Reclamation Geotechnical Specialist - Document Control

The Mosaic Company; Tampa (FL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive salary

Bonus incentives

Paid holidays

401(k) with company match

Medical, dental, vision

Tuition reimbursement

Paid parental leave

HSA option

Job summary

The Mosaic Company, a leading fertilizer producer, seeks a Reclamation Geotechnical Specialist - Document Control to administer regulatory permits, maintenance of compliance records, and document control across Land Resources, Reclamation, and Permitting functions.

Responsibilities include managing permit tracking, controlled documents, and audits; coordinating vehicle documentation and fleet readiness; and supporting projects and training to ensure regulatory compliance and operational

Qualifications

• High school diploma/GED required; associate degree preferred.
• Experience in administrative, compliance, records management, or related field preferred.
• Experience with environmental permitting tracking and regulatory record-keeping is preferred.

Responsibilities

• Serve as primary administrator for permits, compliance records, and regulatory documents.
• Maintain the Master Agency Permit Tracking System to keep permit information current.
• Manage permit files, conservation easements, mitigation agreements, and regulatory submittals.
• Administer Content Server/LiveLink, Teams sites, SharePoint resources, and document workflows.
• Ensure records retention compliance and support regulatory audits and inspections.
• Coordinate maintenance, vehicle records, insurance, and fleet readiness with internal teams.
• Support meetings, training, records transfers, and special projects as needed.

Skills

Microsoft Office

Teams

SharePoint

Content Server

LiveLink

Document management

Compliance tracking

Sphera

EC SAP

Education

High school diploma/GED

Associate degree

Tools

Sphera

EC SAP

Job description

The Mosaic Company (NYSE: MOS) is the world’s leading integrated producer of concentrated phosphate and potash—two of the three most important nutrients in agriculture. We employ more than 13,000 people in six countries to serve farmers all over the world. Our Headquarters is in Lithia, Florida with operations throughout North America (U.S./Canada) and South America. At Mosaic We Help the World Grow the Food it Needs -

Reclamation Geotechnical Specialist - Document Control The Regulatory Compliance & Document Control Coordinator is responsible for administration, governance, maintenance, and control of regulatory permits, compliance records, reclamation documentation, agency correspondence, controlled documents, and operational records supporting Land Resources, Reclamation, and Permitting functions. The position serves as the primary custodian of regulatory and compliance documentation and supports audit readiness, operational continuity, records retention compliance, and risk reduction.

Where will you work: The selected candidate/employee will work at our corporate office located in Lithia, FL (13830 Circa Crossing Drive, Lithia, FL 33547).

Schedule: Work hours are somewhat flexible but generally 8am-5pm with every other Friday off (9/80 schedule).

What you’ll do:

• Serve as primary administrator for permits, compliance records, controlled documents, regulatory files, and agency correspondence.
• Maintain the Master Agency Permit Tracking System to ensure all permit information remains current and properly documented.
• Manage permit files, modifications, conservation easements, mitigation agreements, monitoring reports, regulatory submittals, agency correspondence, and associated compliance documentation.
• Administer Content Server/LiveLink repositories, Teams sites, SharePoint resources, controlled document workflows, departmental forms, templates, and compliance tracking systems.
• Ensure retention and organization of records in accordance with company records retention requirements and support regulatory audits, inspections, and information requests.
• Provide support for document governance, workflow administration, records management, and compliance documentation processes.
• Coordinate maintenance, repairs, inspections, reservations, registration, insurance records, and operational readiness of departmental vehicles.
• Maintain vehicle documentation and emergency response information.
• Serve as liaison between vehicle users, vendors, and internal support organizations to ensure fleet readiness and compliance.
• Coordinate and process Reclamation Parcel Accrual Requests (RPARs) through approved workflow systems.
• Maintain departmental web resources, Teams sites, and related administrative systems.
• Coordinate procurement of PPE, office supplies, field equipment, and operational materials.
• Support meetings, training activities, records transfers, shipping activities, office projects, space management initiatives, and special projects as assigned.

What you’ll need for this role:

• High school diploma/GED is required; associate degree (or higher) is preferred.
• Applicable experience/education in administrative, compliance, records management, business, environmental, or related field is highly preferred.
• Experience in environmental permitting tracking, familiarity with local, state and federal permitting processes and record keeping is highly preferred.
• Advanced Microsoft Office, Teams, SharePoint, Content Server/LiveLink, document management systems, records management systems, workflow administration systems, and compliance tracking databases.
• Advanced knowledge of regulatory compliance documentation systems (i.e. Sphera, EC SAP, etc.) is desired.
• Must have excellent organizational skills and strong familiarity with Excel, Word, etc.

What’s in it for you:

• A competitive base salary + bonus incentives
• 11 paid holidays each year
• A generous 401k with a company match and annual company contributions
• Paid sick leave
• Paid vacation time
• A robust benefits package which includes Medical, Dental, and Vision insurance, life & disability
• Tuition reimbursement
• Paid Paternity/Maternity Leave
• Optional HSA plan with company match
• 9/80 schedule

#LI-KM1 The Mosaic Company The Mosaic Company (NYSE:MOS), a Fortune 500 company headquartered in Tampa, Florida, is the world's leading integrated producer and marketer of concentrated phosphate and potash crop nutrients. At Mosaic, we act with integrity and we perform our work ethically and transparently. We believe success comes when we make smart choices about how we engage our people, the way we manage our resources and our stewardship towards the environment. We are committed to maintaining a safe, healthy and respectful work environment for our 13,000 employees across the globe. We hold ourselves responsible for the safety and wellbeing of our colleagues and company. We are dedicated to ensuring Mosaic is a place where people are proud to work and grow. Serving customers in over 40 customers we are committed to strengthening our product portfolio by rethinking and reengineering outdated processes and focusing on digitalization. We collaborate across departments and geographies in order to streamline best practices. We foster innovation, encourage new ideas and strive to achieve excellence with a humbleness that we can always improve. And we demonstrate our commitment to good corporate citizenship by acting thoughtfully and responsibly in our operating communities - contributing our expertise, innovative spirit and financial resources.

Career Opportunities at Mosaic

We are looking for bright and passionate individuals with an innovative spirit and a fresh perspective. We are seeking people knowledgeable in best-practices, comfortable with technology and digitalization, and who are interested in accelerating and optimizing performance. We want people who are motivated by our mission and our purpose.

In return, our employees are rewarded with competitive compensation and bonus plans, comprehensive health benefits, attractive retirement savings plan, STD/LTD, tuition reimbursement, a safety-centered culture, meaningful career development opportunities and a growing focus on a flexible work-life balance.