Recording Service Coordinator

C1205 Stewart Ancillary Services LLC; Coraopolis (Allegheny County); On-site; USD 38,000 - 60,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Employee stock purchase program

Paid time off

Employee discounts

Job summary

Stewart is seeking an Escrow Administrative Specialist to support residential and commercial transactions, handling document preparation, auditing, and file management in an in-office setting.

The role involves facilitating loan packages, coordinating with lenders and title teams, and ensuring accurate data entry and timely distribution of documents in a fast-paced environment.

Qualifications

• High school diploma required; Bachelor's preferred.
• Typically 2+ years of related experience.
• Experience in escrow/real estate/title environment is a plus.

Responsibilities

• Provides administrative support for loan package preparation and auditing documents.
• Ensures proper progression and timely distribution of documents to involved parties.
• Delivers closing and collateral documents and monitors post-closing items.
• Follows standard procedures and guidelines.
• Understands how duties relate to others within the team.
• Manages own workload with limited supervision.
• Performs document management tasks: scan, index, organize, and update records.
• Prepare and process mail and document shipments using company systems.
• Operate office equipment and software (Outlook/Word/Excel) efficiently.

Education

HS Diploma (GED acceptable)

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

At Stewart, we know that success begins with great people. As a Stewart employee, you'll be joining a company that was named a 2024-2025 Best Company to Work For by U.S. News & World Report, and a 2025 Top Workplace by USA Today. We are committed to helping you own, develop, and nurture your career. We invest in your career journey because we understand that as you grow, so does our company. And our priority is smart growth - by attaining the best people, investing in tools and resources that enable success, and creating a better home for all. You will be part of an inclusive work environment that reflects the customers we serve. You'll be empowered to use your unique experiences, passion and skills to help our company and the communities we serve constantly evolve and improve. Together, we can achieve our vision of becoming the premier title and real estate services company. Stewart is a global real estate services company, providing title insurance, settlement, underwriting, and lender services through our family of companies. To learn more about Stewart, visit stewart.com/about. More information can be found on stewart.com. Get title industry information and insights at stewart.com/insights. Follow Stewart on Facebook @StewartTitleCo, on Instagram @StewartTitleCo and on LinkedIn @StewartTitle

Job Summary

Provides escrow services for residential and commercial resale, new construction, refinance, relocation and timeshare transactions. Responsible for supporting real estate transactions by providing a range of administrative and/or support duties to assist escrow processes as part of a production center, branch office, or member of a title team.

Job Responsibilities

• Provides administrative support associated with preparing loan packages for transfer to the purchasing financial institution including auditing documents, depositing funds, recording transactions and reconciling files
• Ensures transactions have been recorded in the proper progression, schedules all aspects of the real estate contract transactions and ensures all parties involved (Real Estate Agents, Title Company, Lender, Buyer, Seller) receive copies of legal documents and forms in a timely manner
• Delivers closing and collateral documents and monitors escrow post closing items to ensure that files have been closed properly and all funds are distributed
• Follows standard procedures and guidelines
• Understands how assigned duties relate to others within the team and how the team integrates with related teams
• Impacts own team through the quality of the support provided
• Recognizes and solves typical problems; selects solutions from established options
• Communicates moderately complex information in routine situations, typically within own team
• Works under general supervision with limited ability to modify approach; Individual contributor having no supervisory responsibilities; manages own workload
• Performs all other duties as assigned by management
• This position is a fully in-office role Scan, upload, index, organize, and maintain documents within company-approved document management systems while ensuring accurate data entry and record updates.
• Prepare and process incoming and outgoing mail, overnight deliveries, and document shipments, utilizing company systems and workflow applications to support daily operations.
• Operate computers, scanners, printers, copiers, and other office equipment efficiently in a fast-paced environment, with strong proficiency in Microsoft Outlook, Word, Excel, and other business applications.

Education

• High school diploma required; Bachelor's preferred

Experience

• Typically requires 2+ years of related work experience.

Equal Employment Opportunity Employer

Equal Employment Opportunity Employer Stewart is committed to ensuring that its online application process provides an equal employment opportunity to all job seekers, including individuals with disabilities. If you have a disability and need assistance or an accommodation in the application process, please contact us by email at [e-mail].

Benefits

• Stuart offers eligible employees a competitive benefits package that includes, but is not limited to a variety of health and wellness insurance options and programs, paid time off, 401(k) with company match, employee stock purchase program, and employee discounts.

Stewart is on a journey to become the premier title services company. We offer personalized service, industry expertise and customized solutions for virtually any type of real estate transaction and are a leading global real estate services provider. At our core, we help make property ownership around the world possible. In doing that, we take every step to foster meaningful relationships through our ingenuity and efforts and are dedicated to going above and beyond to provide the best experience for employees and customers alike. To do so, we know we must sustainably serve our employees, shareholders, customers and our communities at large. That's why we are committed to creating an inclusive workplace that fosters a deep sense of pride, passion, respect and belonging, while lessening our impact on the environment and providing transparency around the way we do business.