Recorder-Clerk I
City of Santa Fe Springs
Get more replies from employers
Send a job-specific resume in minutes.
Benefits offered by this job
Job summary
City of Santa Fe Springs is seeking an entry-level Recorder Clerk I to examine legal documents for recording and to enter data into the official record index. The role includes cashiering, public assistance at the front counter, and processing vital records under supervision.
As experience grows, duties expand to more complex recordings, voter registration processing, and filing optimization, with opportunities for advancement to Recorder Clerk II.
Qualifications
- Equivalent to graduation from high school and two years of general clerical experience.
- Possession of a Document Examiner Certificate issued by the County Recorder's Association.
- Possession of a valid California driver's license.
Responsibilities
- Examine documents for sufficiency and adherence to statutes.
- Enter information into automated system for official record index.
- Provide information to the public regarding recordation fees and requirements.
- Perform cashiering duties and reconcile monies.
- Prepare written correspondence; scan and archive records.
- Assist front counter and answer routine inquiries.
- Process marriage licenses, fictitious business names, and voter registration data.
- Deposit filing fees and issue receipts; organize materials for precincts.
Skills
Education
Job description
Recorder Clerk I
Under general supervision, examine documents submitted for filing/recording and determine compliance with applicable statutes and regulations; identify appropriate recording codes based on document type and purpose; enter data into an automated recording system; maintain archive of official records; determine and collect appropriate fees; and perform related duties, including Clerk and Election functions and activities as assigned.
This is the entry level position within the classification and will initially work under close supervision; incumbents learn and perform a variety of duties related to the recording and filing of legal documents. As experience is gained, assignments become more complex and are performed under more general supervision. This class is alternately staffed with Recorder Clerk II and incumbents may advance to the II-level after gaining experience, demonstrating proficiency, and meeting the qualifications. This is the entry level in the recorder clerk series.
This is the journey-level position within the classification and will work under general supervision, independently perform a variety of more complex recordings and filings and is able to explain a variety of complex rules and regulations. This is the journey level in the recorder clerk series.
- Examine various documents for sufficiency, completeness and adherence to federal, state and local statutes and regulations.
- Enter information into an automated system for the official record index.
- Provide information to the public regarding the requirements of recordation of legal documents, fees and taxes.
- Perform cashiering services; reconcile and maintain records of charges, fees and other monies received and refunded; deposit funds received; process and balance expenses.
- Prepare written correspondence.
- Copy, prepare and scan records and documents; Create archival images and copies.
- Serve as the initial public contact for the office by assisting with the front counter and answering the telephone; answer routine inquiries regarding law and related procedures.
- Accept, process, issue, file and purge affidavits of registration; enter information into an automated system for voter registration maintenance.
- Issue, receive, review and file nomination papers for public office.
- Deposit filing fees and issue receipts;
- Organize materials for distribution to and collection from precincts; ensure adequacy and proper operation of voting equipment.
- Assist in the distribution, receipt and processing and absentee ballots.
- Assist in canvassing results of election.
- Proof printed audio and electronic materials.
- Search office files and records to obtain information for the public; provide copies of Clerk-Recorder/election related materials as appropriate.
- Issue and register marriage licenses; conduct civil marriage ceremonies; file fictitious business name statements, notary oaths and bonds; issue certified copies of vital records and index vital records; and review and file professional license applications; other clerk filings as necessary.
- Receives, opens, sorts and processes mail. Duties may also include verifying recording, statistical and financial data, maintaining and working with confidential information.
- Ordering supplies and equipment.
- Performing other related work as required.
- Examine more complex documents for sufficiency, completeness and adherence to federal, state and local statutes and regulations and ordinances.
- Explain the application codes, statutes and regulations specifying actions to be taken as a result of information provided.
- Validate official record index accuracy; amend and update databases as required, without supervision.
- Run month-to-date and year-to-date system audits.
- Maintain logs, files and statistical information pertaining to documents processed.
- Assist in training.
- Complete routine fiscal reporting.
Codes, policies and procedures regarding the recordation of legal documents; computer applications related to the work; Business arithmetic, including procedures for reconciling receipts; standard office practices and procedures, including filing and the operation of standard office equipment (i.e. computer, scanner, fax machine, postage machine, microfiche and microfilm viewers);record maintenance principles and practices; Correct business English, including spelling, grammar and punctuation; techniques for dealing with the public in person and over the telephone; and safe work methods and safety regulations and precautions pertaining to the work..
Statutes and ordinances governing relevant procedures; County and departmental operations, terminology, rules, policies and procedures; principles and practices of document recording/filing and indexing; and fund distributions and allocations.
Review documents for recordability, determine proper parties for indexing; apply laws, rules, regulations and policies relating to recording and indexing; accurately input information into computer interpret, apply and explain applicable codes and regulations; compare names and numbers accurately; Interpret, apply and explain applicable codes and regulations; juggle multiple projects with changing priorities and deadlines; understand and follow verbal and written instructions; communicate effectively in writing and verbally as appropriate for the needs of the audience; maintain composure, avoiding aggressive behavior even in very difficult situations; and work tactfully and effectively with coworkers, staff of other agencies and the general public.
Equivalent to graduation from high school and two (2) years of general clerical experience.
Equivalent to graduation from high school and a minimum of three (3) years experience in a County Recorder's Office or Title Company. Possession of a Document Examiner Certificate issued by the County Recorder's Association of California.
Possession of a valid California driver's license.
For available Health/Dental/Vision insurance please visit the County BENEFITS WEBPAGE. Please note that Extra-hire positions that are benefitted, are only offered our CORE medical plan and are not offered dental or vision.
NEW* Assist-To-Own program to help Couny employees purchase a home.
- Down Payment Assistance, up to 5.5% of the Total Mortgage Loan.
- Available with purchase of a primary residence.
- Variety of Mortgage Loan options (FHA, VA, USDA and Conventional Mortgage Loans).
- No first-time homebuyer requirement to qualify.
- Flexible guidelines: Minimum FICO 640; Maximum DTI 50%.
- Flexible income limits, up to moderate income levels; no income limits for FHA and VA.
For more information, vists Calaveras County Assist-to-Own
$150 or $175 per year and is distributed once a year, in the first full pay period in the month of December.
Registered EH Specialists, EH Techs, OSS Engineers, Fleet Manager, Junior Engineer, Mechanic series, Sheriff's Mechanic, Public Works Inspector, Road Maintenance Worker series, Integrated Waste Worker series, AG Techs, and AG Biologists, and Recycling Program Coordinator I/II, Permit Tech I/II, Engineering Tech I/II assigned to the Rock Creek Landfill facility, and Air Pollution Control Tech.
$600 per calendar year split into monthly payments. Payments will be made monthly on the second pay check.
Custodian series, facility maintenance worker series, facilities maintenance engineer.
Extra-hire employees are not eligible for step advances, vacation, seniority rights, holiday pay or other certain employee benefits. They are entitled to 24 hours of sick leave per year and eligilbe for the county's CORE Medical plan but not eligible for dental or vision insurance.
0 - 3 complete years = 80 hours per year.
After 6 months you can take your first week.
3 – 10 complete years = 120 hours per year
10 years+ = 160 per year
14 paid holidays per year.
$50,000.00 County paid. After 65 years of age, pays out 65%, after 70 years of age ReliaStar pays out 32.5%.
12 days annual sick leave accrual with unlimited accumulation.
Sick leave is accrued at 3.69 hours for each full 80 hours of payroll period.
60 hours of sick leave can be used for immediate family, parent spouse, child or sibling.
After successfully completing twenty-six (26) pay periods, a 3.5% merit increase may be granted. Merit increases may be granted annually thereafter to the top step.
New employees remain in a probationary status for 26 pay periods.
- 5.5 years (if hired before March 28, 2005)
- 6 years
- 10 years
- 15 years
- 20 years
- 25 years
$75 per month for specific approved job classifications.
Max contribution of $2,500 annually
Max contribution of $5,000 annually
Additional insurance is available through the Section 125 plan and may be purchased from a representative during open enrollment or by appointment when they are on-site.
- LEGALSHIELD
CALPERS RETIREMENT INFORMATION:
- CLASSIC MEMBERS: 2% at 55
- PEPRA MEMBERS: 2% at 62
Extra-Hire's will be enrolled into Public Agency Retirement System (PARS) unless you are already a member of CalPERS.
The County offers a 457 Government plan. Employees can contribute u to this deferred compensation plan (Pre or Post Tax options). The County utilizes VALIC.
Participating employees will receive a County paid match of up to $50 a month.
'/%3e%3cpath%20d='M101.744%2012.4726L102.894%2016.1947L99.0021%2013.2201L101.744%2012.4726ZM105.3%208.40937H100.488L99.0026%203.59473L97.5116%208.41047L92.7%208.40385L96.5965%2011.3834L95.1055%2016.1942L99.0021%2013.2196L101.408%2011.3834L105.3%208.40992V8.40937Z'%20fill='white'/%3e%3cdefs%3e%3clinearGradient%20id='paint0_linear_5593_1381'%20x1='90'%20y1='9.44471'%20x2='99'%20y2='9.44471'%20gradientUnits='userSpaceOnUse'%3e%3cstop%20stop-color='%2300AD70'/%3e%3cstop%20offset='0.998594'%20stop-color='%2300B67A'/%3e%3cstop%20offset='1'%20stop-color='%23DCDCE6'/%3e%3c/linearGradient%3e%3c/defs%3e%3c/svg%3e){kind=small}
