Records Clerk

CoreCivic; Estancia (NM); On-site; USD 19,000 - 28,000; Full time

Job summary

CoreCivic is seeking a Records Clerk to manage inmate/resident records in a secure, institutional setting. Responsibilities include assembling files, verifying policy compliance, handling court documents, and ensuring secure, organized retention.

You will maintain discharge lists, process parole certificates, and keep confidential records updated in accordance with corporate procedures and security requirements.

Qualifications

• High school diploma or GED required.
• Experience in records management in a correctional institution or office preferred.
• Valid driver’s license required.
• Proficiency with Word and Excel preferred.

Responsibilities

• Assemble inmate/resident files from all repositories and verify compliance with policies.
• Receive court correspondence, verify bonds cover sentences, and monitor case dispositions.
• Create and maintain up-to-date general and inmate/resident files with confidentiality and orderly storage.
• Maintain discharge schedules and process parole certificates, discharge letters, and release notifications.

Skills

Attention to detail

Driver's license

Education

High school diploma GED

Tools

Microsoft Word

Microsoft Excel

Job description

$17.75 per hour

At CoreCivic, our employeesare driven by a deep sense of service, high standards of professionalism and aresponsibility to better the public good. We are currently seeking a Records Clerk who has a passion for providing the highest quality care in aninstitutional, secure setting. Come join a team that is dedicated tomaking an impact for the people and communities we serve.

The Records Clerk is responsible for the maintenance, updating and disposition of all inmate/resident records and files.

• Assemble inmate/resident files from all repositories; review all inmate/resident records for compliance with policies; verify and correct, as necessary, composition of inmate/resident files; and prepare records for transfers or archives as appropriate.

• Receive all correspondence from courts regarding inmates/residents and respond as necessary; verify that court bonds received fully cover all sentences of inmates/residents; and monitor disposition of the cases of inmates/residents following court appearances. Initiate contact with internal staff, local jurisdictions and courts regarding inmate/resident record information.

• Create and maintain up to date general and inmate/resident files in an organized manner, to include sorting, labeling, filing and retrieving, in accordance with corporate policies and/or procedures for file set-up, composition, retention and storage procedures; maintain confidentiality and security of records.

• Maintain an up-to-date list of inmates/residents scheduled for discharge; processparole certificates, letters of discharge, release authorizations and release notifications.

Qualifications:

• High school diploma, GED certification or equivalent is required.

• Experience in records management in a correctional institution or office preferred.

• A valid driver's license is required.

• Proficiency in Microsoft Word, Excel and other personal computer applications preferred.

• Minimum age requirement: Must be at least 18 years of age.

CoreCivic is a Drug Free Workplace & EOE– Including Disability/Veteran.