Reconciliation Specialist

Crisis24; Boca Raton (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

The Reconciliation & SOW Specialist at Crisis24 in Boca Raton ensures contractual and financial accuracy across the global security service portfolio. You will generate Statements of Work, validate delivered services, and prepare cases for audit-ready handoff to Finance.

This role sits at the intersection of Operations, Account Management, and Finance, requiring meticulous attention to detail, strong communication, and the ability to manage multiple cases and deadlines in a fast-paced

Qualifications

• 2 to 4 years of experience in SOW creation, reconciliation, finance operations, contract administration, or operations support.
• Strong attention to detail with ability to validate service data against contracts.
• Excellent written and verbal communication for cross‑functional resolution.
• Strong organizational skills and ability to manage multiple cases and deadlines.
• Proficiency with CRM, finance, or case management systems; Salesforce preferred.
• Ability to work flexible schedules across days, nights, weekends.

Responsibilities

• Generate client-facing Statements of Work based on approved service requests, pricing, and scope definitions.
• Validate completed services against signed SOWs, including scope, rates, service dates, manpower, and deliverables.
• Categorize and track cases through the reconciliation pipeline with clear status visibility.
• Investigate discrepancies between executed services and contractual terms; resolve gaps with stakeholders.
• Ensure documentation is complete and audit-ready for Finance submission.
• Partner with Operations, Account Management, vendors, and Finance for accurate handoff and invoicing.
• Escalate scope creep, pricing deviations, or missing approvals with recommendations.
• Support audit readiness and compliance with internal controls.

Skills

SOW creation

Reconciliation

Finance operations

Contract administration

Operations support

Salesforce

Case management

CRM systems

Finance software

Tools

Salesforce

Case management

CRM systems

Finance software

Job description

About Crisis24

Crisis24 is a global, AI-enhanced provider of travel risk management, mass communications, critical event management, crisis-security consulting, personal protection solutions and global medical concierge capabilities, allowing prominent organizations, disruptive brands and influential people to operate with confidence in an uncertain world. Backed by proprietary AI-enabled SaaS technologies, advanced Global Operations Centers, an extensive global footprint, and the largest team of private-sector intelligence analysts in the world, we deliver localized insights and global perspectives alongside medical, security, crisis response, embedded intelligence, and consultancy services as a preferred partner for Fortune 500 corporations.

At Crisis24, we don't just offer jobs - we offer missions. We recruit the very best from the military, intelligence agencies, academia, law enforcement, medicine, or any of our areas of specialty. We protect more than places. We protect people, reputations, and lifestyles, with integrity, discipline, discretion, and purpose. Whether you're stepping into civilian life after service, seeking personal or professional growth, or bringing specialized expertise to a higher calling, we match your ambition with real opportunity. Do the most important work of your career, helping safeguard the world's most important organizations and individuals against risk.

More information is available at https://www.crisis24.com/careers

The Reconciliation & SOW Specialist ensures contractual, financial, and operational accuracy across our global security service portfolio. Based within the Internal Controls team at our Boca Raton Global Security Operations Center, this role generates Statements of Work (SOWs), validates completed services against scope, and prepares cases for clean, audit-ready handoff to Finance.

This role sits at the intersection of Operations, Account Management, and Finance, serving as a key control point that ensures what was sold, delivered, and billed stay fully aligned.

Key Responsibilities

• Generate client-facing Statements of Work based on approved service requests, pricing, and scope definitions.
• Validate completed services against signed SOWs, including scope, rates, service dates, manpower, and deliverables prior to case closure.
• Categorize and track cases through the reconciliation pipeline, ensuring clear status visibility and timely close-out.
• Investigate discrepancies between executed services and contractual terms, partnering with stakeholders to resolve gaps before closure.
• Ensure required documentation (SOWs, approvals, service records, vendor invoices) is complete, accurate, and audit-ready for Finance submission.
• Partner with Operations, Account Management, vendors, and Finance to support accurate handoff and invoicing.
• Escalate scope creep, pricing deviations, or missing approvals to leadership with clear recommendations.
• Support audit readiness and compliance with internal financial controls and documentation standards.

Qualifications

• 2 to 4 years of experience in SOW creation, reconciliation, finance operations, contract administration, or operations support.
• Strong attention to detail and ability to validate service data against contractual terms.
• Excellent written and verbal communication skills for cross-functional issue resolution.
• Strong organizational skills, comfortable managing multiple cases and deadlines in a fast-paced environment.
• Proficiency with CRM, finance, or case management systems. Salesforce experience is strongly preferred.
• Ability to work flexible schedules, including 8-to-10-hour shifts across days, nights, and weekends.

What Success Looks Like

• Accurate, compliant SOWs that clearly define scope prior to service delivery.
• Cases closed and reconciled against approved SOWs without rework or delay.
• Clean, audit-ready cases delivered to Finance for timely invoices.
• Reduced billing delays, corrections, and margin leakage across the portfolio.

Information Security

• Protect the data and systems of Crisis24 and its stakeholders by adhering to policies, reporting incidents and potential problems, completing regular training, and identifying opportunities for improvement.

Crisis24 is dedicated to equal opportunity in employment. We are committed to a work environment that celebrates diversity. We do not discriminate against any individual based on race, color, sex, national origin, age, religion, marital or parental status, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any factors protected by applicable laws.