Records Management - Journeyman

QinetiQ; Washington (District of Columbia); On-site; USD 65,000 - 80,000; Full time

Job summary

QinetiQ US is seeking a Records Manager JM to support the Department of Transportation's OST Records Management Office, handling records life cycle support, inventories, scheduling, policy, and disposals to ensure authentic and reliable agency records.

This role provides expert recommendations for OST records in line with Federal and DOT guidance, and leads teams of records analysts and RLOs in an environment of high visibility and impact.

Qualifications

• Bachelor's degree; Master's degree may be substituted for 2 years of work experience.
• Minimum 4 years work experience.
• Must be able to obtain/Maintain Public Trust.
• Preferred: Records management experience in a federal organization.

Responsibilities

• Create and maintain an electronic OST record File Plan with current information and NARA schedules.
• Interpret NARA and OST schedules; coordinate schedule approvals with OST and NARA.
• Use NARA's ERA system.
• Lead teams of records analysts and RLOs in inventories, segregation and preservation.
• Conduct annual review of OST Record Retention Schedules.
• Make recommendations on records disposition and transfers; prepare RM documentation.
• Develop and update policy documentation and SOPs.
• Coordinate and participate in annual records cleanup day.
• Prepare training materials for RM program at staff and program office levels.
• Facilitate monthly RLO meetings and annual RLO surveys.

Skills

Public Trust eligibility

Education

Bachelor's degree

Master's degree substituted for 2 years of experience

Job description

Company Overview

We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50+ locations world-wide. Much of our work contributes to innovative research in the fields of sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).

QinetiQ US’s dedicated experts in defense, aerospace, security, and related fields all work together to explore new ways of protecting the American Warfighter, Security Forces, and Allies. Being a part of QinetiQ US means being central to the safety and security of the world around us. Partnering with our customers, we help save lives; reduce risks to society; and maintain the global infrastructure on which we all depend.

Why Join QinetiQ US?

If you have the courage to take on a wide variety of complex challenges, then you will experience a unique working environment where innovative teams blend different perspectives, disciplines, and technologies to discover new ways of solving complex problems. In our diverse and inclusive environment, you can be authentic, feel valued, be respected, and realize your full potential. QinetiQ US will support you with workplace flexibility, a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives.

Position Overview

Qinetiq US is looking for a Records Manager JM. This unique opportunity will work in a high visibility/high impact environment with the Department of Transportation's Office of the Secretary. This role will facilitate and provide daily assistance to the OST Records Management Office and the Departmental Records Management Officer (DRMO) in managing all aspects of records life cycle support, including record inventories, record scheduling, training, policy and procedures, and records disposals/transfers to ensure the management and preservation of authentic and reliable agency records. This analyst will provide expert recommendations for managing OST’s records in compliance with all Federal and DOT guidance.

Responsibilities

• Create and maintain an electronic and centralized OST record File Plan with current and up-to-date information and any updates to the NARA General Record Schedules


• Interpret both NARA and OST record retention schedules; assist in coordination of the schedule approval with OST offices and NARA


• Use NARA's ERA system


• Lead teams of records analysts and/or RLOs in performing record inventories, file segregation and preservation, and record identification


• Conduct annual review of existing OST Record Retention Schedules


• Make recommendations on records disposition and transfers and prepare the necessary records management documentation required by NARA, DOT, and OST


• Provide expertise in electronic and non-electronic recordkeeping systems and records programs, activities, and applications


• Develop and/or update existing policy documentation such as general guidance and Standard Operating Procedures (SOP)


• Coordinate, facilitate, conduct, and participate in annual records clean‑up day


• Prepare necessary training materials to support the overall records management program, including training at the staff level, program office level, and for Record Liaison Officers (RLO)


• Facilitate monthly RLO meetings


• Prepare a yearly RLO survey/assessment to ensure RLOs have resources and knowledge required to administer their RM activities


• Provide advice and guidance to stakeholders and RLOs on Records and Information Management (RIM) lifecycle requirements on the application of Federal regulations, policies and procedures related to records and information management


• Assist the DRMO in developing guidance for the implementation, maintenance, and management of electronic records stored in applications


• Assist Program Offices in the capture of system records for transfer to NARA, in NARA approved format requirements

Required Qualifications

• Bachelor's degree , Master's degree in a relevant field may be substituted for 2 years of work experience


• Minimum 4 years work experience


• Must be able to obtain/Maintain Public Trust

Preferred Qualifications

• Records management experience in a federal organization

Pay Transparency

The salary range for this role is $65,000 - $80,000USD. The salary range provided is a good faith estimate representative of all experience levels. QinetiQ US considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.

Company EEO Statement

Accessibility/Accommodation:

If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process, please send an e‑mail to [e-mail] or call [phone] Opt. 1 and let us know the nature of your request and contact information.

QinetiQ US is an Equal Opportunity employer. All Qualified Applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.