Job Requirements:

1. Ability to move throughout all areas of the site location.
2. Stand and/or sit continuously and perform job functions for a full shift with meal break.
3. Ability to push and pull loaded carts approximately 1 mile
4. Frequent handling of folders. Grasping, pulling, lifting, scooping, etc.
5. Working safe requires the ability to use both hands
6. Frequent overhead lifting of 35 lbs or less
7. 10 keying and data entry
8. Physically able to stand, bend, stoop, kneel, reach, twist, lift, push, pull, climb, balance, crouch, handle and move items weighing up to 50 pounds without assistance
9. Visual acuity corrected to perform job functions. Ability to distinguish color to perform job functions

Environmental Concerns:

1. Normally subjected to inside (cave) environmental conditions
2. Use of carts, stools, elevators, conveyors, pallet jacks, and pallet lifts
3. Footwear must be closed toe and closed heel with a non-slip surface
4. Walking several miles per day is routine
5. Company provided uniform, shirt and SSA badge.

Performance Standards:

1. Responsible for conforming to safety standards and wearing clean, ‘uniform provided’ attire and will be well groomed at all times
2. Comply with performance criteria, standards of conduct, discipline and discharge procedures contained in company Policy and Procedures Manual
3. Must be able to perform the job responsibilities, with or without reasonable accommodation
4. Must meet all Performance Evaluation standards applicable to job

Advancia Technologies, LLC is an equal opportunity employer. In order to provide equal employment opportunities for all applicants and advancement opportunities to all employees, employment decisions at Advancia Technologies will be based on merit, qualifications and abilities. Advancia Technologies does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, marital status or any other characteristic protected by law.