Records Assistant

mccneb; Omaha (NE); On-site; USD 20,000 - 28,000; Full time

Job summary

Metropolitan Community College on the Fort Omaha Campus is seeking a Records Assistant to review and evaluate official transcripts, post transfer credits, and maintain student records. The role includes data entry, communication with students and staff, and supporting office projects in a busy registrar setting.

The position requires strong MS Office and SharePoint skills, excellent typing, and outstanding organizational abilities.

Qualifications

• Associate's degree required; three years of related experience.
• Proficiency with Microsoft Office and SharePoint.
• Excellent typing and writing skills; strong organization.

Responsibilities

• Review and evaluate official transcripts.
• Post transfer credits to student records.
• Update departmental databases.
• Draft communications to students, faculty, and staff.
• Maintain current procedures manual for the position.
• Answer multi-line phone lines and direct calls to staff.
• Greet students, faculty and other customers and direct to resources.
• Assist with filing.
• Assist with various office projects as needed.
• Attend scheduled work activities or programs.

Skills

Typing

Verbal and written communication

Time management

Interpersonal skills

Diversity awareness

Education

Associate's degree

Three years of related experience

Bachelor's degree preferred

Tools

Microsoft Office

SharePoint

Internet research

Job description

Classification

Regular

Minimum Pay

$17.58 Compensation will be commensurate with the level of the position, education, and experience.

JOB DESCRIPTION SUMMARY

The Records Assistant reviews and evaluates official college transcripts; posts transfer credits to student records; processes various forms; communicates with internal and external constituents; uses and updates databases; assists with phone and office coverage; and assists with various office projects, as assigned.

This announcement is live through Monday, August 17, 2026 at 11:59pm, and will no longer be listed as of Tuesday August 18, 2026.

ESSENTIAL POSITION FUNCTIONS

• Reviews and evaluates official college transcripts.
• Post transfer credits to student records.
• Uses and updates various departmental databases.
• Drafts and sends communication pieces to students, faculty, and staff.
• Maintains a current procedural manual for position.
• Answers multi-line telephone and directs calls to appropriate staff.
• Greets students, faculty and other customers, directing them to the appropriate resources.
• Assist with filing.
• Assist with various office projects as needed.
• Attend work activities or programs as scheduled or assigned.

WORK ENVIRONMENT

Monday - Friday, 8-5pm

This is an onsite position located at the Fort Omaha Campus

KNOWLEDGE, SKILLS AND ABILITIES

• Excellent typing skills, knowledge of computer applications, including how to research on the internet and the ability to use Microsoft software and SharePoint with a high level of proficiency.
• Excellent verbal and written communication skills.
• Knowledge of College programs and services.
• Knowledge of general office procedures.
• Knowledge of FERPA regulations.
• Excellent organizational and time management skills.
• Ability to maintain accurate files.
• Ability to maintain confidentiality.
• Ability to maintain professionalism, patience and understanding in stressful situations.
• Ability to effectively work/interact with various cultures and ethnicities.

MINIMUM QUALIFICATIONS FOR EDUCATION AND EXPERIENCE

• Associate's degree required.
• Three (3) years of related work experience.
• Equivalent combination of education and/or related work experience considered.
• Knowledge of Microsoft Office and SharePoint software required.
• Must pass background check.
• Bachelor's degree preferred.

The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. Metropolitan Community College recognizes that an individual with a disability may require an accommodation to enable the candidate to successfully perform a job function. Consideration will be given to reasonable accommodations .