Records Clerk - Specialized Student Services

Mesa Public Schools; Mesa (AZ); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Vacation

Sick leave

Holidays

Health insurance

Life insurance

Arizona State Retirement System

Performance pay

Job summary

Mesa Public Schools in Mesa, AZ is seeking a Records Clerk for Specialized Student Services. The role focuses on maintaining accurate central office records for special education programs and providing data for dissemination to authorized parties.

Responsibilities include coordinating registrations, processing records requests, and submitting census reports while upholding confidentiality and meeting deadlines. Strong typing, Excel, and Synergy experience are required.

Qualifications

• High School education or equivalent.
• Minimum two years clerical experience.

Responsibilities

• Record and maintain central office records for special education programs on Synergy and OnBase.
• Coordinate all registration activities with schools.
• Process incoming and outgoing requests of special education records.
• Process Synergy query requests for appropriate personnel.
• Review special education paperwork for accuracy and compliance.
• Maintain current, accurate information to track special education student census.
• Submit reports for district, state and federal requests regarding student census data.
• Perform general clerical tasks including telephone use.
• Respond to inquiries and direct to appropriate personnel.
• Participate in training for student database systems (Synergy).
• Regular and on-time attendance required.
• Perform other duties to ensure efficient functioning of the work unit.

Skills

Typing

Word processing

Excel

Synergy

Communication

Organization

Confidentiality

Office equipment

Teamwork

Education

High School or equivalent

Tools

Synergy

OnBase

MS Office

Job description

Records Clerk - Specialized Student Services

Mesa USD 4 Specialized Student Services - Mesa, Arizona. Open in Google Maps.

Job Details

Job ID: 5904328

Application Deadline: Sep 02, 2026 11:59 PM (Mountain Standard Time)

Posted: Aug 26, 2026 6:00 AM (UTC)

Starting Date: To Be Determined

Job Description

• Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years.
• East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

Employment Type: Full-time (40 hours per week)

Base Hourly: $17.78

Class/Calendar: A13,12 months

Benefits: Vacation, sick leave, holidays,retirement matched through the Arizona State Retirement System, health, and life insurance

Performance Pay: Available annually

New Hire Experience: 1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to aten-year maximum

New Hire Education: 1% of the base hourly rate awarded for an AA or higher degree if not required for the position

Job Summary: To establish and maintain special education student records; to ensure the accuracy and availability of data to provide documentation for dissemination of information to appropriate parties; and to contribute to the efficient operation of the work unit.

Key Responsibilities:

• Record and maintain central office records for special education programs on Synergy and OnBase
• Coordinate all registration activities (entering, dropping, changes, etc) with schools
• Process incoming and outgoing requests of special education records from appropriate parties
• Process Synergy query requests for appropriate personnel
• Review special education paperwork for accuracy and compliance
• Maintain current, accurate information to track special education student census
• Process, prepare and submit reports for district, state and federal requests regarding special education student census data
• Perform general clerical tasks including telephone use
• Respond to inquiries, or direct to appropriate personnel, to provide information and/or direction
• Participate in additional training in use of student database systems (Synergy)
• Regular and on-time attendance required
• Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Required Qualifications:

• High School education or equivalent
• Minimum two years clerical experience

Skills & Competencies:

• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
• Moderate proficiency in typing with good accuracy; above average test battery
• Computer proficiency to include use of basic software applications (Word, Excel, etc); proficiency in use of student database system (Synergy)
• Ability to operate standard office equipment
• Ability to organize, prioritize, take initiative and meet deadlines with an accurate attention to detail while working with frequent interruptions, change in assignments and minimum supervision
• Ability to effectively communicate (verbal and written) with students, parents, district personnel at all levels and general public; to be tactful and diplomatic at all times; to maintain confidentiality
• Ability to establish and maintain cooperative and effective working relationships with students, parents and district personnel at all levels
• Ability to lift moderate to heavy boxes

Work Environment & Physical Requirements:

• May be located within the main office, special education department, or district-level office
• Typically follows standard school hours (e.g., 7:30 AM – 4:00 PM), Monday through Friday
• Frequent interaction with special education teachers, administrators, parents, and district staff
• A high level of confidentiality is required due to handling sensitive student records (e.g., IEPs, psychological evaluations)
• Heavy use of computers, student information systems (SIS), electronic filing systems, printers, copiers, and possibly fax machines
• Occasional lifting of boxes or files, generally under 25 pounds

Equal Opportunity Employer Statement:

Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.

Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.

Position Type: Full-Time

Salary: $17.78 Per Hour

Job Categories: Support Staff > Clerical

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Christina Olson , Executive Assistant
• Specialized Student Services
• Phone: [phone]
• Email: [e-mail]