Records Evaluator I

nus; United States; On-site; USD 28,000 - 32,000; Full time

Job summary

National University is seeking a Records Evaluator I to analyze student academic records and determine transfer credit eligibility for degree and program requirements. The role involves preparing evaluations, running SOAR advisement reports, and providing expert guidance to students, advisors, and staff.

The position supports accurate transfer credit application, degree audits, and collaboration with registrars, departments, and faculty to ensure compliance with university policies.

Responsibilities

• Examine and analyze student academic records to determine eligibility for admission and transferability of course credits.
• Evaluate transferability of undergraduate and graduate coursework from foreign and domestic institutions, including military training and non-traditional credits.
• Run SOAR audits for eligible students and adjust Academic Advisement Reports accordingly.
• Enter and update course equivalencies in the Transfer Equivalency System (TES) to ensure consistency of transfer information.
• Review transcripts and ensure accuracy of data in academic records and transcripts.
• Determine scholarship eligibility based on student files and policies.
• Explain degree requirements and policies to students, advisors, and faculty.

Job description

Compensation Range:

Hourly: $20.00 - $23.00

Position Summary

The Records Evaluator I analyzes and assesses student academic and non-collegiate records to ensure accurate evaluation of transfer credit. Determines eligibility and course of study required to complete any degree, certificate, and credential programs offered by National University. Prepares timely evaluations, multiple degree evaluations, runs SOAR Academic Advisement Reports to ensure accuracy of applied transfer credit, and provides expert assistance and recommendations to students, advisors, faculty, and staff.

Essential Functions:

• Examine and analyze student academic records to determine eligibility for admission and transferability of course credits, utilizing skill and expertise.
• Evaluate transferability of undergraduate and graduate course work taken at foreign and domestic institutions, including military schooling and training, credit-by-examination, and other non-traditional credit. The evaluation process includes determining the number, level and nature of the course work being transferred and the specific application of appropriate course work to general education, preparatory, major, minor, and elective requirements for all degree programs offered by the University.
• Run SOAR audits for eligible students and determine the accuracy of the audit. Manually update and adjust the Academic Advisement Report to properly account for all transfer credit granted.
• Prepare timely Academic Advisement Reports and update the applicable system record.
• Assist in entering and updating course equivalencies in the Transfer Equivalency System (TES) to ensure consistency in transfer information across evaluations.
• Review information captured by the transcript processing system for accuracy. Update and correct information to ensure student academic transcripts are successfully added to academic records and information entered is consistent with information listed on incoming transcripts.
• Review student files to determine certain scholarship eligibility.
• Interpret, clarify, and summarize degree requirements, academic policies and procedures for students, advisors, faculty, and other staff.
• Resolve student concerns related to the transferability of credit; develop creative solutions for students with exceptional problems.
• Maintain daily contact with students, advisors, Campus Directors, other departments within the university, and faculty pertaining to questions regarding student evaluations, course waivers, student agreements, University policies and standards, as well as clarification on current and past catalog/program requirements.
• Perform re-evaluations for students who have changed degree objectives or who have earned additional credit from non-traditional credit (CLEP, DANTES, Challenge/Credit by Exam, military) or collegiate transfer.
• Prepare estimates, pre-evaluations, or course equivalencies for department chairs, advisors, and the Committee on the Application of Standards (CAS).
• Assist students with special needs which require expert advice concerning evaluation of non-collegiate educational experiences or credit from colleges that are not regionally accredited.
• Receive and process concurrent enrollment requests for students and complete Student Agreements in the SOAR system.
• Receive, approve, and process Challenge/Credit by Exam and update Academic Advisement Reports in applicable records system.
• Receive and process faculty course waiver forms and adjust student Academic Advisement Reports accordingly including determination of level of credit, grade earned, recency of course, and its applicability to the student's program.
• Maintain and apply current knowledge of catalog policy, procedures, and standards regarding transfer credit.
• Practice effective problem-solving techniques, and share ideas/strategies for improvement of student services with leadership.
• Notify Articulation's area of the Registrar's office with coursework that needs to be adjusted, added, or deleted in the Articulation module of the applicable records system.
• Process program and plan change requests for students seeking to move from one degree plan to another.
• Review student Academic Advisement Reports to ensure program eligibility and transfer courses apply to new degree plan.
• Review and verify undergraduate bachelor conferral dates and GPA requirements for graduate degree evaluations.
• Determine admission eligibility and update Academic Advisement Reports with applicable undergraduate degree.
• Assist internal departments within the Office of the Registrar: CAS, Foreign Evaluations, Military Evaluations, Articulations, Graduations, and Records; with processes regarding course substitutions, course equivalencies in SOAR, degree audits, and verifying official transcripts and documents, as needed.
• Participate in ongoing department projects, or other special projects, as needed.
• Reasonable and consistent attendance to fulfill requirements of the position.
• Other duties as assigned.