Reconciliation Clerk

Andrews Distributing; Dallas (TX); On-site; USD 24,796 - 35,817; Full time

Benefits offered by this job

Weekly pay

Health insurance

Paid time off

401k with company match

Uniforms provided

Free beer

Job summary

Andrews Distributing seeks a Reconciliation Clerk to verify and reconcile daily routes, balance invoices, inventory, and checks. The role requires attention to detail, cross-functional communication, and strong MS Excel skills.

You'll handle bank deposits, process invoices (PO, concession, and POS), and support EFT activities under supervision. This full-time position emphasizes accuracy, timeliness, and teamwork within the distribution environment.

Qualifications

• High School Diploma or Equivalent.
• Proficient MS Office (Excel) skills.
• Strong mathematical and analytical skills.
• 10 Key proficiency.

Responsibilities

• Verify and reconcile daily routes in an accurate and timely manner.
• Balance daily invoices, inventory and checks.
• Scan checks and create bank deposits.
• Track and process same-day hot shot orders and invoices.
• Track and process concession invoices and POS invoices.
• Review invoices and reconcile discrepancies with coaches and training opportunities.

Skills

Organize workload

Basic Math

MS Office

Attention to Detail

Communication

Accounting Software

Time management

Legible Writing

Education

High School Diploma

Job description

Cheers to a Beer & Spirits Career!! Join the team that has been recognized by both

Top Workplace! The fact that you landed here indicates you are looking for a better workplace. Maybe you feel unappreciated, and you are tired of being treated like just another employee.

a place where you are valued and respected.

Cheers to a Beer & Spirits Career!! Join the team that has been recognized by both USA Today and The Dallas Morning News as a Top Workplace! The fact that you landed here indicates you are looking for a better workplace. Maybe you feel unappreciated, and you are tired of being treated like just another employee. When you join our team you become part of the Andrews family, a place where you are valued and respected.

Schedule:

Monday - Friday, 5:00am - 1:30pm or until the job is complete.

We invest in our team members and are dedicated to their success and well-being by offering:

• Weekly Pay, Every Friday!
• Health, Dental, & Vision insurance
• Paid Vacation & Sick Time
• 401k with Company Match (FREE Money!!)
• Nike™ Branded Uniforms

And yes, you will receive free Beer throughout the year! (Root beer to those under 21 years old.) After all, you will be working for an award‑winning BEER & Spirits distributor, and we want you to enjoy the brands you already love like Modelo, Coors, Miller Lite, Corona, Heineken, Blue Moon, Shiner, Sam Adams, Dos Equis, Revolver, Lakewood, Rahr, Truly, Topo Chico, Twisted Tea, Pacifico, and many more!

And for those who enjoy spirits, Andrews is now distributing some of the top brands within the Spirits category such as Buffalo Trace, Fireball, Southern Comfort, Corazon, Wheatley, Seagram's, Canadian Mist, and other Whiskey, Rum, Vodka, Gin, Brandy, Cognac, and Tequila brands!

A Reconciliation Clerk is responsible for performing accurate verification, reconciliation and data entry in accordance with accounting principles and company standards.

Here’s More Of What You Will Do...

A Reconciliation Clerk can be expected to perform the following tasks in this role as a routine part of their job:

Route Reconciliation Administration

• Performs verification and reconciliation of daily routes in an accurate and timely manner.
• Balances daily invoices, inventory and checks.
• Scans checks and creates bank deposits.
• Tracks and processes same day hot shot orders and invoices.
• Tracks and processes concession invoices.
• Tracks and processes POS invoices.

Invoice Reconciliation

• Reviews and reconciles invoices.
• Notifies Coaches on shortages and communicates training opportunities as applicable to ensure accurate inventory reconciliation
• Scans and processes daily purchase orders (PO).

Accounting Support

• Performs bank-related accounting tasks.
• Researches bank deposit discrepancies as required.
• Posts accounts receivable and NSF payments.
• Supports EFT processing (performed by the Dallas hometown Reconciliation Clerk as additional duties).
• Applies EFT payments to supplier invoices daily.
• Communicates with Accounts Payable and Accounts Receivable for any invoices or remittances missing to clear EFT.

This list is not all inclusive of other tasks and subtasks that may be necessary in performing this role, but rather an overview of the role’s primary work tasks. Here at Andrews, we always step outside of our normal responsibilities to assist each other and effectively care for Customers.

Capabilities

A Reconciliation Clerk has a greater opportunity to succeed if they can develop and master the following job related capabilities and KSAs:

KNOWLEDGE

• Accounting Principles
• Andrews Portfolio
• Beer, Spirits, Beverage and Distribution Industry
• Beverage Retail Business

Skills & Abilities

• Ability to Organize and Prioritize Workload
• Ability to Perform Basic Math and Write Legibly
• Ability to Use Accounting Software Efficiently
• Ability to Work Steadily at a Fast Pace to Meet Time Schedules and Deadlines
• Attention to Detail Skills
• Communication and Interpersonal Skills
• Proficient MS Office Suite Skills
• Technical Aptitude/Computer/iPad Skills

Qualifications

A qualified candidate for the Reconciliation Clerk role should satisfy the expectations below:

Required

• High School Diploma or Equivalent Certificate
• Proficient MS Office (Excel) Skills
• Strong Mathematical and Analytical Skills
• 10 Key Proficiency

Preferred

• Previous Distribution Experience
• Inventory Experience
• Strong Mathematical and Analytical Skills

Physical Requirements & Essential Skills

• Ability to maintain a sustained posture in a seated position for prolonged periods of time and operate computer equipment.
• Ability to bend, stoop, and twist is required for filing and general office duties.
• Exerts up to 10 lbs of force occasionally and/or negligible amount frequently to move office-related items or materials.
• Ability to use a personal computer for tasks such as communicating via email and preparing reports and other forms of documentation using company and industry software.
• Ability to speak, hear, and see is required to communicate with employees, and to operate computers and office machinery.
• Hand-eye coordination and fine manipulation skills are necessary to operate computers and various office equipment.
• Continual hand/wrist motion is required to operate computers and office machinery.
• Ability to perform job functions in compliance with company policies and procedures, including safety policies and best practices.
• Must maintain regular and punctual attendance.