Records Clerk (part-time)

Pole Green Park; Virginia (MN); On-site; USD 32,000 - 42,000; Full time

Job summary

Pamunkey Regional Jail is seeking a Records Clerk to safeguard inmate records and support courtroom and administrative functions. The role involves maintaining confidential files, processing requests, and coordinating with courts and agencies.

The position emphasizes accuracy, adherence to procedures, and the ability to handle sensitive information with discretion, while providing courteous public assistance and joining a team with minimal supervision.

Qualifications

• Requires general clerical skills and ability to follow standard office procedures.
• Good communication skills, both written and spoken.
• Computer literacy and ability to use office software.
• Ability to organize, prioritize work and meet deadlines with minimal supervision.

Responsibilities

• Review and update court documents and inmate files.
• Prepare inmate folders for release with relevant agencies for sentencing review.
• Prepare daily court listings.
• Respond to inmate request forms promptly.
• Assist the public at the window as needed.
• Perform other duties as assigned.

Skills

Clerical skills

Communication

Computer literacy

Organization

Education

High school diploma or equivalent

Tools

Office equipment

Job description

This is a clerical position that performs specialized duties pertaining to the safekeeping and custodial care of inmate records.

Organization

The Records Clerk reports to the Records Supervisor and supervises no staff.

Essential Functions

• Review and update all court documents and keep the inmates’ files updated.
• Prepare inmate folders for release with Pamunkey Regional Jail, Department of Corrections, and other facilities for review of proper calculation of sentencing.
• Prepare daily court listing.
• Review and respond to inmate request forms in a timely manner.
• Answer and respond to all calls directly related to inmate records.
• Assist the public as needed (via window).
• Other duties as assigned.

Working Conditions

Hazards

• None Known

Environment

• Office

Physical Effort

• Minimal
• Must be able to crawl, kneel, lift, run, and climb stairs
• Must be able to lift up to 30#

Exempt or Non-Exempt

• Non-Exempt

Essential or Non-Essential

• Non-Essential

Knowledge, Skills, and Abilities

Requires a general level of clerical skills. Knowledge of standard office procedures and equipment, and computer literacy. Communication skills, oral, written, and verbal, are required. Basic knowledge of records maintenance and the ability to provide accurate responses to requests for information. Must be able to organize and prioritize work to meet deadlines with minimal supervision. The ability to establish and maintain effective working relationships with County officials, employees, and the public is required.

Education, Experience, and Trainin

Must be at least twenty-one (21) years of age; High school graduate or equivalent required. Experience working with confidential files is preferred. Any equivalent combination of education, experience, and/or training sufficient to demonstrate the knowledge, skills, and abilities may be acceptable.

Special Conditions

• Criminal Records Check, including fingerprinting
• Valid Commonwealth of Virginia Driver’s License
• Twelve-month probationary period
• Pre-employment physical examination, audiometric testing, drug testing, alcohol screening and repeated according to policy thereafter
• Must wear civilian uniform
• May have minimal inmate contact