Records Management Specialist & Supervisor

Holland America-Princess (Holland America Dawson City Inn); Anchorage (AK); On-site; USD 61,337 - 80,201; Full time

Job summary

Anchorage School District is seeking a Records Management Specialist to organize, manage, and oversee the Records Management Department. The specialist collects, stores, and fulfills records requests for diverse customers, with a focus on compliance and accuracy.

The role requires two years of college-level training, familiarity with Macintosh OS X and Windows formats, and experience with ImageNow. Collaboration with ASD staff and training responsibilities are essential parts of the job.

Qualifications

• Two years of college level training or equivalent experience.
• College-level courses related to records management preferred.
• Familiarity with Macintosh OS X and Windows formats.
• Experience with records management technology including ImageNow.
• Management experience preferred.
• Knowledge of state and federal reporting requirements.
• Knowledge of ASD policies and procedures for records management.
• Knowledge of ASD systems including SMS, Zangle, spreadsheets, word processing and database apps.
• Knowledge of the document management application.
• Ability to navigate ASD applications and extract information from the program.
• Strong organizational ability.
• Excellent communication skills.
• Ability to manage a database.
• Ability to train staff across roles.
• Ability to develop and maintain data reports.
• Ability to collaborate with staff and principals.
• Ability to grasp retention procedures.

Responsibilities

• Manage information and data for district, state, and federal reports.
• Assist in creation of reports and publications.
• Oversee student records management process.
• Audit current records system with supervisor.
• Consult with IT on software issues.
• Collaborate with ASD staff and train personnel on records management.
• Assist with hiring, evaluation, and supervision of Records Management staff.
• Work with administrators on records issues.
• Coordinate audits and requests from legal entities.
• Maintain retention and disposition schedules.
• Create and update Records Management forms and ASD forms.
• Oversee transfer and disposal of records to storage centers.

Skills

Records management

Mac OS X familiarity

Windows familiarity

ImageNow Document Management

Management experience

Regulatory reporting knowledge

ASD systems knowledge (SMS, Zangle)

Data reporting

Training and mentoring

Collaboration

Retention procedures understanding

Education

Two years of college level training

Records management coursework

Tools

ImageNow

SMS

Zangle

Spreadsheets

Word processing

Database applications

Job description

Anchorage School District is seeking a Records Management Specialist to organize, manage, and oversee the Records Management Department. The specialist collects, stores, and fulfills records requests for diverse customers, with a focus on compliance and accuracy.

The role requires two years of college-level training, familiarity with Macintosh OS X and Windows formats, and experience with ImageNow. Collaboration with ASD staff and training responsibilities are essential parts of the job.