Records Clerk

DCSS Public Info; Albany (GA); On-site; USD 32,000 - 45,000; Full time

Job summary

The Dougherty County School System is seeking a Records Clerk to manage and maintain student records and documentation for Westover High School. This role involves organizing, updating, and ensuring the accuracy of student files, enrollment forms, and confidential information.

The clerk will assist teachers and administrators in accessing necessary records, coordinate with families to gather required documentation, and comply with state and federal regulations regarding student information.

Qualifications

• Diploma in Business Office Technology or equivalent.
• Three years of clerical experience in a school office or related setting.
• Experience working with sensitive information regarding students.
• Experience in Microsoft and Google Suites applications.
• Such alternatives to the above qualifications as the Superintendent and the Board may find appropriate.

Responsibilities

• Provides comprehensive secretarial and clerical support to building administrators.
• Answers and routes telephone calls, takes accurate messages, and ensures timely responses.
• Enrolls new students, creates cumulative folders, and requests academic records from previous schools.
• Maintains student discipline records, processes, and sorts report cards for the entire school.
• Inputs student information for transfers both within and outside the district accurately and efficiently.
• Assists in the smooth functioning of office operations by offering clerical support as needed.
• Aids teachers in preparing instructional materials and classroom resources.
• Trains to perform the duties of the Office Manager to ensure continuity of operations.
• Performs additional tasks as assigned by the supervisor to support school operations.

Skills

Excellent communication

Organizational skills

Document handling

Data accuracy

Education

Diploma in Business Office Technology or equivalent

Tools

Microsoft Office

Google Workspace

Job description

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
8/10/2026

Location:
Westover High School

Diploma in Business Office Technology or equivalent;

Three years of clerical experience in a school office or related setting;

Experience working with sensitive information regarding students;

Experience in Microsoft and Google Suites applications;

Such alternatives to the above qualifications as the Superintendent and the Board may find appropriate.

Excellent communication and organizational skills;

Ability to collect, sort, prepare and scan documents, and label them for easy identification;

Monitor records for discrepancies or errors, ensuring data accuracy and compliance with organizational standards.

Ability to ensure that all records are properly updated and maintained in an accurate and confidential manner.

Greets and interacts professionally and effectively with students, staff, parents, teachers, administrators, and the general public using tact and sound judgment.

Provides comprehensive secretarial and clerical support to building administrators.

Answers and routes telephone calls, takes accurate messages, and ensures timely responses.

Enrolls new students, creates cumulative folders, and requests academic records from previous schools.

Maintains student discipline records, processes, and sorts report cards for the entire school.

Inputs student information for transfers both within and outside the district accurately and efficiently.

Assists in the smooth functioning of office operations by offering clerical support as needed.

Aids teachers in preparing instructional materials and classroom resources.

Trains to perform the duties of the Office Manager to ensure continuity of operations.

Performs additional tasks as assigned by the supervisor to support school operations.

Ability to sit, stand, walk, and drive for extended periods;

Must be able to lift and carry materials such as student files or portable equipment (up to 25 pounds);

Ability to move around school building and administrative office;

Sufficient vision and hearing to communicate effectively, read documents, and work on a computer;

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

POSITION ANNOUNCEMENT

August 10, 2026

POSITION: Records Clerk

LOCATION: Westover High School

JOB SUMMARY

The Dougherty County School System is seeking a Records Clerk to manage and maintain student records and documentation for Westover High School. This role involves organizing, updating, and ensuring the accuracy of student files, enrollment forms, and confidential information. The clerk will assist teachers and administrators in accessing necessary records, coordinate with families to gather required documentation, and comply with state and federal regulations regarding student information. The Records Clerk plays a vital role in supporting the overall administration and contributing to a positive educational environment.

MINIMUM QUALIFICATIONS

1. Diploma in Business Office Technology or equivalent;
2. Three years of clerical experience in a school office or related setting;
3. Experience working with sensitive information regarding students;
4. Experience in Microsoft and Google Suites applications;
5. Such alternatives to the above qualifications as the Superintendent and the Board may find appropriate.

SKILLS AND ABILITIES

1. Excellent communication and organizational skills;
2. Ability to collect, sort, prepare and scan documents, and label them for easy identification;
3. Monitor records for discrepancies or errors, ensuring data accuracy and compliance with organizational standards.
4. Ability to ensure that all records are properly updated and maintained in an accurate and confidential manner.

PERFORMANCE RESPONSIBILITIES

Public Interaction

• Greets and interacts professionally and effectively with students, staff, parents, teachers, administrators, and the general public using tact and sound judgment.

Administrative Support

• Provides comprehensive secretarial and clerical support to building administrators.

Communication Management

• Answers and routes telephone calls, takes accurate messages, and ensures timely responses.

Student Enrollment

• Enrolls new students, creates cumulative folders, and requests academic records from previous schools.

Records Management

• Maintains student discipline records, processes, and sorts report cards for the entire school.

Data Entry

• Inputs student information for transfers both within and outside the district accurately and efficiently.

Office Operations

• Assists in the smooth functioning of office operations by offering clerical support as needed.

Instructional Support

• Aids teachers in preparing instructional materials and classroom resources.

Cross-Training

• Trains to perform the duties of the Office Manager to ensure continuity of operations.

Other Duties

• Performs additional tasks as assigned by the supervisor to support school operations.

WORK/PHYSICAL REQUIREMENTS

1. Ability to sit, stand, walk, and drive for extended periods;
2. Must be able to lift and carry materials such as student files or portable equipment (up to 25 pounds);
3. Ability to move around school building and administrative office;
4. Sufficient vision and hearing to communicate effectively, read documents, and work on a computer;
5. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REPORTS TO: Principal

SALARY RANGE: Competitive salary and excellent benefits package, in accordance with the DCSS Compensation Guide

THE DOUGHERTY COUNTY SCHOOL SYSTEM DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, AGE, SEX, NATIONAL ORIGIN, OR DISABILITY.

The System reserves the right to waive any qualifications or other provisions of this advertisement by statute or regulations.

Dougherty County School System uses Frontline Education to manage employment applications online.

About Us

The Dougherty County School System is a leading catalyst and advocate for public education in Southwest Georgia. It's the largest school system in the second congressional district. The school district has 21 schools (13 elementary, 4 middle, 3 high schools, and 1 alternative middle/high school), 4 learning centers, and the Commodore Conyers College & Career Academy. All schools are accredited by Cognia. The DCSS offers a competitive salary and benefits package.

Dougherty County is recognized for its quail and duck hunting, fishing, the Flint River, and many cypress swamps. The County has a population of approximately 90,000. Our County has two institutions of higher education, Albany State University and Albany Technical College. Notable points of interest include the Albany Museum of Art, the Flint RiverQuarium, the Albany Civil Rights Institute, the Parks at Chehaw, Radium Springs Gardens, and Thronateeska Heritage Center, which includes the Museum of History, Wetherbee Planetarium, and the Science Discovery Center. Dougherty County is a short drive to Atlanta, the Georgia coast, as well as the Florida Gulf Coast beaches.

Important Note

This document provides descriptive information about the above Dougherty County School System position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. The Dougherty County School System reserves the right to make changes to this document as deemed necessary without providing advance written notice.