Recording Technician

GARFIELD COUNTY COLORADO; Glenwood Springs (CO); On-site; USD 28,000 - 33,000; Full time

Job summary

Garfield County, Colorado seeks an entry-level Administrative Clerk to provide customer service and office support in the Clerk & Recorder’s Office. This role includes on-the-job training related to real estate records and public records management.

Responsibilities cover customer service, data entry, document processing, and basic cash handling while supporting the Recording office and related clerical tasks. A high school diploma is required.

Qualifications

• High school diploma or equivalent required.
• 1 year of customer service or administrative experience preferred in a detailed office environment.

Responsibilities

• Provide customer service to the public on Recording office transactions.
• Perform data entry and related clerical tasks with accuracy.
• Handle payments and basic cash handling; assist with end-of-day reconciliation.
• Assist with real estate records and document processing.
• Support other office duties as needed.

Skills

Customer service

Data entry

Cash handling

Administrative support

Attention to detail

Education

High School Diploma or equivalent

Tools

DRIVES system

Job description

Entry-level position which is primarily responsible for providing customer service and office support to the Clerk & Recorder’s office. This position provides on-the-job training in relation to the Recording office and other customer service duties.

ESSENTIAL JOB FUNCTIONS:

(These duties are illustrative of typical essential responsibilities of the job, and may vary according to assignment)

Customer Service and Vital Office Support

• Provides customer service to the public on a variety of Recording office transactions including receiving and checking documents for accuracy, data entry, making copies, emailing, researching older documents, real estate record management database searches, and others. Customer service duties include answering telephones and responding to questions.
• Receives on-the-job training on real estate transactions and assists with applications for birth and death records. Processes incoming documents for entry into permanent public record.
• Completes daily data entry tasks, paying close attention to detail.
• Completes payment processing in DRIVES system and basic cash handling duties and end-of-day reconciliation.
• Responsible for miscellaneous office support duties that are administrative in nature.

Other duties as assigned.

CORE COMPETENCIES:

(Representative of the knowledge, skills, and abilities expected of the position)

• Public Service: A commitment to the mission of providing exceptional services to the citizens of Garfield County. It is who we are, and what we do.
• Customer Service: A commitment to providing exceptional service to all customers (internal & external), which includes being helpful, professional, courteous, and taking the time to understand customer’s needs.
• Stewardship & Innovation: Is a good steward of public resources and looks for ways to be innovative and improve efficiency.
• Teamwork: Able to work together with a diverse group of people towards a shared goal, while considering the needs of others.
• Business Technology: Ability to utilize the technology required of the position and demonstrates a willingness to learn new technologies as required to assist the County in providing exceptional services, innovation, and work efficiencies.
• Communication: Proficient in communication, and able to communicate using the English language, including written, verbal, or other communication channels as required by the position.

(Any combination of experience and education that would likely provide the required knowledge, skills and abilities as determined by Garfield County may be substituted for the following requirements.)

Education: High School Diploma or equivalent.

Experience: Technician Level: One year customer service or administrative experience in a detailed office environment.
Licenses & Certifications: Valid driver’s license and current voter registration.

PHYSICAL ACTIVITIES AND WORK ENVIRONMENT:

The physical activities and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable otherwise qualified individuals with disabilities to perform essential functions.

REQUIRED PHYSICAL ACTIVITIES:

• Sitting: The primary task involves sitting at a desk, computer, or workstation for extended periods, performing administrative tasks and using computer equipment.
• Lifting and Carrying: Occasional lifting and carrying of lightweight office supplies, documents, or small packages may be required, typically not exceeding 10 pounds.
• Bending and Reaching: May involve occasional bending or reaching to access office equipment, files, or supplies within standard office settings.
• Grasping and Typing: Ability to use a keyboard, mouse, and office equipment, demonstrating fine motor skills for typing, clicking, and manipulating documents.
• Visual Acuity: Clear vision for reading printed and on-screen materials, including text, graphics, and data, and for viewing computer monitors for extended periods.
• Hearing: Adequate hearing to engage in conversations, respond to telephone calls, and interact with colleagues in a typical office environment.
• Walking/Mobility: Occasional short walks, or mobility, within the office premises may be necessary to attend meetings, access common areas, or collaborate with colleagues.
• Stamina: Maintain the ability to maintain focus, productivity, and attention to detail while working at a desk for standard office hours.

WORK ENVIRONMENT:

Work is primarily performed in a standard office environment, with occasional exposure to elements during travel to voting centers or sites. Extended periods of sitting are required.

WORK HOURS:

• Regular Full-Time position, 40 hours per week.
• Hours are typically 8:00am to 5:00pm Monday through Friday.
• There may be times when an employee may need to work outside the established work week, such as after hours or on the weekend.

REQUIRED TRAVEL:

This position will travel to a variety of facilities and offices around Garfield County during election cycles.

TECHNOLOGY AND EQUIPMENT:

Computer and relevant software applications, spreadsheets, calendars, and word processing. Uses a variety of modern office equipment and software as required.

NOTE: This position requires a pre-employment background check which will include a Criminal Background Check, Employment Verification, and Motor Vehicle Record Check. Employment is contingent upon successful completion of these items.

THIS JOB DESCRIPTION DOES NOT CONSTITUTE AN EMPLOYMENT AGREEMENT. Nothing in this job description restricts Garfield County’s ability to assign, reassign or eliminate duties and responsibilities of this job at any time. It does not prescribe or restrict the tasks that may be assigned. This job description describes the County’s current assignment of essential functions. Those functions may change at any time as the needs of the County change or for other reasons deemed appropriate by the County.

Full-Time/Part-Time Full-Time

Location Glenwood Springs, Colorado

Benefit Information To view the complete benefits information, please visit https://www.garfieldcountyco.gov/human-resources/benefits-brochure/

Hiring Range $20.12 - $24.14

Full Pay Range $20.12 - $28.16

Driving Classification Marginal

Number of Openings 1

Exempt/Non-Exempt Non-Exempt

Req Number CLE-26-00010

Open Date 11/6/2026

About the Organization Garfield County, Colorado consists of rugged alpine vistas and high desert mountains in the Rocky Mountain region, which dwells along the Continental Divide. Garfield County is located in western Colorado, where outdoor recreation opportunities abound, including hunting, fishing, hiking, rafting and kayaking, biking, skiing and snowboarding. It is home to the second largest designated wilderness area in Colorado - the Flattops Wilderness, the world's largest mineral hot springs pool, a popular family ski resort, and Hanging Lake, designated as a National Natural Landmark by the Secretary of the Interior in 2011.

EOE Statement Garfield County is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.