Records & Data Management Specialist 2026-01853

Wyoming Life Resource Center; Lander (WY); On-site; USD 42,000 - 66,000; Full time

Job summary

The Wyoming Life Resource Center is seeking a Records and Data Management Specialist to support the accurate, secure, and timely management of resident and employee health information. This role focuses on maintaining electronic health records, filing systems, and ensuring confidentiality across all health data.

With a strong emphasis on compliance and data integrity, you will generate audit reports, support survey readiness, and assist staff in following documentation standards.

Qualifications

• Bachelor's Degree in Records or Data Management required.
• 0-1 year of progressive work experience in Records & Data Management preferred.
• Experience substitutable with 3-4 years in Records & Data Management.

Responsibilities

• Assist with day-to-day management of electronic health records (EHR) and paper records.
• Support reporting, chart audits, scanning, indexing, and record requests.
• Ensure confidentiality practices and verify legitimacy of information requests.
• Maintain file inventories and prepare files for archiving.
• Develop and implement policies and procedures for records management.
• Provide guidance on medical records policies to staff and participate in committees.

Skills

Google Workspace

Microsoft Office

HIPAA confidentiality

Education

Bachelor's Degree in Records or Data Management

3-4 years experience in Records & Data Management (substitution)

Tools

Document-management systems

Job description

The Wyoming Life Resource Center is seeking a Records and Data Management Specialist to support the accurate, secure, and timely management of resident and employee health information. This position provides day‑to‑day support for the Electronic Health Record system; maintains electronic and paper records; assists with reporting, chart audits, scanning, document indexing, record requests, employee health files, and survey preparation; and helps staff follow established documentation and confidentiality requirements.

This position works closely with clinical, nursing, administrative, and Records staff to support continuity of care, survey readiness, regulatory compliance, and reliable access to essential health information.

• Assist the EHR team in supporting and maintaining electronic records in a manner aligned with WLRC organizational workflows.
• Gather, examine, analyze, and maintain information in the electronic data management system.
• Generate audit reports on a routine schedule.
• Receive and process requests as needed for federal and state surveys.
• Verify the legitimacy of requests for information and maintain confidentiality practices.
• File and keep an inventory of files. Prepare files for archiving.
• Recommend and implement operating policies and procedures.
• Serve as an advisor on medical records policies and consultant to facility staff.
• Participate in applicable committees.
• Evaluate staff use of inputting data into the electronic health record system.
• Recommend and implement corrective action on areas needing improvement and retention.
• Provide advice and guidance to a range of staff on all aspects of health records.
• Develop systems and procedures to provide data for internal analysis and external reporting
• Other duties, as assigned.

Preference may be given to applicants with three or more years of experience in official records and data management.

Preference may be given to candidates with experience in medical records, health information management, records management, long‑term care, skilled nursing, developmental disability services, or a healthcare setting.

Preference may also be given to candidates with experience using Electronic Health Record systems, document‑management systems, scanning and indexing records, chart audits, records retention, reporting, HIPAA‑related confidentiality practices, or release‑of‑information processes.

Preference may be given to candidates who are highly proficient with Google Workspace, including Gmail, Google Drive, Google Docs, and Google Sheets, as well as shared electronic files, scanners, printers, copy machines, document‑management systems, Electronic Health Record systems, and other office technology. Familiarity with Microsoft Office applications is also preferred.

Preference may be given to candidates with experience providing staff support or training related to EHR workflows, documentation standards, scanning, filing, or records‑management processes.

Education

**MINIMUM QUALIFICATIONS:** Bachelor's Degree (typically in Records or Data Management)

Experience

0-1 year of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Clerk

**OR**

Education & Experience Substitution

3-4 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Clerk