Records Management Specialist - Supervisor

General Dynamics Information Technology (GDIT); Washington (District of Columbia); On-site; USD 94,000 - 115,000; Full time

Benefits offered by this job

Growth opportunities

Internal mobility team

Benefits and wellness packages

401K with company match

Paid time off

Full-flex work week

Military-friendly workplace

Job summary

General Dynamics Information Technology (GDIT) seeks a Records Management Specialist - Supervisor to oversee a records management program for a government agency, ensuring proper documentation through the life cycle, and supervise contractor staff supporting the division.

You will lead processes for large scale records collection, scanning, data entry, and content management (ACF Records Management System), deliver analytics, and maintain standards per NARA requirements.

Qualifications

• Requires a BA/BS in a related discipline with at least 5 years of related experience.
• Requires at least 2 years of supervisory experience.
• Ability to work independently and perform complex tasks.
• Experience engaging with records custodians to identify records, capture functions and business process information.
• Ability to ensure and apply proper retention to records in paper and electronic format.
• Experience with Electronic Content Management Systems and/or Recordkeeping Systems.
• Experience with drafting, maintaining and implementing SOPs.
• Strong understanding of NARA requirements.

Responsibilities

• Oversee and manage the implementation of the records management program.
• Oversee tracking of records and information assets throughout the records lifecycle.
• Create processes and procedures in support of records and information management requirements.
• Develop processes for large scale records collections, scanning and data entry.
• Oversee the capture of paper records by scanning digital form.
• Provide weekly/monthly analytical reports on activities.
• Conduct quality control of document image results.
• Ensure adherence to agency standards for correctness and quality.
• Devise and implement cataloging processes into the ACM Records Management System.

Skills

Attention to detail

Communication skills

Independent work

Stakeholder engagement

Records retention

ECM/Recordkeeping systems

SOPs

NARA knowledge

Education

BA/BS in related discipline

Tools

Electronic Content Management Systems

Recordkeeping Systems

Job description

Position Description

The Records Management Specialist - Supervisor provides oversight and manages the implementation of a records management program for a government agency to ensure that adequate and proper documentation is maintained throughout the record life cycle. In addition, the Records Management Special – Supervisor will supervise other designated contractor staff supporting the same federal division.

Records Management

• Oversee and manage the implementation of the records management program.
• Oversee the tracking of records and information assets throughout the records’ lifecycle (from receipt to disposition).
• Create processes and procedures in support of records and information management agency requirements.
• Develop processes for large scale records collections, scanning and data entry.
• Oversee the capture of paper records by scanning digital form.
• Provide weekly/monthly analytical reports on activities.
• Conduct quality control of document image results.
• Ensure that all work adheres to agency/department standards for correctness and quality.
• Devise and implement processes to catalog records data into a content management system (ACF Records Management System).

Supervisory Duties

• Act as mentor and provide training and technical assistance to GDIT contractors supporting records management as well as other similar cross functional areas.

Performance Management and Onboarding

• Monitors and supports the progress of individual team members on an ongoing basis to ensure that the team is supported and meets all expectations and timelines.
• Provides updates and new guidance to the team as needed per division requirements.
• Provides technical assistance to team members as needed.
• Provides training for new staff on all elements of the division’s programming and GDIT processes.
• Monitors program areas being supported by GDIT staff and provide suggestions on process improvement when applicable.
• Provides oversight of the quality of work and deliverables to the customer.
• Monitors staff performance, providing additional training and feedback as needed.
• Completes Performance Improvement Plans (PIPs) as necessary.
• Completes annual performance evaluations and monitors staff’s progress towards annual goals.
• Reviews monthly reports; approves and submits consolidated reports as needed.
• Reviews and approve timecards, leave requests, and expense reports as applicable.
• Supports PMO with recruitment efforts including conducting interviews.

Training Materials

• Develops and maintains training materials, job aids, and SOPs to support the team’s performance.

Stakeholder Contact

• Serves as primary point of contact for stakeholder questions, requests, and concerns related to designated team.

Qualifications

• Requires a BA/BS in a related discipline with at least 5 years of related experience.
• Requires at least 2 years of supervisory experience.
• Ability to work independently and perform complex tasks.
• Experience engaging with records custodians to identify records, capture functions and business process information.
• Ability to ensure and apply proper retention to records in paper and electronic format.
• Experience with Electronic Content Management Systems and/or Recordkeeping Systems.
• Experience with drafting, maintaining and implementing Standard Operating Procedures (SOPs).
• Strong understanding of NARA requirements.
• Strong attention to detail.
• Excellent written and verbal communication skills.

Additional Requirements

• This position requires an existing MBI T2 Public Trust or the ability to obtain one.
• This role and associated duties will be performed on site at a government facility located in Washington, DC.
• Travel: less than 10%.

GDIT IS YOUR PLACE

• Growth: AI-powered career tool that identifies career steps and learning opportunities
• Support: An internal mobility team focused on helping you achieve your career goals
• Rewards: Comprehensive benefits and wellness packages, 401K with company match, and competitive pay and paid time off
• Flexibility: Full-flex work week to own your priorities at work and at home
• Community: Award-winning culture of innovation and a military-friendly workplace

OWN YOUR OPPORTUNITY

Explore a career in program management at GDIT and you’ll find endless opportunities to grow alongside colleagues who share your passion for the mission and delivering results.

The likely salary range for this position is $93,662 - $115,000. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Our Identity Verification Process

As part of the hiring process, we will ask you to complete an identity verification process that leverages advanced biometrics and artificial intelligence to ensure authenticity and protect against identity fraud. You are expected to be on camera during virtual interviews. We reserve the right to take your picture to verify your identity and prevent fraud. By proceeding, you authorize the collection, processing, and use of your biometric data for identity verification and security purposes.

About Our Work

We are GDIT. A global technology and professional services company that delivers technology solutions and mission services to every major agency across the U.S. government, defense and intelligence community. Our 26,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 50+ countries worldwide, offering leading mission-ready capabilities in AI, cloud, cyber and software development.

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Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans