Records Clerk

Village of Palm Springs; Palm Springs (CA); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

No explicit perks stated

Job summary

Village of Palm Springs seeks a clerical worker for the Public Safety Department’s records section. Responsibilities include typing and processing reports, data entry, and serving as receptionist with information on regulations.

Requirements include a high school diploma or equivalent and at least one year of clerical experience. Training substitutions may apply. Works in a climate-controlled indoor office environment.

Qualifications

• High school diploma or acceptable equivalency; substitutions allowed for experience.
• One year of clerical experience required; substitution with related training possible.
• Knowledge of business English, spelling and mathematics; ability to operate office equipment.

Responsibilities

• Type documents from various sources for department activities.
• Process and maintain reports, distribute copies to divisions and external agencies.
• Input, retrieve, and manage data from a computer; maintain department records.

Skills

Clerical experience

Office procedures

Data entry

Reception

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Summary

Responsible clerical work which involves moderately complex and usually varied work methods and problems in the records department of the Public Safety Department.

Summary

Responsible clerical work which involves moderately complex and usually varied work methods and problems in the records department of the Public Safety Department.

Essential Job Duties

• Types from copy, rough draft or general instructions, all materials relating to activities in the services.
• Processes and maintains reports, distributes report copies to proper divisions and other outside agencies.
• Processes entries for various incidents as required.
• Performs statistical and record keeping functions.
• Acts as receptionist, giving general information concerning regulations.
• Operates office machines and equipment.
• Accesses, inputs and retrieves information from a computer.
• Maintains various records and makes reports.
• Maintains files and records pertaining to the department.

Essential Job Duties

• Types from copy, rough draft or general instructions, all materials relating to activities in the services.
• Processes and maintains reports, distributes report copies to proper divisions and other outside agencies.
• Processes entries for various incidents as required.
• Performs statistical and record keeping functions.
• Acts as receptionist, giving general information concerning regulations.
• Operates office machines and equipment.
• Accesses, inputs and retrieves information from a computer.
• Maintains various records and makes reports.
• Maintains files and records pertaining to the department.

The omission of specific statements of duties does not exclude them from the classification if the work is similar, related or a logical assignment for this classification. Other duties may be required or assigned.

Minimum Qualifications

Employees must possess a high school diploma or an acceptable equivalency diploma. One (1) year of clerical experience. A comparable amount of training, education or experience may be substituted for the above minimum qualifications.

Knowledge, Skills And Abilities

• Knowledge of business English, spelling and mathematics.
• Knowledge of modern office machines, practices and procedures.
• Ability to maintain complex clerical records and prepare reports from same.
• Ability to operate computer.
• Ability to make minor decisions in accordance with laws, ordinances, regulations and established policies.
• Ability to deal courteously with the public.
• Ability to access, input and retrieve information from computer.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Acceptable eyesight with or without corrections. Acceptable hearing with or without aid. Ability to communicate both orally and in writing. Ability to access file cabinets for filing and retrieval of data. Ability to sit at a desk and view a display screen for extended periods of time. Ability to enter data at a prescribed rate of speed. Ability to type accurately at a prescribed rate of speed.

ENVIRONMENTAL CONDITIONS

Works inside an air-conditioned office environment. Reasonable accommodations will be made for otherwise qualified individuals with a disability.