Reconciliation and Funding Specialist

Revenue; Raleigh (NC); On-site; USD 45,000 - 66,000; Full time

Job summary

The North Carolina Department of Revenue is seeking a Reconciliation and Funding Specialist in the Tax Services Section of the Financial Services Division. This position oversees the refund disbursement process, requisitioning cash, initiating refund checks and direct deposits, and reviewing batches prior to printing.

It performs daily reconciliations of the department’s general ledger receipts in NCFS, investigates variances, and prepares a daily gross collections report for leadership, while

Qualifications

• Bachelor’s degree in accounting or related field.
• Associate degree in accounting with three years of accounting or auditing experience.
• High school diploma with four years of accounting experience in an advanced level.

Responsibilities

• Oversee refund disbursement and related cash requisitions.
• Initiate refund checks and direct deposits, review batches before printing.
• Perform daily reconciliations of receipts in NCFS and resolve variances.
• Prepare daily gross collections report for leadership.
• Provide support to taxpayers and department staff on refund inquiries.

Skills

Accounting principles

Excel data analysis

Communication skills

Interagency collaboration

Education

Bachelor's degree in accounting or related field

Associate’s degree in accounting with 3 years experience

High school diploma with 4 years accounting experience

Tools

NCFS

Job description

Agency Dept of Revenue Division Financial Services Job Classification Title Accounting Specialist (S) Position Number 60082529

About Us

The North Carolina Department of Revenue is committed to excellence in tax administration, ensuring secure and efficient collection of revenue to fund vital public services. We are an employer of choice offering excellent benefits, competitive pay, professional development, and career advancement. Our dedicated team provides accurate information, achieves high compliance, and delivers innovative services with integrity and fairness. DOR is an equal opportunity employer hiring qualified candidates regardless of race, color, gender, national origin, religion, age, disability, or political affiliation.

Description of Work

PLEASE NOTE: THIS WILL CLOSE AT 11:59 P.M. THE DAY PRIOR TO THE END DATE LISTED ON THIS JOB POSTING

The North Carolina Department of Revenue is recruiting for a Reconciliation and Funding Specialist in our Tax Services Section of the Financial Services Division, which is responsible for the accounting and financial reporting of the taxes collected by the Department. This position reports directly to the Tax Services Manager. The position oversees the Department’s tax refund disbursement process, including requisitioning funds, initiating refund check and direct deposit jobs, and reviewing and approving check batches prior to printing. Position is responsible for requisitioning cash timely to support individual income and business tax refund checks as well as individual income direct deposits, performing daily reconciliation procedures to ensure accurate cash requests, and conducting thorough reviews of refund check batches prior to authorizing them for printing. The position ensures positive pay files are submitted to the State Treasurer for the refund checks issued, transfers funds for direct deposit refunds from the State Treasurer to the issuing bank, and records refund transactions in the State’s accounting system (NCFS). This role ensures that all tax revenue received by the Department of Revenue is accurately recorded and reported in a timely manner. It performs daily reconciliations of the Department’s general ledger receipts with amounts recorded in NCFS, investigates and resolves any variances, and prepares a daily gross collections report that is distributed to departmental leadership and key state agencies. Position also processes stop payment and cancellation requests within the Department’s tax systems and the State Treasurer’s banking system and provides support to taxpayers and other Department employees regarding refund-related inquiries.

Knowledge Skills and Abilities/Management Preferences

• Working knowledge of accounting principles and practices and ability to explain and apply the provisions of the standardized accounting practices adopted by State Government
• Ability to assist in interpreting and analyzing accounting data using Microsoft Excel
• Ability to apply analysis to the departmental or institutional needs and determine compliance with pertinent guidelines, rules, regulations, and laws
• Ability to maintain effective working relationships with representatives of related contact agencies, departmental staff, and the general public
• Ability to communicate effectively in oral and written form

Recruitment Range

$45,431 - $66,000 Effective July 1, 2025, candidates now meet the minimum qualifications of a position if they have the minimum education and experience listed from the class specification. The knowledge, skills, and abilities listed in the vacancy announcement should be used as management preferences and be used to screen for the most qualified pool of applicants.

COMPENSATION & BENEFITS

The state of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Some highlights include:

• The best funded pension plan/retirement system in the nation according to Moody’s Investor’s Service
• Twelve paid holidays per year
• Fourteen vacation days per year which increase as length of service increases and accumulates year-to-year
• Twelve sick days/year which are cumulative indefinitely
• Paid Parental Leave
• Personal Observance Leave and Community Service Leave
• Longevity pays lump sum payout yearly based on length of service
• 401K, 457, and 403(b) plans
• Eligibility for the Public Service Loan Forgiveness Program

Minimum Education and Experience

Bachelor's degree in accounting, business administration, or other curriculum that would provide a core curriculum in financial management coursework from an appropriately accredited institution; or Associate’s degree in accounting from an appropriately accredited institution and three (3) years of accounting or auditing experience; or High school or General Educational Development (GED) diploma and four (4) years of experience as an accounting technician, three of which must have been at an advanced technical level or an equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.